Payroll Tax Analyst

Roche; Indianapolis (IN); On-site; USD 58,000 - 108,000; Full time

Benefits offered by this job

Discretionary annual bonus

Job summary

Roche in Indianapolis is hiring a Payroll Tax Analyst to deliver end-to-end payroll tax administration for North America. You will partner with stakeholders to enable data-driven decisions, support strategy, and ensure compliance across state and local tax laws while safeguarding confidentiality.

Responsibilities include tax administration and balance, system testing in Workday, process improvement, and user training.

Qualifications

• Associate’s degree in Business Administration, HR, or related field; years of experience may substitute for degree.
• Minimum 3 years payroll experience in HR Shared Services environment.
• Broad understanding of HR services, policies, and state/federal payroll tax regulations.
• Advanced Excel skills, including pivot tables and VLOOKUPs.

Responsibilities

• Payroll Tax Administration & Compliance across US jurisdictions.
• Address inquiries, respond to tax notices, and perform audits.
• Manage tax filings, updates, and balance across entities.
• Support system testing and continuous improvement in Workday.
• Develop training materials and deliver user guidance.

Skills

Payroll knowledge

Excel advanced

Analytical thinking

Communication

Stakeholder management

Education

Associate’s degree in Business Administration or related field

Tools

Workday

ServiceNow

Job description

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

The Opportunity

The Payroll Tax Analyst provides professional payroll and tax administration services for the North America Shared Services organization. In this role, you will partner with key stakeholders, leadership, and Centers of Excellence to enable data-driven decisions and support organizational strategy execution. You will be responsible for end-to-end payroll tax administration, continuous process and system improvements, and complex operational troubleshooting, while upholding strict confidentiality and employee privacy standards.

Key Responsibilities:

• Payroll Tax Administration & Compliance
• Execute processing for U.S. payroll tax administration, ensuring strict adherence to state/local payroll regulations and tax laws
• Address inquiries from various taxing jurisdictions, respond to official tax notices, conduct tax audits, and perform risk assessments
• Manage SUI rate updates, tax jurisdiction updates, tax filing amendments, Power of Attorney documentation, and lock-in letters
• Oversee monthly and quarterly tax balancing across corporate entities
• Payroll Operations & System Execution
• Calculate and process severance repayments and manage employee overpayment recoveries
• System Testing, Audit & Continuous Improvement
• Gather, document, and analyze business requirements to translate business needs into scalable process and system design solutions
• Participate in system upgrade validation and testing within Workday, including project testing and W-2 system testing
• Apply Lean Six Sigma and root cause analysis methodologies to investigate trends, eliminate process bottlenecks, and optimize service delivery
• Conduct ongoing data audits to maintain high levels of data integrity and system compliance
• Stakeholder Engagement & Customer Support
• Deliver high-quality customer service by providing expert advice and clear solutions for routine and complex tax-related inquiries
• Manage, research, and distribute cases using the ServiceNow case management system (People Portal)
• Handle W-2/W-2c requests, year-end adjustments, and tax correction communications
• Develop training materials and deliver training to the user community and HR Shared Services staff regarding new functionalities, processes, and guidelines

Who You Are

• Education: Associate’s degree in Business Administration, Human Resources, or a related field. Years of experience may be considered in leiu of degeee
• Experience: Minumum 3 years payroll experience. Experience within an HR Shared Services Center environment, preferably in a complex matrix organization
• HR & Payroll Knowledge: Broad understanding of HR services, policies, programs, and state/federal payroll tax regulations
• Technical Skills: Advanced proficiency in Microsoft Office (specifically Excel, including pivot tables, VLOOKUPs, and data analysis functions)
• Problem Solving & Analytics: Strong analytical and critical thinking skills to troubleshoot complex issues, conduct root cause analyses, and evaluate business trends
• Communication & Collaboration: Excellent written, verbal, and interpersonal skills with proven stakeholder management and change management capabilities
• Work Style: Ability to work independently in a fast-paced environment, manage multiple competing priorities, and navigate complex HR data structures
• Certifications: Certified Payroll Professional (CPP) or APA certification. (preferred)
• Systems: Experience with U.S. Workday Payroll system and ServiceNow case management. (preferred)

The expected salary range for this position based on the primary location of Indiana is $58,200 - $108,000. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.

Benefits

Relocation benefits are not available for this job posting.

Where pay transparency applies, details are provided based on the primary posting location. For this role, the primary location is Indianapolis. If you are interested in additional locations where the role may be available, we will provide the relevant compensation details later in the hiring process.

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company's policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws.

If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodations for Applicants.

Roche is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law.