Payroll Specialist (Human Resources)

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C.; Mountainville (NY); On-site; USD 39,000 - 55,000; Full time

Benefits offered by this job

Tuition reimbursement

Paid time off

Company holidays

401(k) with profit sharing

Medical, dental, vision, life

HDHP with HSA

FSAs for medical & dependent care

Commuter benefits

Disability insurance

Employee Assistance Program

Job summary

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C. is seeking a detail-oriented Payroll Specialist to support payroll operations across multiple states.

You will manage time entry in ADP Workforce Now, handle full-cycle payroll, and maintain employee records with accuracy and confidentiality. The role requires 3+ years in payroll, strong compliance knowledge, and advanced Excel skills; experience in AEC or professional services is a plus.

Qualifications

• Associate’s degree or higher in Business Administration, Accounting, Finance, or related field or equivalent experience.
• Minimum 3+ years of payroll processing experience, including multi-state payroll environments.
• Hands-on experience with ADP Workforce Now is required.
• Strong knowledge of FLSA, payroll tax regulations, and wage compliance requirements.
• Experience processing payroll for 250+ employees and/or multiple payroll cycles.

Responsibilities

• Process and audit employee timesheets, including manual entry into ADP Workforce Now.
• Administer full-cycle payroll for multi-state operations, including weekly processing, reporting, reconciliations, and audits.
• Maintain and update employee payroll records, including pay rates, tax withholdings, direct deposit details, and deductions.
• Review and process expense reports and reimbursements, including manual checks and ACH payments.
• Process PTO and time-off requests in accordance with company policy.
• Support 401(k) plan administration, changes, reporting, and recordkeeping.
• Assist with internal and external audits, including certified payroll or project reporting.
• Perform other payroll, accounting, and administrative duties as needed.

Skills

Payroll compliance

Multi-state payroll

Strong attention to detail

Excel proficiency

Communication skills

Education

Associate’s degree or higher in Business Administration, Accounting, Finance, or related field

Tools

ADP Workforce Now

Microsoft Excel

Job description

Tectonic is seeking a detail-oriented and experienced full-time Payroll Specialist to support payroll operations across a multi-state, professional services organization. This role is critical to ensuring accurate and timely payroll processing for employees. The ideal candidate brings strong ADP Workforce Now expertise, a solid understanding of payroll compliance, and prior experience in the AEC (Architecture, Engineering, Construction) or professional services environment.

ESSENTIAL FUNCTIONS

• Process and audit employee timesheets, including manual entry into ADP Workforce Now, ensuring compliance with company policies, union agreements (if applicable), and Federal, State, and Local labor laws.
• Administer full-cycle payroll for multi-state operations, including weekly payroll processing, reporting, reconciliations, and audits for accuracy and compliance.
• Maintain and update employee payroll records, including pay rates, tax withholdings, direct deposit details, and benefit deductions.
• Review and process employee expense reports and reimbursements, including manual checks and ACH payments.
• Process employee paid time off (PTO), benefit time, and time-off requests in accordance with company policy.
• Support administration of the Company’s 401(k) plan, including employee changes, compliance reporting, and recordkeeping.
• Assist with internal and external audits, including certified payroll or project-related reporting if applicable.
• Perform other payroll, accounting, and administrative duties as needed to support business operations.

QUALIFICATIONS

• Associate’s degree or higher in Business Administration, Accounting, Finance, or related field, or equivalent experience.
• Minimum of 3+ years of payroll processing experience required, including multi-state payroll environments.
• Hands-on experience with ADP Workforce Now is required;
• Strong knowledge of FLSA, payroll tax regulations, and wage compliance requirements.
• Experience processing payroll for 250+ employees and/or multiple payroll cycles preferred.
• AEC (Architecture, Engineering, Construction) or professional services industry experience strongly preferred, including familiarity with project-based labor tracking, billable hours, or prevailing wage environments.
• High level of accuracy and attention to detail, with the ability to meet strict weekly deadlines.
• Advanced proficiency in Microsoft Excel (formulas, data imports, reconciliations, and reporting).
• Strong communication skills and ability to collaborate across HR, Finance, and operations teams.
• Ability to handle sensitive and confidential information with discretion.

COMPETITIVE SALARY & BENEFITS PACKAGE

Tectonic offers competitive salaries along with a comprehensive benefits package that includes:

• Opportunities for mentoring, professional development and career advancement
• Tuition reimbursement to advance education
• Paid time off, including vacation, sick leave, and personal days
• Company-observed, paid holidays
• 401(k) retirement plan with profit-sharing opportunities
• Comprehensive group medical insurance, including health, dental, vision, and life coverage
• High Deductible Health Plan (HDHP) option paired with a Health Savings Account (HSA)
• Flexible spending accounts (FSAs) for medical expenses and dependent care
• Commuter benefits for public transportation costs
• Short and long-term disability coverage
• Employee Assistance Program

PAY RANGE

Tectonic’s goal is to compensate employees fairly and equitably across all positions Companywide. Our advertised pay ranges are representative of our good faith effort to provide a reasonable anticipated salary range. The offered pay may be outside of the provided salary range based upon the selected candidate’s work location, experience, education, certifications, and capabilities compared to the advertised position.

Pay Range: $28.00 - $40.00 / hour

Tectonic is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law. Employment decisions are based on qualifications, merit, and business needs. Tectonic participates in USCIS E-Verify to verify employment authorization.