Payroll Tax Support Specialist

FSO Canada; California; Hybrid; USD 48,000 - 59,000; Full time

Benefits offered by this job

Remote-first flexibility

Health benefits

Job summary

Opensity Solutions is seeking a Payroll Tax Support Specialist to serve as the first point of contact for employee payroll questions across a large US multi-state operation. You will own the payroll mailbox, resolve tier-1 issues, and produce statements and VOEs while maintaining clear, brand-consistent communications.

The role also involves assisting with state registrations, updating FAQs, and supporting year-end cycles and open enrollment, all while aligning with US business hours and SLA

Qualifications

• 3+ years in payroll, HR shared services, or employee-support roles.
• US payroll concepts: gross-to-net, taxes, deductions.
• Proficiency with Workday and ticketing/case tools.
• Fluent English with excellent written communication, empathy and discretion.
• Overlap with US business hours.

Responsibilities

• Monitor payroll mailbox and ticketing portal within SLA.
• Resolve tier-1 cases: pay, deductions, taxes, direct deposit.
• Log, track, and categorize cases; keep queue current.
• Produce pay statements, W-2 reprints, and VOE requests.
• Assist in registration of new states/localities with Tax Agencies.
• Draft clear, on-brand employee communications on payroll matters.
• Escalate complex issues with context.
• Maintain FAQs, templates, and knowledge base.
• Support year-end and open enrollment spikes.
• Support Processing Team during bi-weekly payroll.

Skills

Written English

Empathy

Discretion

US payroll concepts

Tools

Workday

Ticketing systems

Job description

About Us:Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.Our Mission:Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.Payroll Tax Support SpecialistReports to: Payroll Tax & Operations Manager (Tax & Operations pillar)Position summary. First point of contact for employee payroll questions across a single consolidated, U.S. multi-state operation of 5,000–10,000 employees on Workday. Owns the payroll mailbox and tier-1 case resolution — delivering fast, accurate, and empathetic responses, and clean escalations for anything complex.KEY RESPONSIBILITIES Monitor and respond to the payroll mailbox and ticketing portal within SLA requirements Resolve tier-1 cases: pay, deductions, taxes, direct deposit Log, track, and categorize cases; keep the queue current Produce pay statements, W-2 reprints, and verification (VOE) requests Assist in registration of new states, localities and closing entities with Tax Agencies. Draft clear, on-brand employee communications on payroll matters Escalate complex tax / processing issues to the right owner with context Maintain FAQs, templates, and a knowledge base for common questions. Support year-end and open-enrollment inquiry spikes Support Processing Team during bi-weekly payroll schedule.QUALIFICATIONS Experience: 3+ yrs payroll, HR shared services, or employee-support role; beginner to intermediate US tax compliance knowledge base. Knowledge: U.S. payroll concepts — gross-to-net, taxes, deductions Systems: Workday and ticketing / case tools preferred Attributes: excellent written English, empathy, and discretion Language: fluent English; consistent overlap with U.S. business hoursSUCCESS MEASURES & COMPENSATIONMeasured on Response & resolution SLA attainment First-contact resolution % Employee satisfaction (CSAT) Escalation quality / completenessLevel: individual contributorWhat We OfferComprehensive health and wellness benefits.Compensation ~ CAD $75,000 per annumRemote-first flexibility.#LI-ML2Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.