Payroll Specialist II - Higher-Ed Payroll Expert

Community Colleges of Spokane; Spokane (WA); On-site; USD 44,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, life and long termdis

WA State Retirement Plan

Vacation and Sick Leave

Job summary

Spokane Colleges in Spokane, WA, is seeking a Payroll Coordinator (Fiscal Specialist 2) to coordinate and perform detailed payroll transactions for the Employee Compensation Department in the District Office. You will prepare payroll records, review data, report to state agencies, handle tax calculations and deductions, and ensure compliance with state/federal laws and organizational policies.

This full-time role requires strong Excel skills, attention to detail, and the ability to work with

Qualifications

• Two years of full-time experience at a level equivalent to Fiscal Specialist 1, with 15 quarter hours or 10 semester hours of college-level accounting, or equivalent education/experience.
• Experience in processing payroll.
• Knowledge of payroll rules and regulations.
• Advanced knowledge or experience utilizing computerized payroll systems.
• Proficiency using Microsoft applications, including Excel, Word, Outlook, database software, internet, and online reporting.
• Ability to provide excellent customer service to internal and external customers.
• Excellent communication skills both orally and in writing in individual and group settings.
• Ability to multi-task, establish priorities, manage workload, and meet multiple deadlines in a fast-paced environment.
• Ability to maintain accuracy with attention to detail while processing large volumes of work.
• Ability to maintain confidentiality.
• Ability to work independently.
• Ability to develop controls and procedures.

Responsibilities

• Recommend and coordinate payroll work procedures and processes, determine deadlines and maintain pay period schedules to ensure accurate processing of employee pay.
• Input, review and audit accuracy of payroll and personnel data from source documents. Prepare and process pay adjustments as necessary, such as overpayments, manual check preparation, and shared leave.
• Develop, modify, and maintain multiple record-keeping systems to ensure accuracy of gross payroll, Federal Withholding Tax, Old Age Survivors Insurance, and Medicare taxes are in balance.
• Set up and maintain complete, accurate, and up-to-date employee files, records, and reports of deductions and contributions.
• Reconcile accounting records of payroll wages, deductions, and contributions with corresponding District/State approved payment recipients.
• Process absence (leave) accruals for all employee types following state and collective bargaining contract regulations.
• Process all timesheet entries and applicable deductions. Monitor and troubleshoot Time and Labor system for all time reportable staff.
• Process time, labor, absence, and deductions for semi-monthly payroll processing.
• Maintain integrity of the payroll computer system. Function as liaison with the State Board of Community & Technical Colleges regarding payroll processing within PeopleSoft (ctcLink) automated system.

Skills

Excellent communication skills

Multi-tasking

Time management

Confidentiality

Independent work

Payroll systems knowledge

Education

Accounting coursework/education

Tools

Excel

Word

Outlook

Database software

Internet

Online reporting

Job description

Spokane Colleges in Spokane, WA, is seeking a Payroll Coordinator (Fiscal Specialist 2) to coordinate and perform detailed payroll transactions for the Employee Compensation Department in the District Office. You will prepare payroll records, review data, report to state agencies, handle tax calculations and deductions, and ensure compliance with state/federal laws and organizational policies.

This full-time role requires strong Excel skills, attention to detail, and the ability to work with