Payroll Staff Accountant

Gaylor Electric, Inc.; Indianapolis, Northern (IN, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Gaylor Electric, Inc. is seeking a Staff Accountant in Indianapolis to handle accounting assignments across general ledger, payables, receivables, payroll, and job cost, ensuring timely reporting in line with company policies.

You will reconcile data, assist payroll, prepare journal entries, and support monthly financial statement packages, audits, and tax filings, while maintaining confidentiality and teamwork.

Qualifications

• College degree in Accounting or equivalent.
• Knowledge of payroll processing and payroll tax regulations.
• Experience with various accounting software and month-end close.

Responsibilities

• Reconcile and report financial data timely for management.
• Assist payroll with reconciliation and corrections.
• Prepare journal entries and monthly financial statements.
• Support annual audits and tax return prep.
• Maintain dashboards and cash updates.

Skills

Verbal and written communication

Confidentiality

Team collaboration

Analytical skills

Education

College Degree in Accounting or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Scope of Work:

Accountable for accounting assignments of financial transactions within limits of delegated functions in general accounting, payables, receivables, payroll, and job cost. This includes the reconciliation of financial records and databases to ensure timely availability of financial reporting, consistent with accounting and Company policies, procedures, and regulations.

Maintains the confidentiality of corporate records and protects the corporate assets, employee records, and any other written manuals, procedures, or computer information deemed to be Company property. Position reports to the Controller.

Responsibilities:

• Responsible for timely and accurate reconciliation/reporting of financial data and for providing financial reports required by Company management .
• Assists Payroll department with payroll reconciliation and/or corrections as needed.
• Responsible for stop payments for A/P and A/R departments.
• Provides backup for Sr. Accountant .
• Performs special assignments for Controller and CFO.
• Along with other Staff Accountants performs a variety of accounting tasks and analysis .
• Will be accountable for the performance of specific tasks assigned to each Staff Accountant respectively, but also cross trained and familiar with all tasks performed by other Staff to be performed in the event of Staff’s absence .
• Requires flexibility to adjust responsibilities as needed .
• Currently these tasks include:
  • Maintains operating cash register and provides daily cash updates.
  • Reviews actual results against budget and prior year and analyzes variances
  • Prepares weekly “Dashboard Report” showing cash, loan, A/R and A/P.
  • Prepares and enters miscellaneous journal entries.
  • Manages Company Credit Card program and monthly account allocation
  • Assists Operations personnel in understanding results, investigating issues and forecasting expected results in both Spectrum and Prophix systems.
  • Researches balancing errors generated by software package.
  • Assists Controller in production of monthly financial statement packages.
  • Annual Property Tax Returns – Gathers information for tax accountants and obtains required signatures and mails returns.
  • Tracks billings received and ensure payments are generated and mailed.
  • Annual Audit – Prepares work papers for auditors and provides general audit support.
  • Other accounting tasks assigned from time to time by the Controller or CFO.
• Education :
  • College Degree in Accounting or equivalent studies/experience.
• Experience :
  • Good verbal and written communication skills.
  • Ability to work well with others and maintain a high degree of confidentiality.
  • Excellent working knowledge of Microsoft Office programs ( i.e. Word, Excel, etc.).
  • Familiarity with various computerized accounting packages.
  • Knowledge and experience with internal and external payroll processing as well as knowledge of payroll tax regulations.

Gaylor Electric, Inc. is an equal opportunity employer including disability and veterans.