Payroll Supervisor (Grade 20)

Yuma County; Yuma (AZ); On-site; USD 39,000 - 55,000; Full time

Job summary

Yuma County seeks a professional to perform advanced public-sector accounting work, supervise payroll staff, and manage county-wide payroll operations. The role covers tax withholdings, benefits, retroactive pay, garnishments, direct deposits, and testing of system changes.

Bachelor’s degree in accounting or related field with five years of governmental accounting experience and three years supervisory experience preferred; FPC or CPP certification is a plus.

Qualifications

• Bachelor’s degree in accounting or related field.
• Five years of governmental accounting experience.
• Three years of supervisory experience preferred.
• FPC or CPP certification preferred.
• Background check required.

Responsibilities

• Plans, coordinates, and evaluates payroll activities and ensures accuracy in new hires, pay changes, and benefit deductions.
• Oversees electronic transfers of tax deposits and direct deposits.
• Prepares annual tax statements and supports the ACFR.
• Audits and reconciles with federal and state agencies.
• Acts as liaison between auditors and county agencies.

Skills

Accounting proficiency

Supervisory experience

Analytical skills

Communication skills

Education

Bachelor's degree in accounting or related field

Five years governmental accounting experience

Tools

Oracle Payroll

Labor Distribution (LD)

Direct deposit systems

Job description

This position is advertised from the minimum to the mid-point hourly rate. Salary will be determined on education and experience at the time of offer.

NATURE OF WORK:

Under limited supervision, performs professional and technical public sector accounting work of considerable difficulty; supervises professional and paraprofessional payroll staff.; this position has county wide responsibility.

(Illustrative Only): Plans, coordinates, and evaluates the activities of the Payroll division function including law changes, train on policy changes and develop and teach new responsibilities; ensures accuracy in the processes of new hires, pay changes and benefits selections, collection of benefit deductions, processing of retro wages, handling of garnishments, tax levies and child support orders, processing of corrections, tax withholding changes and direct deposit changes and processing of final pays; provides training on variety of topics to departments; oversees and approves electronic transfers of monies for federal and state tax deposits; supervises, trains and evaluates Payroll staff; responsible for auditing and filing annual tax statements and reconciliations with federal and state agencies; manages the coordination of systems between benefits and Payroll, including testing, data feeds, and auditing; responsible in managing Oracle Payroll, Labor Distribution (LD) and OTL assignments; prepares and distributes annual tax statements (W‑2’s) and corrected W‑2’s as needed; Security Administrator for bank user access and approvals; manages the online Banking system for direct deposits and other payroll banking transactions; researches, evaluates and compiles statistical information for quarterly and annual tax reports for federal and state agencies, DES Unemployment Tax, Wages, etc; coordinates with Risk Management and Human Resources in the proper handling of industrial leave and workers compensation reimbursement; assists ITS with the application and testing of all system updates and patches in the Payroll system maintenance; assists Human Resources with the coordination of the systems between benefits and Payroll including testing, data feeds, and auditing; organizes and produces various complex accounting reports, and financial statements including, but not limited to, preparation of general purpose financial statements for the Board of Supervisors, County Administrator and other parties; produces as needed: grant reports, expenditure limitation reports, queries, and journal entries; serves as liaison between auditors and County agencies; interprets reports; researches, gathers and assists in the preparation of the County’s Annual Comprehensive Financial Report (ACFR); interprets payroll principles, rules and regulations as issued by the Department of Labor, State of Arizona, Social Security Administration, and Internal Revenue Service; may represent department or section, including attendance at Board of Supervisors meetings; maintains high standards of confidentiality; regular and reliable attendance is required; performs other duties as assigned.

Preferred Qualifications:

Bachelor’s Degree in accounting or related field; AND five years experience in governmental accounting; three years supervisory experience preferred, OR an equivalent combination of education and experience. Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP); requires successful completion of a background check.

Knowledge of: County policies and procedures; payroll rules and regulations; General Accepted Accounting Principles (GAAP); Unified Manual of Accounting for Arizona Counties (UMAC); Governmental Accounting Standards Board (GASB); Federal and state regulations; Annual Comprehensive Financial Report (ACFR).

Skill in: Tax rate calculation; auditing and internal control procedures; supervisory practices and skills; using automated accounting systems and applicable software; maintaining efficiency of logical and physical workflow; strong organizational and able to work independently.

Ability to: Communicate effectively verbally and written; read, to write and synthesize data and reports; use modern office equipment and computer; in assigning and leading the work of others; in planning and organizing work.

Work Environment:

The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity; generally the job requires 60% sitting, 20% walking and 20% standing; working at a computer monitor for extended periods required; the job is performed under minimal temperature variations and in a generally hazard free environment.

EOE/AA/ADAAA/M/F/V/D DRUG FREE WORKPLACE