Payroll Coordinator (Bilingual)

seaboardmarine; Miami (FL); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

401K Retirement w/ Employer Match

Medical, Dental & Vision insurance

Tuition Reimbursement

Life Insurance

Supplemental Medical Coverage

Paid Time Off

Parental Leave

Paid Holidays

Employee Assistance Program

Flexible Spending Accounts

Job summary

Seaboard Marine in Miami, FL is seeking a payroll coordinator to manage processing, reporting and day-to-day payroll administration with emphasis on compliance. The role requires strong math, advanced Excel, and bilingual English/Spanish skills, plus the ability to work with ADP and HR systems.

The position is on-site in a dynamic shipping environment, offering long-term employment with growth and a comprehensive benefits package.

Qualifications

• Must be able to perform payroll functions within two months of employment after training.
• Strong math and logic skills including algebraic reasoning.
• Intermediate to advanced Excel, Word, Outlook skills (learn formulas, vlookups, pivot tables).
• English communication in a business environment; Spanish speaking ability required.

Responsibilities

• Assist with payroll processing (time and attendance).
• Handle system entries for new hires, terminations, status changes, and deductions (child support, garnishments, tax levies).
• Prepare spreadsheets for payroll review and audit bi-weekly closing files.
• Complete verification of employment requests and payroll histories as needed.

Skills

Payroll processing

MS Excel

English proficiency

Spanish language

Time management

Communication skills

Attention to detail

Independent work

Team collaboration

Analytical thinking

Education

No specific degree listed

Tools

ADP

MS Word

MS Outlook

MS Access

PowerPoint

Publisher

Job description

Long-term employment with opportunities for growth.

We offer excellent benefits including:

• 401(K) Retirement Saving Plan w/ Employer Match
• Medical, Dental & Vision insurance
• Tuition Reimbursement
• Life Insurance
• Supplemental Medical Coverage
• Paid Time Off
• Parental Leave
• Paid Holidays
• Employee Assistance Program
• Flexible Spending Accounts

POSITION SUMMARY:

This position is responsible for coordinating the payroll processing, reporting, and administrative support of day-to-day payroll functions with an emphasis on compliance. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GEOGRAPHIC REGION:

Please note applicants out of the geographic region for the position applied will not be considered.

QUALIFICATIONS:

Required

• Strong mathematical and logic skills to include number knowledge, counting, computation, and reasoning utilizing algebraic expression.
• Ability to perform payroll functions within two months of employment upon completion of on-the-job training.
• Intermediate to Advanced skills in programs such as MS Word, Excel, and Outlook. (must be able to learn if statements, complex formulas, vlookups, countifs, conditional formatting, and pivot tables)
• Must have intermediate to advanced communication skills (speak, read, and write) in English in a business environment in order to communicate at different levels throughout the organization and with exterior organizations, etc.
• Must have the ability to speak, read, and write in Spanish.
• Possess organizational and time management skills with the ability to prioritize and be detail-oriented
• Possess high energy level, comfortable performing multifaceted projects in conjunction with normal activities
• Ability to work independently with limited supervision, multi-task, and possess strong initiative
• Ability to establish and maintain effective working relationships with customers, vendors, and fellow employees
• Ability to think logically, establish and follow procedures, instructions and make sound decisions
• Ability to exercise independent judgment within established systems and procedures
• Ability to work extended hours, holidays, and/or weekends as needed

Preferred

• Three (3) years of current experience working with payroll at a mid-to-large sized company.
• Knowledge of State and Federal guidelines pertaining to payroll.
• Experience working with ADP system, Access, PowerPoint, and/or Publisher

DUTIES AND RESPONSIBILITIES:

Primary

• Assist with the processing of payroll (time and attendance) activities.
• Responsible for all system entries to include new hires, terminations, status changes, deduction orders (i.e. child support, garnishment, tax levy, etc.), work actions, awards, etc.
• Prepare spreadsheets for payroll review process.
• Process payroll adjustments, and audit bi-weekly payroll closing files
• Complete verification of employment requests.
• Attend to departmental visitors, handle PTO-related requests, and prepare compensation histories as needed

• Assist and support HR and upper management to ensure that policy is applied consistently

• Prepares reports by collecting, analyzing, and summarizing data and to show labor costs and employee productivity trends.

Secondary

• Stay abreast of and changes in applicable payroll laws

• May assist with managing employee personnel records
• May assist employees with health and wellness benefits program which includes health, dental, short and long-term disability, and 401k plan, as well as assist coordinating company events.
• Provide coverage in the Executive office and Reception as needed
• Perform additional related duties as assigned

PHYSICAL REQUIREMENTS:

• While performing the duties of this job, the employee is regularly required to sit and use his/her fingers
• The employee frequently is required to talk and/or hear
• The employee is interchangeably required to sit, stand, and walk
• The employee must occasionally lift and/or move up to 10 pounds
• Ability to communicate (read and write) effectively in a business environment
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

SAFETY REQUIREMENTS:

• Report safety hazards
• Immediately report incidents involving injury, illness, or property damage
• Wear protective PPE (Personal Protective Equipment) as instructed or necessary
• Comply with all company safety policies, procedures, and rules
• Refuse any unsafe task or operation
• Participate in safety meetings and training
• Be constantly aware of their personal safety and that of their coworkers

SUPERVISION RECEIVED AND EXERCISED:

Reports directly to the Payroll Team Lead and Senior HR Manager and indirectly to the HR Director. This position does not exercise supervision over any position.

CONDITIONS:

• Indoors office, controlled temperature environment.
• The noise level in the work environment is usually moderate due to telephones and employees that approach the department.

DISCLAIMER:

• We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.
• If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to [e-mail]
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.