Payroll Specialist

Mastercam; United States; Remote; USD 65,000 - 95,000; Full time

Job summary

Mastercam is seeking a Payroll Specialist to join our Finance team, handling payroll processing for the United States and Canada with a focus on accuracy and compliance. The role partners with HR, employees, and external providers to ensure a reliable payroll experience in a dynamic environment.

The position requires 5+ years of payroll experience (multi-state US; Canadian payroll preferred), strong data integrity, and proficiency with HRIS and payroll platforms such as ADP.

Qualifications

• Minimum 5+ years of multi-state payroll experience (U.S.); Canadian payroll experience is a plus.
• Proficient in payroll platforms and HRIS; strong data integrity and reporting skills.
• CPP/PCP or comparable credential is preferred.
• Excellent written and verbal communication; ability to explain payroll details clearly.

Responsibilities

• Process regular and off-cycle payrolls for U.S. and Canada accurately and on time.
• Research and resolve payroll discrepancies; escalate issues to management when needed.
• Load approved HR files for benefits, changes, and inputs; ensure data accuracy.
• Respond to payroll questions and provide service within defined SLAs.
• Coordinate payments for contractors via external payroll providers when applicable.
• Prepare year-end tax reporting and support reconciliations and filings.

Skills

Payroll processing

Regulatory compliance

Data accuracy

Communication skills

Microsoft Excel

HRIS experience

Education

High School Diploma or equivalent

Associate degree in Accounting/Finance (preferred)

CPP/PCP or equivalent (preferred)

Tools

ADP (or similar)

Job description

Your Role at a Glance

As a member of the Finance team, the Payroll Specialist ensures accurate, timely, and compliant payroll processing and recordkeeping for employees in the United States and Canada. This role partners with Finance, Human Resources, employees, managers, and external providers to deliver a reliable payroll experience. We are seeking a proactive, detail-oriented professional who thrives in a dynamic environment and demonstrates strong analytical, communication, and documentation skills.

How You’ll Drive Success

Payroll Processing & Administration

• Process and validate regular and off-cycle payrolls for U.S. and Canadian employees accurately and on time using the HRIS and payroll platforms.


• Research, analyze, and resolve payroll discrepancies; escape significant issues to management as appropriate.


• Load and validate approved Human Resources files for benefits, bonuses, employee changes, and other payroll inputs.


• Partner with Human Resources to ensure employee data and payroll changes are complete, authorized, and accurately reflected.


• Respond to employee and manager payroll questions clearly, respectfully, and within expected service levels.


• Coordinate payments for contractors and other worker arrangements administered through external payroll providers, where applicable.

Payroll Compliance & Regulatory Reporting

• Validate federal, state, local, provincial, and other applicable payroll taxes, statutory deductions, benefit deductions, and garnishments.


• Monitor relevant U.S. and Canadian payroll requirements and support the implementation of regulatory or procedural changes.


• Prepare year-end employee tax reporting, including U.S. Forms W-2 and Canadian T4 slips, and support related reconciliations and filings.


• Maintain payroll procedures, control evidence, and records in accordance with company and statutory retention requirements.


• Protect confidential employee and payroll information and comply with applicable privacy and access requirements.

Payroll Accounting & Financial Support

• Reconcile payroll registers to control schedules, funding reports, general ledger interface files, and payroll-related general ledger accounts.


• Provide month-end, year-end, audit, tax, retirement plan, and benefit-related payroll support.


• Prepare and upload payroll journal entries and calculate payroll-related accruals, including paid time off and bonuses.

Reporting, Analysis & Process Improvement

• Calculate and reconcile employee, contractor, and full-time-equivalent headcount reporting.


• Develop recurring and ad hoc payroll, financial, and operational reports as needed.


• Identify opportunities to strengthen controls, improve data quality, and simplify payroll processes.


• Perform other duties aligned with the role and business needs.

The Talents We’re Seeking

Education & Experience

• High School Diploma or equivalent required; Associate degree in Accounting, Finance, Business, or a related discipline preferred.


• Certified Payroll Professional (CPP), Payroll Compliance Professional (PCP), or comparable payroll credential preferred.


• Five or more years of payroll experience, including multi-state U.S. payroll; Canadian multi-province payroll experience strongly preferred.


• Experience using ADP or a comparable enterprise payroll platform.


• Working knowledge of payroll best practices, reconciliations, internal controls, and U.S. and Canadian payroll requirements.

Required Skills

• Clear written and verbal communication skills, with the ability to explain payroll information accurately and concisely.


• Proficiency with Microsoft 365, particularly Excel, and familiarity with HRIS, payroll interfaces, and general ledger uploads.


• Strong time management and prioritization skills, with the ability to meet recurring payroll and reporting deadlines.


• Highly organized and detail-oriented, with strong analytical, problem-solving, and documentation skills.


• Demonstrated ability to work collaboratively, exercise sound judgment, maintain confidentiality, and support continuous improvement.

Who We Are

At Mastercam, we do not just keep pace with manufacturing—we set the pace. For over 40 years, we have been the name behind the breakthroughs, the partner for those who refuse to settle. When the industry says “too complex,” we say, “challenge accepted.”

We are more than software. We are a movement of makers, innovators, and problem-solvers driving transformation across the globe.

Backed by a network of 400 Channel Partners and a thriving developer community, Mastercam delivers the tools and expertise to turn ambitious ideas into flawless reality. From aerospace to automotive, medical to education, we empower manufacturers to push boundaries and redefine what is possible.

As part of Intelligent Manufacturing and the Sandvik Group, we are leading the charge in digital transformation. Our team of 500+ professionals is united by a single mission: to help achieve precision, productivity, and performance without compromise.

Our Core Values? They are not just words. They are how we win:

• Winning Together: Collaboration is not optional—it is the engine that drives us.


• Curiosity: We question, we explore, we innovate. Every day.


• Responsibility: Safety, integrity, and sustainability aren’t boxes to check—they are the foundation of trust.


• Customer-Focused: We listen. We adapt. We deliver. Always.

Innovation. Collaboration. Growth. That is the Mastercam way. Explore more at www.mastercam.com, connect on LinkedIn, and join the conversation with #mastercam.

The next big challenge is waiting—are you ready to accept?

It is the policy of the company to provide equal employment opportunities to all employees and employment applicants without regard to race, color, religion, sex, or national origin or any other classification protected by applicable local or state laws.

EOE/M/F/Vet/Disabled are encouraged to apply.

We are an E-Verify Employer.