Payroll Tax Analyst

Melita-Group; United States; Remote; USD 70,000 - 95,000; Full time

Job summary

Melita is seeking a Payroll Tax Analyst to serve as the subject-matter expert on payroll tax across multiple clients. You will ensure accurate federal, state, and local withholding and unemployment taxes, register new tax accounts, and resolve agency notices with payroll vendors such as ADP, Paylocity, and Rippling.

You will audit and reconcile payroll tax records, collaborate with the Payroll Services Manager, and support the team with cross-training to maintain the highest standards of

Qualifications

• 3 to 5 years of payroll and payroll tax experience, including multi-state payroll and tax processing on a payroll services platform.
• Experience researching federal, state, and local payroll tax laws, processes, and policies to verify compliance.
• Strong analytical, problem-solving, and customer-service skills, with a high attention to detail.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Excellent communication, organizational, and time-management skills.
• A commitment to quality work and a strong desire to excel in all your endeavors.

Responsibilities

• Serve as Melita's payroll tax subject-matter expert on federal, state, and local withholding and unemployment taxes.
• Research payroll tax laws, rates, and requirements and translate them into compliant processing for clients.
• Partner with the Payroll Services Manager on tax-related matters and advise the team on multi-state situations.
• Register new federal, state, and local payroll tax accounts for clients and keep account details current.
• Resolve agency tax notices promptly and act as the point of contact with taxing agencies and payroll vendors.
• Audit, reconcile, and maintain payroll tax records against standards, including quarter-end and year-end reconciliations.
• Cross-train on payroll processing and support the broader Payroll Services team as needed.
• Build strong relationships with clients and colleagues, ensuring accuracy and clear documentation of registrations, filings, and adjustments.

Skills

Analytical thinking

Problem solving

Customer service

Attention to detail

Communication

Time management

Microsoft Excel

Education

Accounting degree

FPC or CPP certification

Tools

ADP Workforce Now

Paylocity

Rippling

Job description

About Melita

Melita is an HR, Benefits, and Payroll outsourcing company, serving and building lasting relationships with small and mid-sized employers in the U.S. and abroad. We were founded over 30 years ago on a simple principle: to help our clients succeed by innovating, serving, and supporting their Human Resources, Employee Benefits, and Payroll needs. As a results-driven organization, we hold ourselves accountable for our promises and we celebrate the successes of our clients. We live by a set of shared values that drive everything we do, and we are known for our high-integrity approach to building relationships with our clients and partners.

Position Summary

The Payroll Tax Analyst is Melita's subject-matter expert on payroll tax across a growing, multi-client payroll operation. You own the accuracy and compliance of federal, state, and local payroll withholding and unemployment taxes for our clients, from registering new tax accounts, to auditing and reconciling tax records with the various payroll vendors (ADP, Paylocity and Rippling), to resolving agency notices and filing amendments.

This is an important role for a detail-driven professional who loves payroll, enjoys working with numbers, and takes pride in getting every filing exactly right. If you are a strong performer who wants real ownership of the payroll tax function, this position and Melita may be a great fit for you.

Core Responsibilities

Payroll Tax Subject-Matter Expertise

• Serve as Melita's subject-matter expert on payroll tax calculation rules, tax reporting, and tax form filing for federal, state, and local withholding and unemployment taxes.
• Research federal, state, and local payroll tax laws, rates, and requirements, and translate them into correct, compliant processing for our clients.
• Partner with the Payroll Services Manager on tax-related matters and advise the team on complex, multi-state situations.

Tax Account Setup and Agency Management

• Register new federal, state, and local payroll tax accounts for clients as needed, and keep account details current.
• Resolve agency tax notices promptly and completely, serving as the point of contact with taxing agencies and payroll vendor.

Compliance, Audits, and Amendments

• Use the various payroll technologies to audit, reconcile, and maintain payroll tax records against established standards, including quarter-end and year-end reconciliation.
• Our clients’ payroll vendors do the heavy lifting for payroll tax filing and payments. As needed, you’ll work with federal, state, and local tax agencies to process amended returns and submit payments.

Client and Team Partnership

• Build strong, trusting relationships with clients and colleagues, grounded in accuracy, responsiveness, and a shared drive for excellent results.
• Communicate clearly and keep clean, well-documented records of every registration, filing, and adjustment.

Cross-Training and Payroll Support

• Cross-train on payroll processing and support the broader Payroll Services team as needed.

Qualifications

Required Qualifications

• 3 to 5 years of payroll and payroll tax experience, including multi-state payroll and tax processing on a payrollservices platform.
• Experience researching federal, state, and local payroll tax laws, processes, and policies to verify compliance.
• Strong analytical, problem-solving, and customer-service skills, with a high attention to detail.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Excellent communication, organizational, and time-management skills.
• A commitment to quality work and a strong desire to excel in all your endeavors.

Preferred Qualifications

• A degree in accounting or a related field.
• A current FPC or CPP certification.
• Ability to coordinate with payroll resources across global markets.
• Knowledge of payroll tax processing through ADP Workforce Now, Paylocity and/or Rippling