Payroll Administrator

Piper-Aircraft-Inc; Vero Beach (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Piper Aircraft is seeking a Payroll Administrator to supervise and process payroll on-site in Florida. The role emphasizes system security, data integrity, and timely payroll operations with accurate tax withholdings and benefits. You will develop reports, ensure compliance, and coordinate with IT and vendors as needed.

The ideal candidate has a Bachelor's degree in Accounting or Finance with at least five years of payroll experience and proficiency with Sage HRMS Payroll and Crystal Reports.

Qualifications

• Requires a Bachelor's degree in Accounting or Finance with at least five years of payroll experience.
• Experience with Sage HRMS Payroll and Crystal Reports preferred.
• Working knowledge of state and federal payroll laws and data security practices.

Responsibilities

• Supervise and process payroll accurately and on time.
• Maintain system security and data integrity for payroll information.
• Lead weekly payroll processes and ensure timely payments and accurate withholdings.
• Develop custom reports and provide analytics for management.
• Prepare quarterly and annual payroll reporting and W-2 forms.

Skills

Payroll processing

Data accuracy

Security of payroll data

Analytical skills

Education

Bachelor's Degree in Accounting or Finance

Tools

Sage HRMS Payroll

Crystal Reports

Microsoft Excel

Data reporting tools

Job description

Payroll Administrator (Full Time)
Department: All Openings, Administration, Finance & Accounting

This Position is On-Site

POSITION SUMMARY

Supervise and process payroll accurately and on time. Responsible for maintaining the security of the system, using software skills to keep data safe, organized and properly stored. Develops, implements, and modifies system requirements. Maintains internal database files and tables, and develops custom reports to meet the requirements of company management and staff. Provides access to those who are authorized to see the data troubleshoot problems and work with other IT professionals to make sure interface between timekeeping system and payroll software is working correctly.

Lead the weekly payroll process and ensures all payroll operations are carried out in an efficient and expedient manner. This includes ensuring that all employees are paid on time, all benefit withholdings are accurate and taxes are withheld in accordance with the laws of the applicable agencies.

Coordinate and resolve open issues with vendors Help Desk / Product Support when needed.

Identify statutory (Federal, State and Local governments or other governing bodies) requirements and ensure the system can effectively provide the data to fulfill the requirements effectively in a timely manner.

Identifies processes that can be streamlined, inefficiencies, cost reductions or system improvements.

Accountable for the financial integrity of the payroll process.

Maintains ongoing development of policies and programs and bring in best practices to offer the most accurate and efficient payroll processes.

Identify opportunities for improvement and take the lead in advocating payroll operational priorities.

Analyze complex pay transactions, identify issues that exist and work with various internal operational teams to identify root cause of payroll system issues, assess risk and implement mitigation plans to minimize or eliminate future occurrence.

Manage a high degree of change in a fast paced, complex, and demanding environment.

Develop ad hoc financial and operational reporting and provide analytics and key business metrics.

Provide assistance to Finance in the following areas:

Month-end journal entries.

Payroll account reconciliation.

Provide basic support with HR/payroll systems and ensure system data interrity.

Administer quarterly and annual payroll statutory reporting requirements.

Calculate and remit quarterly payroll taxes for Florida, and other States as applicable.

Perform Workmans Compensation yearly audit and participate in yearly financial and 401(k) audits.

Prepare employee W-2 forms.

Perform other projects and duties as required.

SUPERVISORY RESPONSIBILITIES

Responsibilities include supervision, training and assisting employees.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Requires a Bachelors Degree in Accounting or Finance, with at least five years of payroll/accounting experience.

Experience with Sage HRMS Payroll and Crystal Reports is preferred.In-depth knowledge of shared data base applications, Microsoft Word and Excel, and 10 key proficiency is required.Must be able to utilize multiple systems to effectively import hours into Payroll system.

Working knowledge of State and Federal laws that pertain to payroll related issues.

LANGUAGE SKILLS

The employee must possess the ability to communicate effectively with all internal and external customers in both written and oral form.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those the employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently working in an office environment.

Overtime is required when necessary.

SAFETY AND POLICY PRACTICES

The employee in this job must be knowledgeable in regard to the safety policies and procedures of the Company as described in the Company safety manual. The employee must adhere to all said policies and procedures while supporting the goals and objectives of the organization and recognize the Companys need to achieve its business objective.Employee is responsible for complying with company hazardous waste disposal procedures.

American with Disability Act Requirements : External and Internal applicants, as well as position incumbents, must be able to perform the essential position responsibilities as listed in this position description either aided or unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.

All job requirements listed indicate the minimum level of knowledge, skills and ability deemed necessary to perform the job proficiently. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice. Work beyond 40 hours per week including mandatory overtime may be required.

Piper Aircraft is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, age, national origin, gender, sex, gender identity, gender expression, sexual orientation, veteran status, disability, genetic information, or any other characteristic protected by federal, state or local law.

At this time, Piper Aircraft is not sponsoring employees seeking an immigrant visa (green card) or non-immigrant visa, such as L-1A, L-1B, H-1B, O-1, or TN visas. Applicants must be authorized to work for ANY employer in the U.S