Payroll Coordinator (Fiscal Specialist 2)

Greater Spokane Incorporated; Spokane (WA); On-site; USD 44,000 - 58,000; Full time

Job summary

Community Colleges of Spokane is seeking a Payroll Coordinator (Fiscal Specialist 2) in Spokane to coordinate and process detailed payroll transactions for the Employee Compensation Department. You will maintain records, review data, and ensure compliance with regulations, contributing to accurate semi-monthly payroll and reconciliations.

The role requires payroll processing experience, proficiency with MS Excel/Word/Outlook, and the ability to manage multiple deadlines while maintaining

Qualifications

• Two years of full-time experience equivalent to Fiscal Specialist 1 and 15 quarter or 10 semester hours of college-level accounting.
• Payroll processing experience and knowledge of payroll rules and regulations.
• Experience with computerized payroll systems.
• Proficiency with Microsoft Excel, Word, Outlook, database software, and online reporting.
• Strong communication, customer service, organization, and attention to detail.
• Ability to manage multiple deadlines, maintain confidentiality, and work independently.

Responsibilities

• Coordinate payroll procedures, deadlines, and pay period schedules.
• Input, review, and audit payroll and personnel data and process necessary pay adjustments.
• Maintain payroll records and ensure taxes, deductions, and contributions are accurate and balanced.
• Reconcile payroll wages, deductions, and contributions with accounting records.
• Process leave accruals, timesheets, time and labor, absences, and deductions.
• Maintain payroll systems and serve as liaison with the State Board regarding PeopleSoft (ctcLink) payroll processing.
• Prepare and maintain employee payroll files, reports, and records.
• Assist employees with payroll processes, earnings, deductions, and schedules.
• Ensure compliance with policies, regulations, and collective bargaining agreements.

Skills

Payroll processing

Attention to detail

Communication

Organization

Confidentiality

Independent work

Education

Accounting coursework

Tools

PeopleSoft ERP

Database software

Online reporting

Job description

Payroll Coordinator (Fiscal Specialist 2)

Community Colleges of Spokane

Location: Spokane Colleges District Office

Department: DIST Employee Comp.

Salary Range: $3,917 - $5,240 monthly

Applications will be accepted until 4:00 p.m. PST on 08/31/2026.

About the Payroll Coordinator (Fiscal Specialist 2)

Under the general direction of the Payroll and Benefits Manager, this position coordinates and performs detailed payroll transactions for the Employee Compensation Department. Responsibilities include maintaining payroll records, reviewing and entering payroll data, preparing semi-monthly payroll, reconciling accounts, and ensuring compliance with state and federal regulations.

Duties and Responsibilities

• Coordinate payroll procedures, deadlines, and pay period schedules.


• Input, review, and audit payroll and personnel data and process necessary pay adjustments.


• Maintain payroll records and ensure taxes, deductions, and contributions are accurate and balanced.


• Reconcile payroll wages, deductions, and contributions with accounting records.


• Process leave accruals, timesheets, time and labor, absences, and deductions.


• Maintain payroll systems and serve as liaison with the State Board regarding PeopleSoft (ctcLink) payroll processing.


• Prepare and maintain employee payroll files, reports, and records.


• Assist employees with payroll processes, earnings, deductions, and schedules.


• Ensure compliance with policies, regulations, and collective bargaining agreements.

Minimum Qualifications

• Two years of full-time experience equivalent to Fiscal Specialist 1 and 15 quarter or 10 semester hours of college-level accounting, or equivalent education/experience.


• Payroll processing experience and knowledge of payroll rules and regulations.


• Experience with computerized payroll systems.


• Proficiency with Microsoft Excel, Word, Outlook, database software, and online reporting.


• Strong communication, customer service, organization, and attention to detail.


• Ability to manage multiple deadlines, maintain confidentiality, and work independently.

Desired Qualifications

• PeopleSoft ERP experience.


• Higher education or government experience.


• Knowledge of federal and Washington State payroll regulations.


• Experience running payroll queries and audit reports.

Full-time, 12 months, 40 hours per week. This position is overtime eligible and requires a criminal background check.

Required Application Materials

• Cover letter addressing qualifications relevant to the position.


• Resume.


• Three professional references.

Spokane Colleges is an Equal Opportunity Institution.