Payroll Specialist: Multi-Entity & Union Payroll Expert

KELLER; Hanover (MD); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

401(k) + matching

Health, Dental, Vision insurance

Life insurance

Paid time off (PTO)

Holiday Pay

Job summary

Keller is seeking a Payroll Specialist to manage accurate and timely weekly payroll processing for multiple business units and entities. The role covers union and non-union employees, audits, and reconciliations, ensuring compliance with federal, state, local laws, and bargaining agreements.

You will partner with HR, Benefits, Finance, and Operations to resolve payroll issues, while maintaining confidentiality and high data integrity. Strong Excel skills and attention to detail are essential.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred; equivalent experience will be considered.
• Minimum 2–4 years of hands‑on payroll processing experience required, preferably with high-volume, multi‑entity, and multi‑state weekly payroll.
• Experience processing payroll for union and non‑union employees preferred.
• Experience with ADP Workforce Now required.
• Working knowledge of federal, state, and local payroll and wage and hour requirements.
• Knowledge of collective bargaining agreements, union payroll requirements, garnishments, payroll taxes, deductions, overtime, and premium pay preferred.
• Strong payroll auditing, reconciliation, analytical, and problem‑solving skills.
• Strong attention to detail with the ability to manage multiple payrolls and strict weekly deadlines.
• Strong Microsoft Excel, written, verbal, and customer‑service skills.
• FPC or CPP certification preferred.

Responsibilities

• Processes accurate and timely weekly payroll for multiple business units, legal entities, and union and non-union employee populations.
• Reviews and validates time and attendance, pay changes, new hires, terminations, transfers, deductions, taxes, direct deposits, bonuses, and other payroll transactions.
• Performs pre- and post-payroll audits and reconciliations to identify and resolve discrepancies.
• Processes off-cycle payments, manual checks, corrections, reversals, garnishments, and other special payroll transactions.
• Reviews and applies payroll-related provisions of collective bargaining agreements, including wage rates, overtime, premiums, differentials, union dues, and other deductions.
• Ensures payroll is processed in compliance with applicable federal, state, and local laws, company policies, and collective bargaining agreements.
• Responds to employee payroll, tax, deduction, direct deposit, and pay-related inquiries in a timely and professional manner.
• Partners with Human Resources, Benefits, Finance, Accounting, Operations, and other business partners to research and resolve payroll issues.
• Supports payroll tax, quarter-end, year-end, W-2, and other payroll reconciliation activities.
• Maintains payroll records, documentation, Standard Operating Procedures, and internal controls.
• Supports internal and external payroll audits and provides payroll reports and documentation as requested.
• Maintains strict confidentiality of employee, compensation, banking, tax, and payroll information.
• Performs other payroll-related duties and special projects as assigned.

Job description

Keller is seeking a Payroll Specialist to manage accurate and timely weekly payroll processing for multiple business units and entities. The role covers union and non-union employees, audits, and reconciliations, ensuring compliance with federal, state, local laws, and bargaining agreements.

You will partner with HR, Benefits, Finance, and Operations to resolve payroll issues, while maintaining confidentiality and high data integrity. Strong Excel skills and attention to detail are essential.