Payroll Tax Specialist

Mindlance; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

Mindlance is seeking an experienced payroll professional to own US payroll tax and compliance for a 3-6 month W2 assignment. You will act as the go-to payroll tax expert, handling quarter and year-end reporting across 43 states using ADP Smart Compliance, Topia, and Workday Payroll.

Responsibilities include end-to-end multi-state payroll processing, post-payroll reconciliations, and audits. Strong knowledge of federal and state wage-and-hour rules and excellent communication with HR and Finance

Qualifications

• 8+ years of US multi-state payroll experience owning end-to-end payroll.
• Expert-level ADP Smart Compliance usage; Workday US payroll experience required.
• Strong knowledge of federal and multi-state wage-and-hour and payroll tax rules.

Responsibilities

• Manage US payroll operations end-to-end across 43 states.
• Back-up bi-weekly, multi-state payroll processing in Workday.
• Own post payroll reconciliations and audits; resolve variances before funds release.
• Process base pay, overtime, commissions and bonuses, leave, off-cycle and final pay per state rules.
• Oversee ADP tax filings, agency notices and quarter/year-end W-2 process.
• Deliver payroll reporting and funding for Finance.
• Act as primary payroll contact for audits and inquiries.

Skills

Analytical thinking

Advanced Excel

Communication skills

Confidentiality

Tools

ADP Smart Compliance

Workday Payroll

Topia

Job description

Project Duration: 03-06 Months (Possible Extension)

(W2 Assignment)

The Role:

• We're looking for an experienced payroll professional to own US payroll tax and compliance. You will be our go-to payroll tax expert: processing quarter and year-end reporting using ADP Smart Compliance, Topia and Workday Payroll, across 43 states.

What You'll Own:

US payroll operations

• Serve as back-up support for end-to-end bi-weekly, multi-state payroll processing for exempt and non-exempt employees (1,200 ee’s) in Workday with a focus on payroll tax.
• Own post payroll reconciliations and audits, resolving variances before funds are released.
• Assist with processing all components: base pay, overtime, commissions and bonuses, leave, off-cycle and final pay in line with state-specific pay timing rules

Tax and Compliance

• Own payroll tax compliance: multi-state withholding including work-location tracking and tax allocation in Topia. You will have oversight responsibilities for ADP tax filings, agency notices and quarter and year-end W-2 process. Knowledge of Topia is a plus.
• Monitor federal, state and local wage-and-hour and payroll tax changes (including California, New York, New Jersey, Connecticut, Massachusetts and Washington), confirm they're reflected correctly in ADP, and update internal processes accordingly.
• Maintain payroll records, controls and documentation, and act as the primary payroll contact for tax and financial audits.
• Deliver payroll reporting, worker compensation analysis and funding for Finance
• Lead the analysis and remediation for payroll compliance notices.
• Provide second-level review for our Canada payroll process on ADP Workforce Now; working with our ADP vendor contact.
• Serve as the trusted point of contact for employees, HR and Finance on payroll tax inquiries.

What You Bring:

• 8+ years of US multi-state payroll experience, including full ownership of the payroll cycle.
• Expert-level skills with ADP Smart Compliance. Knowledge of Workday US payroll configuration and process experience required.
• Deep knowledge of federal and multi-state wage-and-hour and payroll tax rules.
• A proven track record of owning payroll end to end, including diagnosing issues, identifying root causes and recommending solutions.
• Highly organized, with critical thinking to troubleshoot payroll and tax process issues.
• Advanced Excel skills and comfort moving large data sets between systems.
• Sound judgment and discretion with confidential information.
• Clear, confident communication with employees and senior leaders alike.

Equal Employment Opportunity: “Mindlance is an Equal Opportunity Employer and does not discriminate in employment based on race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.”