Tax Manager

Payroll4Construction; Strongsville (OH); On-site; USD 90,000 - 120,000; Full time

Job summary

Foundation Software, including Payroll4Construction, seeks a Tax Manager to lead the day-to-day payroll tax operations for clients, ensuring timely payments, filings, and regulatory compliance. You will guide department supervisors and staff while maintaining internal controls and KPIs.

The role reports to the Director of Payroll Services and collaborates with leadership to align operations with strategic goals, driving continuous improvement across the tax function.

Qualifications

• Minimum five (5) years of experience in payroll tax operations, including federal, state, and local payroll tax compliance.
• Previous supervisory or management experience with ability to lead and develop teams.
• Strong knowledge of U.S. federal, state, and local payroll tax compliance and reporting requirements.
• Experience with multi-jurisdiction payroll tax operations and agency reporting.
• Ability to analyze data and apply sound judgment in deadline-driven environments.

Responsibilities

• Oversee daily tax operations, including payments, reconciliations, filings, and quarter/year-end readiness for clients.
• Monitor and implement changes in payroll tax laws across federal, state, and local levels.
• Communicate regulatory changes and impacts to tax team and management.
• Lead process improvements, training, and system enhancements to maintain compliance.
• Escalate significant client, agency, or operational issues promptly.

Skills

Payroll tax ops

Supervisory leadership

Regulatory compliance

Analytical thinking

MS Office proficiency

Job description

Payroll4Construction

Payroll4Construction, a Foundation Software company, delivers payroll solutions built specifically for contractors. Our services help construction companies manage the complexities of payroll, including certified payroll reporting, multi-state processing, union tracking, checks, direct deposits, and other essential payroll functions.

As part of Foundation Software, Payroll4Construction combines construction industry expertise with technology designed to make payroll easier and more efficient for contractors.

Position Summary

The Tax Manager is responsible for leading the day-to-day operations of the Tax Department, ensuring the accurate and timely processing of client payroll tax payments, filings, and related compliance activities. This role provides leadership, guidance, and development to department supervisors and team members while maintaining effective internal controls, monitoring departmental performance, and driving continuous improvement. Reporting to the Director of Payroll Services, the Tax Manager works collaboratively with departmental and organizational leadership to align daily operations with strategic initiatives and company goals.

Essential Functions and Responsibilities

• Oversee daily tax operations, including payments, reconciliations, filings, and quarter-end and year-end readiness for clients
• Monitor federal, state, and local payroll tax laws and regulatory changes to ensure department practices remain compliant
• Communicate regulatory changes and their operational impacts to the Tax team, supporting departments, and management
• Recommend necessary process, training, or system changes to leadership to maintain regulatory compliance
• Promptly escalates material client, agency, compliance, or operational issues to the Director of Payroll Services or other appropriate leaders
• Working alongside the Tax Education Specialist develop and refine ongoing tax education and training for the Tax team and supporting departments
• Promote a professional, responsive, accountable, and collaborative team environment
• Document, maintain, and periodically review procedures and effective internal controls throughout tax operations
• Establish, monitor, and reinforce department KPIs, service expectations, and performance standards
• Review department metrics, workloads, and quality trends to identify risks and opportunities for improvement
• Maintain a calm and professional demeanor when communicating with clients, agencies, and team members
• Resolve escalated client tax issues, agency notices, and processing exceptions through timely communication and follow-up
• Manage all supervisory aspects of the department, including:
  • Interviewing, hiring, onboarding, coaching, and developing department personnel
  • Conducting performance reviews, addressing performance concerns, and promoting accountability
  • Coordinating schedules, staffing coverage, and time-off planning
  • Mediating employee issues and consistently applying company policies
  • Approving expense reports and charge statements
• Present strategic solutions to leadership to improve compliance, efficiency, scalability, and tax technology or workflows
• Collaborate with Operations and other supporting departments to strengthen relationships and deliver cohesive client experience
• Undertake special projects, as requested
• All other duties as assigned

Required Skills and Experience

• Minimum of five (5) years of experience in payroll tax operations, including federal, state, and local payroll tax compliance.
• Previous supervisory or management experience, with a demonstrated ability to lead, develop, and hold teams accountable.
• Strong knowledge of U.S. federal, state, and local payroll tax compliance, tax codes, and reporting requirements
• Experience with complex, multi-jurisdiction payroll tax operations and agency reporting requirements
• Ability to assess problems, apply sound judgment, and recommend practical solutions in a deadline-driven environment
• Ability to demonstrate sound judgment, professionalism, and discretion in high-pressure or sensitive situations
• Strong technical skills and the ability to adapt to payroll tax systems and changing processes
• Ability to track, analyze, and interpret department KPIs, operational data, costs, and performance trends
• Working knowledge of Microsoft Office, including Excel, and Windows-based applications

Foundation is constantly recognized as one of Northeast Ohio's top workplaces. We are a 21-time winner of the NorthCoast 99 award, a multi-year winner of The Plain Dealer's Top Workplaces award, and have been recognized multiple years on the Inc. 5000 list of fastest-growing private companies in the U.S.

Let us start your future at Foundation!

Foundation Software is an Equal Opportunity Employer.