Payroll Specialist

HCI Group, Inc.; Tampa (FL); Hybrid; USD 55,000 - 75,000; Full time

Job summary

HCI Group, Inc. in Tampa, FL is seeking a Payroll Specialist to ensure accurate and timely payroll processing for 250+ employees using Paycom and TriNet. This role combines in-office collaboration two days per week with remote work as needed.

The ideal candidate will manage payroll cycles (weekly, bi-weekly, semi-monthly), maintain records, audit reports, handle deductions and benefits, perform year-end processing, and support ACA reporting. CPP/FPP progress preferred.

Qualifications

• AS degree required; BS degree preferred.
• 3–4 years payroll processing experience required.
• CPP or FPP progress preferred.

Responsibilities

• Process payroll accurately and timely for 250+ employees using Paycom and TriNet.
• Audit payroll coversheets and maintain Paycom records.
• Handle payroll deductions, garnishments, and benefits administration.

Skills

Payroll processing

Excel

Communication

Confidentiality

Education

AS degree

BS degree

Tools

Paycom

TriNet

Job description

The Payroll Specialist is responsible for the accurate and timely processing of payroll, ensuring compliance with tax laws, and maintaining accurate employee records for approximately 250+ employees using the Paycom payroll system, and PEO, TriNet.

Hybrid

2 days a week in-office. Must live within 60 miles of our headquarters in Tampa, FL.

Essential Functions

• Accurate and timely payroll processing: weekly, bi-weekly and semi monthly
• Prepares and audits payroll coversheets for each pay cycle
• Responsible for the overall maintenance of the Paycom payroll system
• Enter payroll corrections, benefit deductions, and garnishments
• Runs and audits payroll reports, pre/post pay cycle
• Investigate and resolve discrepancies in payroll and benefits deductions
• Audit and support 401(k) plan compliance, hardships, and loans
• Supports benefits EDI feeds and reporting across carrier integrations with Paycom
• Process employment verifications
• Maintain employee personnel files – both paper and electronic copies
• First-level support for both managers and employees regarding payroll and timecards
• Supports on/off-boarding processing in Paycom alongside the HR Generalist
• Updating any pay or job titles for employees on Paycom
• Setting up new states in Paycom, including state and federal labor law posters/boards
• Maintaining company forms & documents on Paycom
• Conducts the annual I-9 audit
• Supports ACA reporting (Forms 1094-C/1095-C)
• Leads W-2 preparation and year-end payroll processing
• Sending out performance reviews and follow up reminders to staff
• Sending out all policy updates and track to ensure employees complete
• Must be able to work immediately after any catastrophic weather event, potentially relocating to a non-affected area in order to have internet access, company expensed.
• Other duties as assigned by the HR Manager or VP– Corporate Services

Required Skills & Experience

• Ability to organize, multitask, and prioritize in a deadline-driven environment
• Attention to detail, thoroughness, and accuracy are a must
• Must be able to maintain employee confidentiality and protect payroll operations by keeping all information confidential
• Excellent written and verbal communication skills
• Ability to deliver exceptional internal customer service
• Ability to build strong working relationships will all levels of the organization
• Working knowledge of Excel - ability to create basic formulas, build and maintain spreadsheets, create ad-hoc reports
• Able to calculate manual checks, hours worked, overtime, and other payroll calculations.
• Understand and apply company policies fairly with regards to payroll, time and attendance, benefits administration, and paid time off
• Ability to research payroll and benefits administration issues and clearly present findings to management for review
• Experience with payroll tax reconciliation and W-2/ACA year-end reporting
• Commitment to payroll best practices and regulations

EDUCATION & TRAINING

• AS degree required/BS degree preferred

Experience

• 3– 4 years of payroll processing experience required, Paycom experience a plus.

LICENSES OR CERTIFICATIONS

• Progress toward CPP or FPP preferred

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