PD Events & Operations Coordinator for Learning Academies

Cooley LLP; Reston (VA); On-site; USD 63,000 - 94,000; Full time

Job summary

Cooley LLP is seeking a Professional Development Events and Operations Coordinator to support the Professional Development team. The role focuses on coordinating PD events, planning PD Academies, and providing logistics and operational support with emphasis on execution and process improvement.

Responsibilities include maintaining calendars, coordinating end-to-end logistics for events, managing registrations, and liaising with Marketing, Creative, and Tech to ensure smooth communications and

Qualifications

• 2+ years of administrative, project coordination or event coordination experience.
• Proficiency in Microsoft Office and iManage.
• Available to work overtime, as required.

Responsibilities

• Maintain firmwide Professional Development calendar for PD events and Academies; distribute timely updates and changes.
• Coordinate scheduling and end-to-end logistics for PD events and initiatives (including PNC/SC).
• Manage registrations, attendance, and event rooming lists.
• Provide onsite event support, including check-in, materials distribution, speaker support, and issue resolution.
• Liaise with Marketing, Creative, and Technology to coordinate event communications, deliverables, and technical requirements.
• Develop and maintain templates and tools for PD (e.g., tip sheets invitations, agendas, checklists, and evaluation forms).
• Standardize procedures across annual Academies.
• Process invoices and expenses; support department budget tracking and documentation.
• Identify opportunities to improve recurring event and administrative processes by developing standardized workflows, templates and documentation and by thoughtfully leveraging firm-approved technology and automation tools.
• All other duties as assigned or required

Skills

Attention to detail

Communication

Organization

Confidentiality

Teamwork

Problem solving

Education

Bachelor's degree

Tools

Microsoft Office

iManage

Job description

Cooley LLP is seeking a Professional Development Events and Operations Coordinator to support the Professional Development team. The role focuses on coordinating PD events, planning PD Academies, and providing logistics and operational support with emphasis on execution and process improvement.

Responsibilities include maintaining calendars, coordinating end-to-end logistics for events, managing registrations, and liaising with Marketing, Creative, and Tech to ensure smooth communications and