Payroll Tax Specialist

Everestsearchpartners; Ennis (TX); On-site; USD 85,000 - 120,000; Full time

Job summary

Everestsearchpartners in the United States seeks an experienced Payroll Tax Specialist focused on US federal, state, and local requirements. You will ensure accurate payroll tax filings, remittances, and reconciliations while partnering with Payroll, Finance, HR, Benefits, and external providers to strengthen internal controls.

The role covers multi-jurisdiction payroll tax, year-end reporting, and ongoing monitoring of regulatory changes impacting processes and controls.

Qualifications

• 5+ years in payroll tax, payroll compliance, or senior payroll roles.
• Knowledge of U.S. federal, state, and local payroll tax requirements.
• Canadian payroll tax experience is required.
• Experience reconciling payroll tax activity to GL.
• Experience with quarter-year-end payroll tax reporting.

Responsibilities

• Manage payroll tax compliance across US jurisdictions and Canada.
• Review and reconcile payroll tax filings, deposits, and GL accounts.
• Research and resolve payroll tax notices and discrepancies.
• Support quarter-end and year-end payroll tax activities (W-2, etc.).
• Monitor tax legislation and assess impact on processes and controls.
• Collaborate with internal teams and external providers to improve compliance.
• Participate in audits, system testing, and process improvements.

Skills

Advanced Excel

Analytical skills

Strong communication

Payroll tax knowledge

Education

CPA or CPA candidate

CPP or FPC

Tools

ERP platforms

Payroll software

Job description

SUMMARY: Everest client seeks an experienced Payroll Tax Specialist with a primary focus on U.S. federal, state, and local requirements. This individual will play a key role in ensuring accurate and timely payroll tax filings, remittances, reconciliations, and agency notice resolution. The position will work closely with Payroll, Finance, HR, Benefits, and external payroll providers to maintain compliance, strengthen internal controls, and ensure payroll-related balances are accurately reflected in the general ledger.

Key Responsibilities

• Manage and support payroll tax compliance across multiple U.S. jurisdictions and Canada.
• Review and reconcile payroll tax filings, deposits, remittances, and related general ledger accounts.
• Research and resolve payroll tax agency notices, account discrepancies, filing issues, and historical variances.
• Support quarter-end and year-end payroll tax activities, including W-2, T4, RL-1, and other required reporting.
• Reconcile payroll tax liabilities, accrued payroll balances, and payroll system data to accounting records.
• Support month-end and year-end close activities and prepare documentation for audits and tax authority reviews.
• Monitor payroll tax legislation and assess the impact of regulatory changes on payroll processes and controls.
• Partner with internal stakeholders and external providers to improve processes, resolve issues, and strengthen compliance.
• Participate in payroll audits, system testing, and process improvement initiatives.

Qualifications

• 5+ years of experience in payroll tax, payroll compliance, payroll accounting, or senior-level payroll in a complex, multi-jurisdiction environment.
• Strong knowledge of U.S. federal, state, and local payroll tax requirements.
• Canadian payroll tax experience is required.
• Experience reconciling payroll tax activity and liabilities to the general ledger.
• Experience supporting quarter-end and year-end payroll tax reporting.
• Experience resolving payroll tax notices and working with tax agencies and external payroll providers.
• Advanced Excel and strong analytical and problem-solving skills.
• Excellent communication skills and the ability to work effectively across Payroll, Finance, HR, and other business functions.

Preferred

• Experience with major payroll, tax compliance, and ERP platforms.
• CPA, CPA candidate, CPP, FPC, PCP, PLP, or other relevant certification.
• Experience in a multi-site or multi-entity organization.
• Background in manufacturing, logistics, transportation, or another complex operating environment.
• Experience with union, non-union, or cross-border payroll.