Payroll Specialist (Experienced Project Manager Level)

Pasona N A, Inc.; San Jose (CA); Hybrid; USD 70,304 - 100,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401K

Paid Time Off

Paid Holiday

Job summary

Pasona N A, Inc. is seeking a Project Manager responsible for overseeing payroll operations and ensuring compliance across various states. The role includes leading projects, processing payroll for multiple clients, and collaborating with teams to develop new services.

The ideal candidate will have over 5 years of payroll experience, strong project management skills, and mastery of Microsoft Office tools. This position offers a hybrid work schedule with competitive salary and benefits.

Qualifications

• 5+ years of full-charge payroll experience required.
• Experience processing payroll for multiple clients required.
• Proficiency with Microsoft Office tools is required.

Responsibilities

• Lead assigned projects and monitor profitability.
• Process multi-state payrolls for multiple clients.
• Ensure compliance with all legal and regulatory requirements.

Skills

Full-charge payroll experience

Project management and team management

Microsoft Office proficiency

Excellent communication skills in English

Adaptability to IT-related changes

Education

Associate degree in a related field

Tools

ADP payroll systems

Microsoft Power Platform

Job description

Overview

About Pasona N A, Inc. Based on our philosophy at the Pasona Group of solving the problems that society faces, our mission at Pasona N A is to support customers and job seekers in finding success in the U.S. Our goal is to be partners in the success of both companies that are expanding into the U.S. as well as job seekers. We feel a determination and sense of duty and are not afraid of taking on any challenge in order to achieve our goal.

Job Overview

• This position is primarily responsible for handling duties pertained to Pasona2s professional services for assigned clients as a Project Manager.
• This position also involves performing a wide range of tasks related to service development, including project implementations, supervisory functions to support the Director/Manager, and designing solutions for both clients and Pasona internal.
• A successful candidate is a proactive person who is willing to take responsibility for payroll operations with strong operation skills (speed and accuracy) and to enthusiastically be involved in process optimization, continuous improvement and/or transformation of payroll-related operation workflows.

Key Responsibilities

• Lead assigned projects as a project leader, including reviewing procedures, monitoring profitability, managing client expectations, renewing agreements, and training project members.
• Process multi-state payrolls for multiple clients.
• Implement new payroll projects, including payroll system conversions for clients.
• Research new regulations and ensure payroll compliance with federal, state, county requirements.
• Examine and improve existing payroll related procedures for assigned projects.
• Communicate/interact with clients, sales department, and project team members to meet client expectations.
• Ensure quality of customer service.
• Collaborate with IT, marketing, and other development teams to plan and develop new services, operations and processes.
• Ensure compliance with all legal and regulatory requirements to safeguard the company’s operations and reputation.
• Participate in internal projects as assigned.
• Perform other duties as assigned.

Qualifications

• Education/Experience: 5+ years of full-charge payroll experience or equivalent (REQUIRED).
• Experience Processing Payroll For Multiple Companies (REQUIRED).
• Experience in project management and team management (REQUIRED).
• Proficiency with Microsoft Office tools (Excel, Word, and PowerPoint) (REQUIRED).
• Associate degree in a related field or an equivalent combination of education and experience (PREFERRED).
• Experience with payroll system implementation (e.g., ADP or similar systems) (PREFERRED).
• Exposure to or experience with AI technologies and applications (e.g., Microsoft Power Platform) (PREFERRED).
• Experience Executing Cross-departmental And/or External Projects (PREFERRED).
• Fundamental Skills: Excellent and professional verbal and written communication skills in English (required) and Japanese (preferred).
• Ability to work accurately and independently in a fast-paced work environment.
• Strong prioritization, multitasking, time management, and customer service mindset to meet stakeholder expectations and deadlines.
• Ability to work collaboratively within a team-oriented environment.
• Comfortable learning new systems and adaptable to IT-related changes; not afraid of challenge.
• Proactive in resolving issues and developing solutions to complex problems.
• Strong initiative and flexibility for new projects, systems, procedures, and company directions.

Details

• Anticipated Start Date: June - July 2026.
• Salary: $70,304-$100,000 (Base Salary) + Profit sharing.
• Classifications: Exempt, Full-time (40 hours/week).
• Work schedule: Mon-Fri 9am-6pm.
• Benefits: Health Ins, Dental Ins, Vision Ins, 401K, PTO, Paid Holiday.
• Location: Office-based Hybrid work in South Bay, CA; San Jose, CA; New York, NY; Atlanta, GA; Schaumburg, IL; or Houston, TX preferred. Remote candidates may be considered.