Academic Compensation Assistant

Rock Valley College; West Virginia; On-site; USD 32,000 - 34,000; Full time

Job summary

Rock Valley College is seeking an Academic Compensation Assistant to oversee faculty and adjunct pay. You will handle pay processing, reporting, and support the Vice President of Academic Affairs, ensuring confidentiality and accuracy.

The role requires an Associate Degree, Excel proficiency, strong communication, and the ability to manage multiple tasks to meet deadlines in a busy academic office. You will collaborate with Human Resources and deans, maintain payroll policies, and participate in

Qualifications

• Associate degree required; business or accounting courses preferred.
• One year experience in administrative or financial setting.
• Proactive problem solver capable of identifying, analyzing, and resolving issues.
• Efficient manager of resources with planning and decision-making skills.
• Able to communicate effectively with team members, seniors, and key personnel.
• Working knowledge of Microsoft Office Suite, including Excel.

Responsibilities

• Provide excellent customer service to all clients through all contact methods.
• Process payroll documentation, initiating, maintaining, and verifying as needed.
• Develop and maintain spreadsheets for payroll categories.
• Develop and implement procedures for faculty and adjunct pay processing with VP approval.
• Assist Human Resources with new hire orientation when requested.

Skills

Excel

Communication

Multitasking

Detail-oriented

Interpersonal skills

Problem solving

Education

Associate degree

Tools

Microsoft Office

Job description

Position Title: Academic Compensation Assistant
Department: Academic Affairs (ACA)
Division: Academic Affairs (ACA)
Employee Status: Full-Time
Type: Educational Support Staff (ESP)
Grade: J ($23.68-$24.76 hourly)
FLSA: Non-Exempt
ICCB Classification: Clerical
Issued: 09/2023
Employment Notice: Rock Valley College does not offer sponsorship for employment-based visas for this position now or in the future. Applicants must be currently authorized to work in the United States without the need for employer sponsorship.
Application Deadline: September 29th, 2026

Reporting Relationships
Reports to: Direction is received from the Vice President of Academic Affairs
Supervision Exercised: None
Job Summary
Provide oversight of the activities and processes involved with faculty and adjunct pay. Perform pay processing and reporting in accordance with procedures established for the College. Serve as a technical expert, ensuring payroll tasks are completed accurately within defined timelines. Perform administrative and office support activities for Vice President of Academic Affairs. This position requires a strong commitment to confidentiality.
Essential Duties and Responsibilities include the following. Related duties may be assigned.
1. Provide excellent customer service to all clients through all methods of contact.
2. Process payroll processing documentation, including initiating, maintaining, and verifying.
3. Develop and maintain spreadsheets for assorted payroll categories.
4. Develop and implement procedures related to faculty and adjunct pay processing operations, upon approval from the VP of Academic Affairs, collaborating with affected departments.
5. Assist Human Resources department in new hire orientation when requested.
6. Maintain and distribute a schedule of pay periods, with deadlines provided for Academic Affairs.
7. Obtain a working knowledge of the Colleague system as it relates to academic schedules and adjunct/faculty loads.
8. Periodically review and update procedures manual.
9. Respond quickly to contract or policy changes that may require system or reporting updates.
10. Participate in ongoing review of College practices; ensuring adherence to the College policies, mission and goal statements, and labor contracts.
11. Provide clear and accurate payroll information to customers and assist internal and external contacts in resolving specific payroll issues.
12. Maintain current knowledge of payroll policies, and federal and state regulations.
13. Perform a wide variety of record keeping and payroll processing activities; including computing wage and overtime payments.
14. Attend appropriate seminars and workshops.
15. Serve on appropriate College committees.
16. Remain current in technology advancements utilizing Colleague software and other 3rd party vendors.
17. Make travel and meeting arrangements as necessary.
18. Prepare professional reports and financial data using a variety of software programs.
19. Provide training and functional supervision of other administrative staff.
20. Provide consultation to complex projects to other staff as necessary, researching as directed.
21. Conduct appropriate financial transactions.
22. Coordinate various office support services, including through interaction with other departments.
23. Interpret policies and procedures as established by superiors.
24. Available to attend functions and meetings during times other than the normal business day, including evening/weekends.
25. Provide liaison outreach from Academic Affairs office to deans and administrative assistants.
26. Maintain a high degree of confidentiality.
27. Use tact and courtesy to establish and maintain professional working relationships.
28. Regular attendance is expected.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimum Qualifications
1. Associate Degree required., Business or Accounting courses preferred.
2. Must have one-year experience in administrative or financial setting.
3. Must be a proactive problem solver, capable of identifying, analyzing, and resolving issues and inefficiencies.
4. Must be an efficient manager of resources, capable of problem solving, decision making, and using planning tools.
5. Must be able to effectively communicate with team members, seniors, and other key personnel.
6. Must have a working knowledge of Microsoft Office Suite, including Excel.
7. Must be able to manage multiple tasks and meet crucial deadlines with accurate results.
8. Must be detail oriented and possess a strong work ethic.
9. Exceptional interpersonal skills are required.
10. Knowledge of business and management practices.
11. Knowledge of administrative and clerical procedures.
12. Ability to work with a diverse population.
Work Environment
While performing the duties of this job, the employee regularly works in an office setting.
Physical Demands
Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:
While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee is frequently required to stand, talk, and hear.