Payroll Tax Analyst

Stantec Consulting International Ltd.; Las Vegas (NV); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k) Plan

Paid Holidays

Vacation accrual 10–20 days

Paid Sick Leave

Job summary

Stantec is seeking a detail-oriented Tax Analyst to join our Financial Services team, focusing on payroll tax compliance and analysis. You will support payroll operations and serve as a subject-matter expert on tax regulations across multiple states.

The role involves administering tax notices, SIT/SUI records, withholding setups, and handling employee inquiries. Strong Excel skills and the ability to produce executive reports are essential.

Qualifications

• Knowledge of federal, state, and local tax regulations.
• Ability to multi-task and prioritize in a fast-paced environment.
• Gather and integrate data from disparate sources, create customized reports, assess data reliability.

Responsibilities

• Provide administrative tax support by scanning and uploading tax notices to ADP Smart Compliance.
• Maintain SIT and SUI records, including account numbers and logins; contact agencies to resolve discrepancies.
• Ensure proper tax setup and withholding based on work location and residency; assist employees with tax questions.
• Calculate bonus and repayments for overpaid employees; coordinate with HR Benefits 401k team on deductions.
• Distribute updated tax forms to stakeholders as updates are released by tax agencies.
• Serve as first point of contact for tax questions; escalate to Tax/Payroll Manager as needed.
• Test system and legislative patches for production readiness.
• Prepare and upload balance adjustments for tax and 401k issues.
• Prepare quarterly/monthly reports and check requests for non-ADP agencies.
• Perform reconciliations to ensure accurate tax reporting and compliance.
• Create ad hoc reports for executives by consolidating data from multiple sources.
• Sort and file tax-related mail and address follow-ups.
• Assist with additional tasks as assigned.

Skills

Payroll processes

Multistate tax knowledge

Attention to detail

Communication

Confidentiality

Excel proficiency

Education

Degree in Accounting or related discipline

Tools

Oracle Payroll

Job description

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Your Opportunity

We are seeking a detail-oriented Tax Analyst to join our Financial Services team, reporting directly to the Payroll Tax Manager. In this role, you will play a key part in supporting our payroll operations, with a strong emphasis on payroll tax compliance and analysis. The ideal candidate will possess a solid understanding of payroll processes and a working knowledge of relevant tax regulations.

Your Key Responsibilities

• Provide administrative tax support by scanning and uploading tax notices to ADP Smart Compliance.

• Maintain accurate records for State Income Tax (SIT) and State Unemployment Insurance (SUI), including account numbers, online logins/passwords, and SUI rates. Contact agencies as necessary to resolve discrepancies.

• Ensure proper tax set-up and withholding for employees based on their work location and state of residency. Communicate with employees when they have questions about their tax deductions and W2s.

• Calculate bonus and other repayments for terminating or otherwise overpaid employees. Work with HR Benefits 401k team to adjust resulting deductions and match.

• Manage distribution of new/updated tax forms to stakeholders as updates are released by tax agencies.

• Serve as the first point of contact for internal or external tax-related questions, escalating complex inquiries to the Tax Manager or Payroll Manager as necessary.

• Test system and legislative patches to verify readiness for production.

• Prepare and upload balance adjustments for tax and 401k issues.

• Prepare quarterly and monthly reports and check requests for agencies not serviced by ADP.

• Perform reconciliations utilizing intermediate Excel skills to ensure accurate tax reporting and compliance.

• Create ad hoc reports for executives by extracting and consolidating data from multiple sources to support strategic decision-making and regulatory reporting.

• Sort and file incoming tax-related mail and address correspondence that requires follow-up or response

• Assist with additional tasks as assigned by the Tax Manager.

Your Capabilities and Credentials

• Knowledge of payroll processes including understanding of federal, state, and local tax regulations

• Ability to effectively multi-task and prioritize in a fast-paced environment

• Must be able to gather and integrate data from disparate sources, create customized reports, and accurately assess the reliability and validity of source data

• Demonstrate ability to work both in a team environment and independently

• Ability to maintain confidentiality

• Oracle Payroll experience (preferred, not required)

• Multi-state experience (required) and Global Mobility experience (highly preferred)

• Acquisition experience (ideal)

Your Education and Experience

• A degree in Accounting or a related discipline

• Three to five years of directly related experience is preferred. An equivalent combination of education and experience may be considered.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Primary Location: United States | AZ | Phoenix
Other Locations: United States | NV | Las Vegas
Organization: BC-2275 Financial Services-US Payroll
Employee Status: Regular
Business Justification: Replacement
Travel: No
Schedule: Full time

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.