Payroll Specialist

TP-Link Systems USA; Tustin (CA); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Fully paid medical, dental, and vision

401(k) Contributions

More than four weeks PTO

Bi-annual pay raises

Gym membership

Team-building events

Job summary

TP-Link Systems Inc. is seeking an experienced Payroll Specialist to oversee payroll for 700+ employees, primarily in the US, across multiple states including California.

The role handles semi-monthly payroll via ADP Workforce Now, payroll audits, and detailed reporting while ensuring compliance with federal, state, and local regulations. The ideal candidate has 5+ years in payroll, strong Excel skills, and extensive HRIS experience (ADP, Workday, SAP).

Qualifications

• Bachelor's degree in a relevant field.
• 5+ years direct payroll experience with ADP Workforce Now.
• Expert-level Excel knowledge or advanced with willingness to learn.
• Proficiency with HRIS including ADP Workforce Now, ADP Smart Compliance, Workday, SAP.
• Strong understanding of CA payroll laws and multi-state payroll regulations.
• Experience with CA Pay Data Reporting, quarterly tax filing requirements, and annual tax filing requirements.
• Knowledge of payroll tax withholdings, unemployment insurance, and compliance requirements.
• Experience with wage garnishments and garnishment reporting.

Responsibilities

• Payroll Processing & Administration (60%).
• Process semi-monthly US-only payroll using ADP Workforce Now.
• Conduct audits of payroll entries, deductions, and adjustments.
• Maintain payroll input records and supporting documentation.
• Manage time and attendance records, ensuring accuracy before payroll submission.
• Create manual payments and handle off-cycle payroll runs.
• Ensure compliance with wage garnishments, levies, and child support orders.

Skills

Attention to detail

Problem solving

Analytical thinking

Organizational skills

Discretion/confidentiality

Education

Bachelor's degree

Tools

ADP Workforce Now

ADP Smart Compliance

Workday

SAP

Excel

Job description

Description About Us Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world’s top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people’s lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. We are seeking a detail-oriented and experienced Payroll Specialist to oversee payroll processing for 700+ employees and own payroll data management. This role handles accurate and timely payroll processing on a semi-monthly basis and maintains compliance with federal, state, and local regulations. The ideal candidate will have 3-5+ years of experience working with ADP Workforce Now and expertise in multi-state payroll tax administration, tax compliance, and experience with payroll system integrations. The ideal candidate also has experience with payroll and finance audits, benefits reporting, and hands-on experience with annual reporting including Labor Statistics reporting, EEO reporting, and California wage and compliance reporting. This role will work independently on payroll and in collaboration with other HR department members on other regular tasks.

Key Responsibilities:

• Payroll Processing & Administration (60%)
• Process semi-monthly US-only payroll using ADP Workforce Now
• Conduct audits of payroll entries, deductions, and adjustments
• Maintain all payroll input records and supporting documentation
• Manage time and attendance records, ensuring accuracy before payroll submission
• Create manual payments as needed while upholding HR confidentiality
• Handle off-cycle payroll runs, retroactive pay, and final pay calculations as needed
• Ensure compliance with wage garnishments, levies, and child support orders

Multi-State Payroll & Compliance:

• Administer payroll for employees across multiple states, ensuring compliance with CA and other state labor laws
• Maintain knowledge of federal, state, and local payroll tax laws, including withholding, unemployment, and wage/hour laws
• Prepare and file required state and federal payroll tax reports

Benefits & Payroll Integration:

• Coordinate payroll deductions for benefits, retirement plans, and other voluntary contributions
• Collaborate with HR and Benefits teams to manage open enrollment payroll changes
• Collaborate with the benefits broker to reconcile benefit changes and adjustments with each payroll

Reporting & Year-End Compliance:

• Prepare and submit EEO-1, CA Pay Data Reporting, and other required filings
• Assist with year-end payroll processing, including W-2 and ACA reporting
• Support internal and external audits related to payroll and compliance

Experience:

• Bachelor's degree in a relevant field
• 5+ years of direct payroll experience, with expertise in ADP Workforce Now payroll administration
• Expert-level Excel knowledge or advanced knowledge with a willingness to learn
• Proficiency with HRIS including ADP Workforce Now, ADP Smart Compliance, Workday, SAP, and advanced benefits systems
• Strong understanding of CA payroll laws and multi-state payroll regulations
• Experience with CA Pay Data Reporting, quarterly tax filing requirements, and annual tax filing requirements
• Knowledge of payroll tax withholdings, unemployment insurance, and compliance requirements
• Experience with Wage Garnishments and employer responsibilities for garnishment reporting and withholding
• Familiarity with labor laws, tax regulations, and benefits compliance (ACA, FLSA, FMLA, etc.)
• Ability to troubleshoot payroll issues and apply critical thinking skills to work through issues or discrepancies as needed
• Strong attention to detail and maintain confidentiality in handling payroll data
• Experience with Onboarding and Offboarding cycles
• Excellent problem-solving, analytical, and organizational skills
• Ability to multi-task and meet deadlines in a fast-paced environment

Preferred Qualifications:

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a plus.
• Experience with HRIS integrations will be helpful in this role

Benefits Salary Range:

Salary Range: $85,000-$95,000

Benefits:

• Fully paid medical, dental, and vision insurance (partial coverage for dependents)
• Contributions to 401k funds
• Over four weeks of PTO per year
• Bi-annual pay increases
• Health and wellness benefits, including free gym membership
• Quarterly team-building events

At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone.

Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

TP-Link is a leading provider of consumer Wi-Fi networking products. We continuously develop new products and technologies that transform the way people connect. Our networking expertise uniquely positions us as a leader in emerging technologies that improve our everyday lives, such as smart home products. Spacious and modern, our US offices create a casual atmosphere that fosters team collaboration. In addition to free snacks and drinks, TP-Link Systems Inc. offers a modern working environment, free gym membership, quarterly team building, flex-spending, employee paid benefits, bi-annual raise opportunity, paid vacation & holidays, 401k plan and annual bonus opportunity.