Payroll Systems Specialist

REBEL Convenience Stores; Upland (CA); On-site; USD 48,000 - 80,000; Full time

Benefits offered by this job

Medical Dental Vision

401K Plan

Paid Time Off

Job summary

REBEL Convenience Stores is seeking a Payroll System Specialist to support the Sr. HRIS/Payroll Manager in maintaining and improving HR and payroll systems. You will handle employee records, ensure timely payroll tax filings, and generate reports for management, while delivering excellent employee support.

Role requires 3+ years of payroll processing, strong data analytics, and proficiency with HRIS systems and Microsoft Office. The position is on site in Upland, CA with competitive benefits.

Qualifications

• 3+ years' payroll processing experience.
• BA/BS in HR or related field preferred.
• Proficiency with payroll, HRIS, and data analytics.

Responsibilities

• Process full cycle multi-state payrolls and related records.
• Audit payroll changes monthly for accuracy.
• Collaborate with departments on projects and improvements.
• Educate management on payroll practices and laws.
• Maintain and update payroll system data and exemptions.

Skills

Attention to detail

Multi-tasking

Customer service

Proactive communication

Data analytics

Education

BA/BS in HR or related field

Tools

Microsoft Office

Payroll systems

Job description

The Payroll System Specialist supports the Sr. HRIS/Payroll Manager in maintaining and improving HR and payroll systems. Responsibilities include managing employee records, filing payroll related taxes in a timely manner, keeping up to date on payroll/HRIS trends, ensuring compliance with regulations, and creating reports and manuals. This role supports Payroll Team on the system operations, integration, and data management for the HRIS platform, and provides exceptional customer service across the organization. The Specialist's primary responsibility is to ensure accurate payroll transmissions for entire company and to support employees with payroll system tools that align with business needs

What You'll Do

• Performs all activities necessary to process one or more full cycle multi-state payrolls, including maintaining related records, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management.
• Ensures payroll records are accurate and complete by conducting monthly audits of all change activity back to the original documentation.
• Collaborates with other Departments in a harmonious and professional manner and supports the completion of any projects in productive and effective manner.
• Educate management members of the company related to any payroll or payroll system practices, implemented modules and laws.
• Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
• Resolves payroll discrepancies by collecting and analyzing information.
• Provides payroll information including taxes by answering questions and requests.
• Maintains information in the payroll system up to date.
• Ability to assist with and have critical role with integration project(s) to and out of payroll system/platform
• This role blends payroll processing proficiency with HR system management and employee service orientation, aligning with best practices for this hybrid HRIS/payroll role
• Ensure proper onboarding for new employees between ATS/onboarding system and payroll system

Requirements

What We're Looking For

• Above average ability to use personal computer for word processing, data entry, and automated time systems

Attention to detail and accuracy regarding time and organizational management. Requires multi-tasking and extensive customer service skills, and the ability to handle stress in a fast-paced working environment.

Ability to foster and maintain positive working relationships with all levels of management and store personnel. Ability to apply basic skills relative to office administration. Must possess personal qualities related to respect for the rights and confidentiality of others.

• This position requires strong proactive communication skills, particularly when interacting with supervisors - including regular reporting, addressing issues, proposing solutions or improvements, providing updates, seeking guidance, and consulting, as needed.

Education/Experience:

• BA / BS in Human Resources, Accounting, or related field preferred.
• 3+ years' payroll processing required.
• To perform this job successfully, an individual should have an accomplished knowledge of,
• Microsoft Office (Word, Excel, PowerPoint, Outlook) Microsoft Project.
• Proficiency with payroll, system integration, HRIS, data analytics and reporting experience using ADP, Peoplesoft, JDE, Oracle, SAP, UltiPro, Kronos UKG or other systems, including reporting from their related reporting tools (Cognos, Crystal, Access, etc.).

Why Join Rebel?

• Be the driving force behind the staffing at a rapidly growing retail brand
• Work in a collaborative, cross-functional environment that values creativity and results
• Enjoy competitive pay, benefits, and career growth opportunities

The pay rate for this position is up to $80,000 DOE

Benefits

• Medical, Dental, Vision and Life Insurance
• 401K Plan
• Paid Time Off