Payroll Tax Analyst

Socket.dev; Chandler (AZ); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Wellness program

401(k) plan

Employee stock purchase program

Paid holidays

Job summary

Stantec is seeking a detail-oriented Tax Analyst to join our Financial Services team, supporting payroll operations with a focus on payroll tax compliance and analysis. The role reports to the Payroll Tax Manager and advances accurate tax withholding and reporting.

The ideal candidate has solid knowledge of payroll processes, compliance experience, and the ability to produce informed reports for executive leadership while collaborating across finance, HR, and operations.

Qualifications

• Solid understanding of payroll processes and tax regulations.
• Experience with tax notices and regulatory reporting.
• Ability to create ad hoc reports from multiple data sources.

Responsibilities

• Provide administrative tax support by scanning and uploading tax notices to ADP Smart Compliance.
• Maintain SIT and SUI records, including accounts and logins.
• Ensure proper tax set‑up and withholding based on work location and residency.
• Calculate bonus and repayments for overpaid employees; adjust deductions with HR.
• Distribute tax forms to stakeholders as updates are released.
• Be first point of contact for tax-related questions; escalate as needed.
• Test system and legislative patches for production readiness.
• Prepare and upload balance adjustments for tax and 401k issues.
• Prepare quarterly and monthly agency reports and check requests.
• Perform reconciliations using intermediate Excel skills.
• Create ad hoc reports for executives by consolidating data.
• Sort and file tax-related mail; handle follow-ups.
• Assist with additional tasks as assigned by Tax Manager.

Skills

Payroll tax compliance

Data reconciliation

Ad hoc reporting

Stakeholder communication

Tools

ADP Smart Compliance

Excel

Job description

Your Opportunity

We are seeking a detail-oriented Tax Analyst to join our Financial Services team, reporting directly to the Payroll Tax Manager. In this role, you will play a key part in supporting our payroll operations, with a strong emphasis on payroll tax compliance and analysis. The ideal candidate will possess a solid understanding of payroll processes and a working knowledge of relevant tax regulations.

Your Key Responsibilities

• Provide administrative tax support by scanning and uploading tax notices to ADP Smart Compliance.
• Maintain accurate records for State Income Tax (SIT) and State Unemployment Insurance (SUI), including account numbers, online logins/passwords, and SUI rates. Contact agencies as necessary to resolve discrepancies.
• Ensure proper tax set-up and withholding for employees based on their work location and state of residency. Communicate with employees when they have questions about their tax deductions and W2s.
• Calculate bonus and other repayments for terminating or otherwise overpaid employees. Work with HR Benefits 401k team to adjust resulting deductions and match.
• Manage distribution of new/updated tax forms to stakeholders as updates are released by tax agencies.
• Serve as the first point of contact for internal or external tax-related questions, escalating complex inquiries to the Tax Manager or Payroll Manager as necessary.
• Test system and legislative patches to verify readiness for production.
• Prepare and upload balance adjustments for tax and 401k issues.
• Prepare quarterly and monthly reports and check requests for agencies not serviced by ADP.
• Perform reconciliations utilizing intermediate Excel skills to ensure accurate tax reporting and compliance.
• Create ad hoc reports for executives by extracting and consolidating data from multiple sources to support strategic decision-making and regulatory reporting.
• Sort and file incoming tax-related mail and address correspondence that requires follow-up or response
• Assist with additional tasks as assigned by the Tax Manager.

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Pay Transparency:

In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary:

Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements