Payroll Tax Specialist

Foundation Software; Strongsville (OH); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Cleveland sports tickets

Lunch and learns

Employee appreciation events

Paid vacation and holidays

401(k) with match

Tuition reimbursement

Job summary

Payroll4Construction, a Foundation Software company, is hiring a Payroll Tax Specialist to manage payroll tax compliance for clients across the United States. The role emphasizes accuracy, regulatory knowledge, and meeting tight deadlines.

The specialist will file tax returns, audit client setups, and generate W-2s while collaborating with internal teams and providing top‑notch customer service via phone and email.

Qualifications

• 2-3 years of payroll, tax, or related experience.
• Basic understanding of payroll tax processes.
• Detail-oriented with ability to meet deadlines.
• Able to work independently and in a team.
• Strong communication and critical thinking.
• Proficient in Microsoft Office; able to learn new software.

Responsibilities

• Develop and stay current on federal, state, and local payroll tax laws.
• File payroll tax returns at federal, state, and local levels.
• Review payroll records for correct tax transactions.
• Audit new client setups for proper tax codes.
• Generate and correct W-2s as required.
• Provide clear customer service via phone and email.
• Collaborate with internal teams to ensure timely payroll tax processing.
• Maintain accurate records and documentation.
• Utilize tax software and tools to manage client accounts.
• Work extended hours during peak quarters.
• Perform other duties as assigned.

Skills

Payroll tax basics

Attention to detail

Deadline driven

Communication skills

Microsoft Office

Team collaboration

Tax software

Multi-state payroll tax

W-2 processing

Customer service

Tools

MasterTax

Foundation Software

Job description

Payroll4Construction

Payroll4Construction, a Foundation Software company, delivers payroll solutions built specifically for contractors. Our services help construction companies manage the complexities of payroll, including certified payroll reporting, multi-state processing, union tracking, checks, direct deposits, and other essential payroll functions.

As part of Foundation Software, Payroll4Construction combines construction industry expertise with technology designed to make payroll easier and more efficient for contractors.

Position Summary

The Payroll Tax Specialist reports to the Payroll Tax Supervisor. This position is responsible for processing, reviewing, and ensuring compliance of payroll taxes for clients across the United States. This role requires strong attention to detail, knowledge of tax regulations, and the ability to manage multiple deadlines in a fast-paced environment.

Essential Functions And Responsibilities

• Develop and maintain knowledge of federal, state, and local payroll tax laws, regulations, and best practices; stay current as requirements change
• Accurately and timely file original and amended payroll tax returns at federal, state, and local levels
• Review and monitor payroll records to ensure tax transactions are recorded correctly
• Audit new client setups to confirm proper configuration of tax codes and related items
• Generate, audit, and correct w-2's as required
• Support client retention by delivering clear, professional, and responsive customer service via phone and email
• Collaborate with internal teams and departments to ensure accurate and timely payroll tax processing
• Adhere to all department and company standard operating procedures
• Maintain accurate and organized records and documentation
• Utilize tax software and digital tools to manage client accounts efficiently and in compliance with regulations
• Available to work extended hours during peak quarterly tax seasons
• Perform other duties as assigned

Required Skills And Experience

• 2-3 years of experience in payroll, tax, accounting, or a related field preferred
• Basic understanding of payroll tax processes, with a willingness to learn federal, state, and local payroll tax laws and regulations
• Ability to work in a fast-paced, deadline-driven environment with strong attention to detail and accuracy
• Ability to work both independently and collaboratively within a team
• Strong communication and critical thinking skills
• Excellent organizational and time management abilities
• Proven ability to provide top-level support to customers and associates.
• Proficiency in Microsoft Office; ability to learn new software applications as needed

Preferred Skills And Experience

• Experience processing payroll taxes across multiple companies
• Experience with Multi-State payroll tax processes
• Experience in MasterTax or Foundation Software preferred
• Construction payroll experience is a plus

• Other employee rewards include tickets to Cleveland sporting events, a variety of lunch and learns, and various employee-appreciation events throughout the year.
• Benefits include paid vacation, paid holidays, 401(k) with match, and tuition reimbursement, plus medical, eye and dental.
• Now offering discounts on pet, home, and auto insurance through Liberty Mutual!

Foundation is constantly recognized as one of Northeast Ohio's top workplaces. We are a 21-time winner of the NorthCoast 99 award, a multi-year winner of The Plain Dealer's Top Workplaces award, and have been recognized multiple years on the Inc. 5000 list of fastest-growing private companies in the U.S.

Let us start your future at Foundation!

Foundation Software is an Equal Opportunity Employer.