Payroll Supervisor

Nexuspath; Plymouth (MN); Hybrid; USD 75,000 - 85,000; Full time

Job summary

An established industry player is seeking a Payroll Supervisor to lead their payroll operations in a hybrid role. This position involves overseeing payroll processing, ensuring compliance, and collaborating with HR and Finance teams. The ideal candidate will have extensive experience with HRIS systems and a commitment to fostering an inclusive workplace. Join a supportive team that values innovation and excellence, and make a meaningful impact in the lives of others while enjoying competitive benefits and opportunities for growth.

Benefits

Four weeks paid time off (PTO)

Health insurance options

No-cost life insurance

Short/long-term disability insurance

Talkspace Therapy Benefit

Hinge Health Benefit

Carrot Fertility Benefit

Tuition assistance

Advancement pathways

Training opportunities

Qualifications

• 3+ years of experience using integrated HRIS systems.
• Associate's degree or equivalent combination of education and experience.

Responsibilities

• Oversee bi-weekly payroll processing and data validation.
• Lead payroll team and ensure compliance with policies.

Skills

HRIS System Management

Payroll Processing

Data Analysis

Compliance Knowledge

Education

Associate's Degree

Equivalent Work Experience

Tools

Paylocity

UKG

ADP

SAP

Job description

Nexus Family Healing is looking to add a Payroll Supervisor to join our fantastic Home Office Human Resources team!

At Nexus Family Healing, we embrace diversity, promote equity, and foster inclusion. As a national mental health organization, we serve a diverse group of youth and families, and we strive for our workforce to support and represent that diversity.

Schedule/Pay/Location

• Full-time hybrid opportunity at our Plymouth Minnesota location
• Salary Range: $75,000-$85,000 annually
• Four weeks paid time off (PTO) in the first year of employment
• Multiple options for health insurance coverage
• No-cost life insurance
• Short/long-term disability insurance
• NEW - Talkspace Therapy Benefit for the whole family
• NEW - Hinge Health Benefit for the whole family
• NEW – Carrot Fertility Benefit
• Tuition assistance and training opportunities
• Advancement pathways and internal promotion
• And much more!

Position Summary

Our Payroll Supervisor oversees the coordination, assessment, and validation of employee pay data for bi-weekly payroll processing. This position collaborates with the HR and Finance team to generate reports, prepare monthly journal entries, maintain data integrity, and ensure compliance with all Nexus policies and regulations.

Primary Responsibilities

Payroll Reporting & Preparation

• Leads, communicates, and coordinates with Home Office and Agency HR teams to compile data and process bi-weekly payroll
• Develops reporting criteria and generates reports to support accurate payroll data and preparation, including PTO payouts, on-call pay, PTO accruals, STD payments, manual checks, workers' compensation, and union dues.
• Runs General Ledger (GL) reports for Finance & Accounting and addresses pertinent questions.
• Verifies employee new hire and termination information, detects discrepancies, and reconciles data with Agency leaders.
• Executes reporting requests from Sr. HR Operations Manager, HR Team, Agency leaders, and Finance, providing high level of customer service, informative context and responses to requests.

Payroll Processing

• Reviews communications to prioritize one-off exceptions impacting payroll processing.
• Performs retroactive pay adjustments, off-cycle, and manual checks, incorporating promotional, transfer, and backpay as required.
• Addresses inquiries related to direct deposits, on-call hours and pay, variable pay, overtime, and timecard approvals.
• Evaluates and responds to timecard exceptions, documents corrections, and processes timecard approval for multiple agencies.
• Ensures consistent, efficient, and accurate payroll processing, incorporating feedback to improve processes.

Supervise Payroll Team

• Provides leadership and guidance to assigned direct reports, ensuring effective and efficient payroll operations.
• Coordinates team activities, sets goals, and conducts regular 1:1’s and performance reviews.
• Facilitates training and development opportunities for team members to enhance their skills and knowledge.
• Addresses team concerns and fosters a collaborative and supportive work environment.
• Identifies opportunities for process improvements within payroll operations.
• Implements best practices and innovative solutions to enhance payroll accuracy and efficiency.
• Regularly reviews and updates payroll procedures to ensure compliance and optimal performance.
• Encourages a culture of continuous learning and improvement within the payroll team.

Payroll System Maintenance

• Identifies system limitations or issues, communicates with the payroll team, and manages cases with the vendor.
• Maintains communication with HRIS/Payroll vendor to manage case resolution expectations.

Payroll Policy, Procedure & Compliance

• Maintains understanding of state income tax withholding amounts and ensures deductions are appropriately applied.
• Processes employee 401K enrollment, changes, deductions, and loans through payroll.
• Completes third-party requests, including employment verifications, garnishments, student loan forgiveness, and unemployment claims.
• Ensures compliance with FLSA and overtime regulations, documents calculations, and prepares payroll documentation for audits.
• Processes quarterly wage information for state and federal authorities and registers the organization in new states for tax withholding and unemployment.
• Runs tax liability reports, reconciles payroll and W-2 summaries, and distributes W-2s annually.

Minimum Qualifications

• Associate’s degree or equivalent combination of education and work experience.
• 3+ years’ experience using an integrated HRIS system such as Paylocity, UKG, ADP, SAP, etc.
• Valid driver’s license required. Must meet state regulating agency and Home Office driving requirements.

Preferred Qualifications

• Experience working with Paylocity
• 5+ years’ experience using an integrated HRIS system.

Commitment to Diversity

At Nexus Family Healing, our voices and actions are focused on recognizing, affirming and respecting people of every race, ethnic background, socio-economic status, sexual orientation, gender expression and faith.

Our Values

• Innovation: Leading the way and implementing creative, cutting-edge ideas and approaches
• Compassion: Listening, honoring differences, and showing respect, kindness, empathy care, and concern
• Agility: Exhibiting flexibility and adapting quickly
• Responsiveness: Being quick, positive, and accurate
• Excellence: Demonstrating quality results that surpass ordinary standards

Application

APPLY TODAY TO BE CONTACTED BY OUR RECRUITING TEAM! When you work at Nexus, you have the opportunity to change lives — including your own!

Keywords: “Payroll Manager”,