Payroll Specialist – Systems & Compliance

Applitrack; Rockford (IL); On-site; USD 33,000 - 34,000; Full time

Job summary

Rock Valley College is seeking a Payroll Assistant to manage payroll processing from initiation to reconciliation and reporting. The role requires maintaining payroll confidentiality, generating reports, and ensuring accurate deductions and tax withholdings.

Responsibilities include assisting with 941s, W-2s, and earnings reporting to agencies while leveraging Colleague/Ellucian and Paylocity systems. A strong attention to detail and timely, compliant payroll operations are essential.

Qualifications

• Associate degree in accounting, business administration, or related field required; equivalent experience in payroll and/or accounting may be considered.
• Experience with payroll systems and accounting workflows preferred.
• Experience with Microsoft Office Suite.

Responsibilities

• Process payroll from initiation to reconciliation and reporting.
• Generate payroll-related reports after processing, including those for annuities, direct deposits, child support and wage deductions orders.
• Monitor, process, and reconcile leave accruals and deductions.
• Maintain a high degree of confidentiality regarding all pay related data.
• Perform payroll recordkeeping and processing, including computing wage/overtime payments and payroll deductions.
• Assist with quarterly 941 tax returns and issuing annual W-2s.
• Assist with earnings reporting to external agencies.
• Learn and utilize Colleague and Paylocity systems; collaborate with IT/HR on module testing and implementation.
• Partner with IT to guide payroll system improvements.
• Ensure compliance with policies, contracts, and laws; provide accurate payroll information to customers.
• Review timekeeping for compliance and maintain attendance records.

Skills

Proactive problem solver

Strong communication skills

Detail oriented

Time management

Analytical thinking

Education

Associate degree in accounting, business administration, or related field

Tools

Colleague/Ellucian

Paylocity

Microsoft Office Suite

Job description

Rock Valley College is seeking a Payroll Assistant to manage payroll processing from initiation to reconciliation and reporting. The role requires maintaining payroll confidentiality, generating reports, and ensuring accurate deductions and tax withholdings.

Responsibilities include assisting with 941s, W-2s, and earnings reporting to agencies while leveraging Colleague/Ellucian and Paylocity systems. A strong attention to detail and timely, compliant payroll operations are essential.