Dynamic PD Events Coordinator

Jobtailor; California (MO); On-site; USD 60,000 - 75,000; Full time

Job summary

Cooley LLP is seeking a detail-oriented Administrative/Event Coordinator to support the firm's Professional Development calendar and Academy initiatives in the United States. You will manage end-to-end event logistics, registrations, on-site support, and cross-team communications to ensure smooth execution and high-quality deliverables.

The role requires strong organizational skills, proficiency with Microsoft Office and iManage, and a proactive mindset to standardize processes and drive

Qualifications

• 2+ years of direct related experience in administrative, project coordination or event coordination.
• Proficiency in the Microsoft Office suite, iManage and other firm applications.
• Bachelor’s degree preferred.
• Experience working in a professional services firm preferred.
• Interest in learning and applying firm-approved AI and automation tools preferred.

Responsibilities

• Maintain the firmwide Professional Development calendar for PD events and Academies
• Distribute timely updates and changes
• Coordinate scheduling and end-to-end logistics for PD events and initiatives, including PNC/SC
• Manage registrations, attendance and event rooming lists
• Provide onsite event support, including check-in, materials distribution, speaker support and issue resolution
• Liaise with Marketing, Creative and Technology to coordinate event communications, deliverables and technical requirements
• Develop and maintain PD templates and tools, including tip sheets, invitations, agendas, checklists and evaluation forms
• Standardize procedures across annual Academies
• Process invoices and expenses
• Support department budget tracking and documentation
• Identify opportunities to improve recurring event and administrative processes through standardized workflows, templates, documentation, approved technology and automation tools
• Perform all other duties as assigned or required

Skills

Event Coordination

Project Management

Microsoft Office Proficiency

Technical Problem-Solving

Attention to Detail

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

IManage

Automation Tools

Event Management Software

Job description

Cooley LLP is seeking a detail-oriented Administrative/Event Coordinator to support the firm's Professional Development calendar and Academy initiatives in the United States. You will manage end-to-end event logistics, registrations, on-site support, and cross-team communications to ensure smooth execution and high-quality deliverables.

The role requires strong organizational skills, proficiency with Microsoft Office and iManage, and a proactive mindset to standardize processes and drive