Payroll Specialist: Remote Friendly for 500+ Staff

Gateway Foundation; Chicago (IL); Hybrid; USD 32,000 - 38,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Wellness Program

Employee Assistance

Job summary

Alpharus Health in Chicago, IL is seeking a Payroll Specialist to manage employee lifecycle transactions, timekeeping, and payroll tax payments using UKG Pro and UKG Workforce Dimensions. Initial onsite work for 90 days, then 1–2 days remote each week.

The ideal candidate has a high school diploma with accounting coursework, basic payroll knowledge, strong confidentiality, and Excel proficiency. Multi-state payroll experience preferred; in-house payroll for 500–700 employees is a plus.

Qualifications

• High School Diploma with accounting coursework at a minimum.
• Basic payroll knowledge with a willingness to learn and be trained.
• Reliable, detail-oriented, and team-oriented with strong communication skills.
• Basic Microsoft Excel, general Office, and payroll/timekeeping systems proficiency.
• Ability to maintain confidentiality with sensitive payroll information.

Responsibilities

• Process employee lifecycle transactions including new hire paperwork, terminations, and salary changes.
• Maintain accurate electronic employee files and payroll records.
• Manage the payroll mailbox by reviewing and responding to employee inquiries regarding paychecks, deductions, and payroll issues.
• Process garnishments, child support orders, and other required wage deductions in compliance with federal and state regulations.
• Prepare and process weekly and biweekly payrolls accurately and on schedule.
• Utilize UKG Pro and UKG Workforce Dimensions (Timekeeping) to review timesheets, validate hours, and ensure accurate payroll inputs.
• Coordinate with HR and managers to resolve discrepancies or missing information prior to payroll processing.
• Make tax payments to individual states and ensure timely filing of all required payroll tax obligations.
• Participate in year-end payroll processes, including W-2 review and distribution.
• Assist with payroll audits, reporting, and other compliance activities as needed.

Skills

Payroll knowledge

Attention to detail

Communication skills

Confidentiality

Education

High School Diploma with accounting coursework

Tools

UKG Pro

UKG Workforce Dimensions

Job description

Alpharus Health in Chicago, IL is seeking a Payroll Specialist to manage employee lifecycle transactions, timekeeping, and payroll tax payments using UKG Pro and UKG Workforce Dimensions. Initial onsite work for 90 days, then 1–2 days remote each week.

The ideal candidate has a high school diploma with accounting coursework, basic payroll knowledge, strong confidentiality, and Excel proficiency. Multi-state payroll experience preferred; in-house payroll for 500–700 employees is a plus.