Payroll Specialist - Finance - Billings

Billings Clinic; Billings (MT); On-site; USD 42,000 - 52,000; Full time

Job summary

Billings Clinic is seeking a Payroll Specialist in Finance to join our team in Billings, MT. The role focuses on accurate payroll processing, timely data entry, and ensuring compliance with applicable laws and internal policies.

Responsibilities include audits, payroll data review, training staff on payroll processes, and resolving inquiries. Ideal candidates have payroll experience, attention to detail, and strong communication skills.

Qualifications

• Minimum high school graduate or equivalent.
• 2 years of experience in payroll, accounting, or administrative roles with exposure to payroll processing and data entry.
• Preferred Certification in payroll processing (CPP or FPC) is a plus.

Responsibilities

• Process payroll data accurately and on time.
• Audit payroll data and resolve discrepancies.
• Provide payroll training and information sessions for staff.
• Answer payroll inquiries and ensure compliance with laws.
• Collaborate with HR on employee status changes.
• Prepare payroll checks for employees not enrolled in direct deposit.

Skills

Payroll processing

Attention to detail

Communication skills

Problem solving

Education

High school diploma or equivalent

Job description

You’ll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet® Recognition consecutively since 2006.

And you’ll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow.

Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine!

About Us

Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.

Your Benefits

We provide a comprehensive and competitive benefits package to all full- and part-time employees (minimum of 20 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more. Click here for more information or download the Employee Benefits Guide.

Magnet: Commitment to Nursing Excellence

Billings Clinic is proud to be recognized for nursing excellence as a Magnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years. Click here to learn more!

Pre-Employment Requirements

All new employees must complete several pre-employment requirements prior to starting. Click here to learn more!

Payroll Specialist - Finance - Billings

FINANCE (Annex 3)

Shift: Day

Employment Status: Full-Time (.75 or greater)

Hours per Pay Period: 1.00 = 80 hours every two weeks (Non-Exempt)

Starting Wage DOE: $20.66 - 25.83

The Payroll Specialist serves as a vital resource within the payroll team, ensuring accurate and timely processing of payroll while supporting the operational needs of Billings Clinic. This position acts as an advocate for managers and employees, providing guidance on payroll practices, policies, and procedures. The role includes conducting payroll orientation for new employees and managers, as well as facilitating informational sessions to enhance understanding of payroll processes. The Payroll Specialist is responsible for the preparation, review, and auditing of payroll data to ensure compliance with federal and state regulations, while also addressing inquiries related to payroll deductions, wage rates, and tax information. This position actively identifies and implements process improvements, collaborates with Human Resources on employee status changes, and maintains thorough documentation to support payroll operations. The Payroll Specialist exemplifies professionalism and teamwork, contributing to a culture of service excellence within the organization.

Essential Job Functions

• Act as an advocate for Billings Clinic management and staff, communicating payroll policies, procedures, and guidelines.


• Respond to payroll-related inquiries, including questions about deductions, wage rates, tax information, and other payroll matters.


• Serve as a backup for the Payroll Training Specialist by assisting with payroll orientation sessions for new managers and supervisors.


• Present general payroll processing information to new employees during employee orientation and at departmental staff meetings.


• Participate in the interpretation and implementation of Billings Clinic pay practices, ensuring compliance with established policies and procedures.


• Assist in identifying variances or issues with payroll processes and provide education to managers and staff on changes in pay practices.


• Review and audit payroll timesheets to ensure data accuracy and compliance with pay practices and the Fair Labor Standards Act (FLSA).


• Work closely with HR and department managers to resolve payroll discrepancies and errors in timesheet data.


• Manually calculate back pay or adjustments to base rates due to employee status changes or delayed performance appraisals.


• Coordinate with HR for the processing of paid time off and extended medical benefits for employees on leaves of absence.


• Review and correct timesheet edit reports during payroll processing to ensure completeness and accuracy.


• Perform periodic payroll audits to verify adherence to policies and provide feedback and training to managers and supervisors.


• Verify and process authorized payroll deductions, including those for dietary, gift shop, pharmacy, garnishments, and other miscellaneous deductions.


• Prepare payroll checks for employees who do not participate in direct deposit and manually calculate wages, taxes, and deductions as needed.


• Set up automatic time allocations in the payroll system and make corrections to historical labor distributions when necessary.


• Process contract labor and locum invoices by reconciling time records and finalizing payments, completing monthly accruals for unprocessed invoices.


• Investigate payroll issues and collaborate with HR or Operations Supervisors to resolve discrepancies or problems.


• Identify personal development goals, meet mandatory training requirements, and contribute to professional growth within the organization.

Minimum Qualifications

Education

• Minimum High school graduate or equivalent

Experience

• 2 years of experience in payroll, accounting, or administrative roles with exposure to payroll processing and data entry.

Certifications and Licenses

• Preferred Certification in payroll processing (e.g., Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)) is a plus.

Billings Clinic is Montana’s largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more at www.billingsclinic.com/aboutus

Billings Clinic is committed to being an inclusive and welcoming employer, that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity, sexual orientation, pregnancy, marital status, national origin, age, genetic information, military status, and/or disability. To ensure we provide an accessible candidate experience for prospective employees, please let us know if you need any accommodations during the recruitment process.

Human Resources is located on the corner of North 29th and 8th Avenue North. Enter through the main entrance to the building and go to the lower level. Human Resources is located at the bottom of the main entrance staircase to the right.