Payroll Specialist

Orion Placement; Waukesha (WI); On-site; USD 52,000 - 70,000; Full time

Job summary

Orion Placement is seeking a payroll professional to own weekly and multi-client payroll processes in a growing accounting team. You will review timesheets, onboarding, deductions, and year-end tasks while ensuring high accuracy and client service.

The role emphasizes multi-state payroll knowledge, compliance, and proactive process improvements. We value strong Excel skills, a post-secondary degree, and the ability to manage deadlines across multiple clients in a primarily on-site setting with

Qualifications

• 2+ years of hands-on payroll processing experience.
• A post-secondary degree is required.
• Strong Microsoft Excel and general Microsoft Office skills.
• Solid understanding of deductions, garnishments, payroll taxes, and year-end processing.
• Excellent attention to detail, organization, and time management.

Responsibilities

• Process weekly, biweekly, and semimonthly payroll for multiple clients.
• Review timesheets, new hires, terminations, deductions, garnishments, direct deposits, and adjustments.
• Enter and verify payroll data with high accuracy.
• Prepare payroll reports and reconcile payroll information.
• Support payroll tax filings, notices, W-2 processing, and year-end activities.
• Assist with multi-state payroll and compliance across federal, state, and local levels.
• Respond to client questions and resolve discrepancies professionally.
• Assist with onboarding and prior-record reviews for new clients.
• Maintain confidential employee and client information.
• Identify opportunities to improve payroll processes and efficiency.

Skills

Client service

Attention to detail

Time management

Analytical thinking

Communication skills

Education

Post-secondary degree

Tools

Excel

Payroll software (Execupay)

Job description

• Join a growing payroll services team where accuracy, client service, and problem solving are highly valued.
• Take ownership of payroll processing for a diverse group of business clients.
• Build deeper expertise in multi-state payroll, payroll taxes, year-end processing, and client onboarding.
• Enjoy some scheduling flexibility, with potential for shorter Fridays when workload allows.
• After becoming fully established in the role, there may be flexibility to work from home one day per week.
• Work alongside experienced accounting and financial professionals with opportunities to continue expanding your skills.

Location:

Waukesha, WI. This role is primarily on-site and will begin full time in the office, Monday through Friday. We offer some scheduling flexibility, with the possibility of one work-from-home day per week once fully established in the role.

Note:

Candidates should have 2+ years of hands-on payroll processing experience, strong Excel, math, and critical-thinking skills, and a post-secondary degree. Prior administrative or management experience is a plus.

About Us

We are a growing accounting and financial advisory team that helps business owners gain greater clarity and confidence around payroll, accounting, tax planning, and financial decision-making. We value responsive service, accuracy, collaboration, and building long-term relationships with the businesses we support. Confidential Employer.

Job Description

• Process weekly, biweekly, and semimonthly payroll for multiple business clients.
• Review timesheets, new hires, terminations, deductions, garnishments, direct deposits, and payroll adjustments.
• Enter and verify employee payroll information while maintaining exceptional accuracy.
• Prepare payroll reports and reconcile payroll information.
• Support payroll tax filings, notices, amendments, W-2 processing, and other year-end activities.
• Assist with multi-state payroll and federal, state, and local payroll compliance.
• Respond to client questions and resolve payroll discrepancies efficiently and professionally.
• Assist with new client onboarding, payroll setup, and prior-record reviews.
• Maintain confidential employee and client information.
• Identify opportunities to improve payroll processes, accuracy, and efficiency.
• Collaborate with accounting, tax, and administrative team members.

Qualifications

• 2+ years of payroll processing experience.
• Post-secondary degree required.
• Strong Microsoft Excel and general Microsoft Office skills.
• Solid understanding of deductions, garnishments, payroll taxes, and year-end payroll processing.
• Strong math, analytical, and critical-thinking skills.
• Excellent attention to detail, organization, and time management.
• Strong communication and client service skills.
• Ability to manage multiple deadlines and confidential information professionally.
• Multi-client or multi-company payroll experience strongly preferred.
• Multi-state payroll experience preferred.
• Execupay or similar payroll software experience is a plus.
• Prior administrative or management experience is a plus.

Why You Will Love Working Here

• You will have meaningful ownership rather than performing one small piece of the payroll process.
• You will work with a collaborative team that values dependable, high-quality client service.
• You will gain exposure to a broad range of businesses and payroll situations.
• You will have opportunities to expand your payroll, compliance, accounting, and client-facing expertise.
• You will join a team that values accuracy while still offering reasonable flexibility where possible.