Payroll Specialist — Healthcare Nonprofit (Hybrid)

Alpharus Health; Chicago (IL); Hybrid; USD 32,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

403(b) retirement plan with employer 3

Paid time off

Job summary

Alpharus Health in Chicago, IL seeks a Payroll Specialist to manage employee lifecycle transactions, regulatory payroll duties, and weekly/biweekly payrolls using UKG Pro and UKG Workforce Dimensions. You will maintain confidential payroll files and respond to employee inquiries with accuracy and professionalism.

The role emphasizes accuracy, collaboration with HR, and adherence to federal and state payroll regulations, with onsite start and later hybrid work arrangements.

Qualifications

• High School Diploma with accounting coursework.
• Basic payroll knowledge with willingness to learn.
• Reliable, detail-oriented, and team-oriented with strong communication skills.
• Basic Microsoft Excel, general Microsoft Office, and payroll/timekeeping systems proficiency.
• Ability to maintain confidentiality with sensitive payroll information.

Responsibilities

• Process employee lifecycle transactions including new hire paperwork, terminations, and salary changes.
• Maintain accurate electronic employee files and payroll records.
• Manage the payroll mailbox by reviewing and responding to employee inquiries regarding paychecks, deductions, and payroll issues.
• Process garnishments, child support orders, and other required wage deductions in compliance with federal and state regulations.
• Prepare and process weekly and biweekly payrolls accurately and on schedule.
• Utilize UKG Pro and UKG Workforce Dimensions (Timekeeping) to review timesheets, validate hours, and ensure accurate payroll inputs.
• Coordinate with HR and managers to resolve discrepancies or missing information prior to payroll processing.
• Make tax payments to individual states and ensure timely filing of all required payroll tax obligations.
• Participate in year‑end payroll processes, including W‑2 review and distribution.
• Assist with payroll audits, reporting, and other compliance activities as needed.

Skills

Payroll knowledge

Microsoft Excel

Confidentiality

Communication

Attention to detail

Education

High School Diploma with accounting coursework

Tools

UKG Pro

UKG Workforce Dimensions

Job description

Alpharus Health in Chicago, IL seeks a Payroll Specialist to manage employee lifecycle transactions, regulatory payroll duties, and weekly/biweekly payrolls using UKG Pro and UKG Workforce Dimensions. You will maintain confidential payroll files and respond to employee inquiries with accuracy and professionalism.

The role emphasizes accuracy, collaboration with HR, and adherence to federal and state payroll regulations, with onsite start and later hybrid work arrangements.