Payroll Specialist

Ahola, Mack & Associates, Ltd.; Stillwater (MN); On-site; USD 54,000 - 75,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Job summary

Ahola, Mack & Associates, Ltd. is a CPA firm in Stillwater, MN, hiring an experienced payroll specialist to manage payroll for multiple clients with accuracy and excellent client service.

The role covers payroll processing, reporting, and compliance across MN and WI, with in-person work for the first 6 months and potential partial remote work thereafter.

Qualifications

• Payroll-specific degree, CPP Certification, or a minimum of 3 years of payroll experience required.
• Two- or four-year degree in accounting or related field preferred.
• Strong interpersonal, verbal, and written communication skills.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent attention to detail and organizational skills.
• Strong time management and ability to prioritize tasks independently.
• Customer service experience preferred.

Responsibilities

• Receive payroll information from clients and process payroll accurately and timely.
• Send payroll pre-approvals to clients and finalize approved payrolls.
• Follow established client procedures and update procedures as client needs change.
• Set up new employees and ensure onboarding paperwork is complete and compliant.
• Communicate with clients regarding payroll accuracy, changes, and payroll-related questions.
• Process and manage third-party payments, including retirement and benefit payments.
• Review health and dental deductions regularly and make adjustments as needed.
• Track PTO and ESST for applicable clients according to individual client policies.
• Maintain confidentiality and accuracy in all payroll records and communications.
• Follow Ahola, Mack procedures to ensure quarterly reports are reviewed, accurate, and payments made prior to filing.
• Troubleshoot payroll discrepancies and make necessary corrections.
• Experience reporting in MN & WI is required.
• Experience with multi-state payroll reporting, local taxes, and PFML requirements is preferred.
• Participate in training and continuing professional development.
• Communicate effectively with clients, coworkers, and firm partners.
• Manage calendar, deadlines, and email correspondence efficiently.
• Assist with additional projects and administrative tasks as assigned.

Skills

Interpersonal skills

Verbal communication

Written communication

Excel

Microsoft Office

Attention to detail

Organizational skills

Time management

Customer service

Payroll experience

Education

CPP Certification

Payroll-specific degree

Accounting degree or related field

Tools

Microsoft Office

Excel

Job description

Job Description

Job Description

** Ahola, Mack & Associates, Ltd.** is a CPA firm located in Stillwater, MN. We are excited to offer an opportunity for an experienced payroll specialist to join our team. We are seeking a detail-oriented and organized individual who can manage payroll for multiple clients (30-40) with accuracy, professionalism, and excellent client service.

This position will include responsibilities such as:

• Payroll Processing:
• * Receive payroll information from clients and process payroll accurately and timely
  • Send payroll pre-approvals to clients and finalize approved payrolls
  • Follow established client procedures and update procedures as client needs change
  • Set up new employees and ensure all onboarding paperwork is complete and compliant
  • Communicate with clients regarding payroll accuracy, changes, and payroll-related questions
  • Process and manage third-party payments, including retirement and benefit payments
  • Review health and dental deductions regularly and make adjustments as needed
  • Track PTO and ESST for applicable clients according to individual client policies
  • Maintain confidentiality and accuracy in all payroll records and communications
• Payroll Reporting:
• * Follow Ahola, Mack procedures to ensure quarterly reports are reviewed, accurate, and payments made prior to filing.
  • Troubleshoot payroll discrepancies and make necessary corrections
  • Experience reporting in MN & WI is required.
  • Experience with multi-state payroll reporting, local taxes, and Paid Family Medical Leave (PFML) requirements is preferred
• Additional Responsibilities
• * Participate in training and continuing professional development
  • Communicate effectively with clients, coworkers, and firm partners
  • Manage calendar, deadlines, and email correspondence efficiently
  • Assist with additional projects and administrative tasks as assigned

** ** Desired Skills & Experience: ****There will be in person testing using Microsoft Office’s Excel.

• Payroll-specific degree, CPP Certification, or a minimum of 3 years of payroll experience required
• Two- or four-year degree in accounting or related field preferred
• Strong interpersonal, verbal, and written communication skills
• Proficiency in Microsoft Office, particularly Excel
• Excellent attention to detail and organizational skills
• Strong time management and ability to prioritize tasks independently
• Customer service experience preferred

** Company Description:**

Ahola, Mack & Associates, Ltd. has provided customized accounting and payroll services to clients for more than 35 years. Our continued growth has been driven primarily through client referrals and long-term relationships.

We are a collaborative team of 10 professionals who value a supportive office environment, direct access to coworkers and partners, and maintaining a healthy work-life balance.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday – Friday. 8 hour shift. 40 hours/week. Mondays & Tuesdays are main processing days.

Ability to commute/relocate:

• Stillwater, MN 55082: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Payroll Experience: 3 years (Required)
• Customer Service: 2 years (Required)

Work Location: 100% In person for first 6 months. Opportunity to be partially remote after 6 months is up to the discretion of employer.