Payroll Supervisor

Nexus Family Healing; Plymouth (MN); Hybrid; USD 75,000 - 85,000; Full time

Job summary

Nexus Family Healing seeks a Payroll Supervisor for their Plymouth, MN office. This full-time hybrid role involves overseeing payroll processing, ensuring compliance, and leading a dedicated team. The ideal candidate has an Associate's degree and experience with HRIS systems. Enjoy comprehensive benefits including health insurance, paid time off, and opportunities for advancement.

Benefits

Four weeks paid time off (PTO)

Health insurance coverage

No-cost life insurance

401k match

Tuition assistance

Qualifications

• 3+ years’ experience using an integrated HRIS system.
• Valid driver’s license required.

Responsibilities

• Oversees employee pay data for bi-weekly payroll processing.
• Leads payroll reporting and preparation.
• Supervises payroll team and ensures compliance.

Skills

Leadership

Customer Service

Problem Solving

Education

Associate’s degree

Tools

Paylocity

HRIS

Job description

Nexus Family Healing is looking to add an Payroll Supervisor to join our fantastic Home Office Human Resources team!

At Nexus Family Healing, we embrace diversity, promote equity, and foster inclusion. As a national mental health organization, we serve a diverse group of youth and families, and we strive for our workforce to support and represent that diversity.

Schedule/Pay/Location

• Full-time hybrid opportunity at our Plymouth Minnesota location
• Monday - Friday schedule
• Salary Range: $75,000-$85,000 annually

Nexus’ Comprehensive Benefits Include:

• Four weeks paid time off (PTO) in the first year of employment
• Multiple options for health insurance coverage
• No-cost life insurance
• Short/long-term disability insurance
• 401k match
• NEW - Talkspace Therapy Benefit for the whole family
• NEW - Hinge Health Benefit for the whole family
• NEW – Carrot Fertility Benefit
• Tuition assistance and training opportunities
• Advancement pathways and internal promotion
• And much more!

Position Summary: Our Payroll Supervisor oversees the coordination, assessment, and validation of employee pay data for bi-weekly payroll processing. This position collaborates with the HR and Finance team to generate reports, prepare monthly journal entries, maintain data integrity, and ensure compliance with all Nexus policies and procedures, as well as state and federal tax and payroll regulations.

Primary responsibilities:

Payroll Reporting & Preparation

• Leads, communicates, and coordinates with Home Office and Agency HR teams to compile data and process bi-weekly payroll
• Develops reporting criteria and generates reports to support accurate payroll data and preparation, including PTO payouts, on-call pay, PTO accruals, STD payments, manual checks, workers' compensation, and union dues.
• Runs General Ledger (GL) reports for Finance & Accounting and addresses pertinent questions.
• Verifies employee new hire and termination information, detects discrepancies, and reconciles data with Agency leaders.
• Executes reporting requests from Sr. HR Operations Manager, HR Team, Agency leaders, and Finance, providing high level of customer service, informative context and responses to requests.

Payroll Processing

• Reviews communications to prioritize one-off exceptions impacting payroll processing.
• Performs retroactive pay adjustments, off-cycle, and manual checks, incorporating promotional, transfer, and backpay as required.
• Addresses inquiries related to direct deposits, on-call hours and pay, variable pay, overtime, and timecard approvals.
• Evaluates and responds to timecard exceptions, documents corrections, and processes timecard approval for multiple agencies.
• Ensures consistent, efficient, and accurate payroll processing, incorporating feedback to improve processes.

Supervise Payroll Team

• Provides leadership and guidance to assigned direct reports, ensuring effective and efficient payroll operations.
• Coordinates team activities, sets goals, and conducts regular 1:1’s and performance reviews.
• Facilitates training and development opportunities for team members to enhance their skills and knowledge.
• Addresses team concerns and fosters a collaborative and supportive work environment.

Continuous Improvement

• Identifies opportunities for process improvements within payroll operations.
• Implements best practices and innovative solutions to enhance payroll accuracy and efficiency.
• Regularly reviews and updates payroll procedures to ensure compliance and optimal performance.
• Encourages a culture of continuous learning and improvement within the payroll team.

Payroll System Maintenance

• Identifies system limitations or issues, communicates with the payroll team, and manages cases with the vendor.
• Maintains communication with HRIS/Payroll vendor to manage case resolution expectations.

Payroll Policy, Procedure & Compliance

• Maintains understanding of state income tax withholding amounts and ensures deductions are appropriately applied.
• Processes employee 401K enrollment, changes, deductions, and loans through payroll.
• Completes third-party requests, including employment verifications, garnishments, student loan forgiveness, and unemployment claims.
• Ensures compliance with FLSA and overtime regulations, documents calculations, and prepares payroll documentation for audits.
• Processes quarterly wage information for state and federal authorities and registers the organization in new states for tax withholding and unemployment.
• Runs tax liability reports, reconciles payroll and W-2 summaries, and distributes W-2s annually.

Required Education and Licensure:

• Associate’s degree or equivalent combination of education and work experience.
• 3+ years’ experience using an integrated HRIS system such as Paylocity, UKG, ADP, SAP, etc.
• Valid driver’s license required. Must meet state regulating agency and Home Office driving requirements

Preferred Education and Experience:

• Experience working with Paylocity
• 5+ years’ experience using an integrated HRIS system.

At Nexus Family Healing, our voices and actions are focused on recognizing, affirming and respecting people of every race, ethnic background, socio-economic status, sexual orientation, gender expression and faith.

Our ICARE Values:

• Innovation: Leading the way and implementing creative, cutting-edge ideas and approaches
• Compassion: Listening, honoring differences, and showing respect, kindness, empathy care, and concern
• Agility: Exhibiting flexibility and adapting quickly
• Responsiveness: Being quick, positive, and accurate
• Excellence: Demonstrating quality results that surpass ordinary standards

APPLY TODAY TO BE CONTACTED BY OUR RECRUITING TEAM! When you work at Nexus, you have the opportunity to change lives — including your own!

Keywords: “Payroll Manager", "Payroll Specialist", "Payroll Lead", "Senior Payroll Coordinator", "Sr. Payroll", "Human Resources", "Non-profit", "Mental Health Organization", "#caringcareer", "#LI-Hybrid"

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.