Payroll Manager

Duty Free Americas; Los Angeles (CA); On-site; USD 100,000 - 115,000; Full time

Benefits offered by this job

Parking Reimbursement

Employee Discounts

401k Plan Contributions

Paid Time Off

Paid Holidays

Job summary

Duty Free Americas is seeking a Payroll Manager for an on-site role in Torrance, CA. You will oversee payroll processing, payroll accounting, and HRIS operations to support regional objectives and ensure regulatory compliance.

As a senior leader, you will manage the Payroll and HR Shared Services team, coordinate with U.S. Division HR and Corporate functions, and drive process improvements across payroll and related systems. Strong analytics and leadership are essential.

Qualifications

• Strong accounting background required.
• 5+ years payroll and HR experience.
• At least 3 years of managerial experience.
• CPP (Certified Payroll Professional) preferred.

Responsibilities

• Manage pay data, payroll processing, payroll accounting, and reconciliation.
• Ensure policies meet governmental and audit requirements.
• Oversee team workload, productivity and training for back-up coverage.
• Coordinate payroll interfaces between HR, timekeeping, payroll systems and General Ledger.
• Interface with third-party vendors and external auditors during year-end and audits.

Skills

Payroll

Accounting

Leadership

Excel

Communication

Tools

SuccessFactors

SAP HR

SAP FI

Kronos

ADP Vantage

Job description

Role Description

The Payroll Manager is a full-time, on-site role based in Torrance, CA, responsible for overseeing, managing & administering Payroll, Payroll Accounting, and HRIS functions regionally in support of the company’s strategic business objectives and in compliance with applicable governmental rules and regulations. The position manages the daily operations of the regional Payroll and GHRSS team, as well as working in partnership with U.S. Division HR and Talent Management. Additional key partnerships are with Corporate Finance, Total Reward (Compensation & Benefits), Corporate HR, and Third-Party Vendors.

Essential Job Duties and Responsibilities

Managerial

• Responsible for managing pay data, payroll processing, payroll accounting, and the payroll account reconciliation process.
• Ensures that proper policies and procedures are in place to meet:

• Governmental regulatory requirements
• Internal and External Audit requirements
• Company reporting requirements

• Manages the team’s task load, productivity, and performance.
• Provides cross training for staff to ensure there is strong back up capabilities.

Payroll and Divisional HR Shared Services Processes

• Ensures that personnel data changes affecting payroll are input timely and accurately.
• Ensures that internal and external interfaces between HR Data, Timekeeping, Payroll systems, and the General Ledger are maintained properly.[Success Factors, SAP HR, Kronos, ADP Vantage, and SAP Finance]
• Ensures that regular pay runs are completed timely and accurately.
• Ensures that Special pay runs are completed timely and accurately.
• Annual Bonuses; Merit Increases; Imputed income etc.
• Responsible for driving process improvements and system enhancements
• Responsible for the handling of exception payroll related queries and ad hoc / quarterly / year-end statistical reports for Group Finance, internal auditors and external auditors.

Payroll Accounting

• Oversees and approves the payroll accounting for all regular and special pay runs, including ensuring that costs are mapped to the correct ledger accounts.
• Oversees and approves the accounting and true up process for payroll benefit related liability accounts such as PTO accruals, pension accruals, and severance accruals, as well as the payroll tax liability accounts.
• Responsible for managing the relationship with the Third-Party Payroll Provider – including ensuring that the services provided are done so accurately and timely and billings are in conformance with contract.
• Responsible for working with the Third-Party Provider for expatriate tax services and equalization.
• Primary point of contact for the external auditors during payroll and year end audits.

Reporting

• Responsible for payroll related reporting requirements such as month end, analysis reports, earnings reports, budget and ad hoc report requests.

Global Partnerships

• Acts as primary resource for U.S. HR Divisions in regard to payroll related governmental rules and regulations.
• Works in partnership with Group Finance to ensure proper reconciliation of Payroll accounts.
• Works in partnership with Total Reward to ensure expatriate payroll is setup properly and the tax implications are properly considered.

Qualifications

• Strong accounting background preferred.
• CPP (Certified Payroll Professional) preferred
• More than 5 years payroll and HR experience.
• At least 3 years of managerial experience.

Knowledge, Skills and Competencies

• Knowledge of Success Factors, SAP HR and SAP FI preferred
• Microsoft office skills
• Advanced excel skills.
• Knowledge of Kronos and ADP Vantage preferred
• Ability to articulate and communicate well, both verbal and written
• Strong process thinking – both large picture and detailed
• Strong Leadership skills
• Ability to work with diverse personalities
• Meticulous and organized
• Ability to work under pressure in a fast-paced environment
• 401k Plan Contributions
• Paid Time Off
• Paid Holidays
• Parking Reimbursement
• Employee Discounts

Compensation The salary range for this position is $100,000 - $115,000. Placement within this range will be based on experience, qualifications, and internal equity. This role is eligible for an annual bonus program.