Payroll Specialist

Kids for the Future; St. Louis (MO); On-site; USD 50,000 - 60,000; Full time

Job summary

David Mason + Associates, a trusted engineering services firm in the St. Louis area, seeks a Certified Payroll Specialist to own and optimize payroll processes.

The role emphasizes accuracy, confidentiality, and efficient day-to-day payroll operations within a mid-size environment. Ideal candidates have 5+ years of experience with union and non-union payroll, and are proficient with UKG and Deltek Vantagepoint.

Qualifications

• 3+ years of payroll processing experience.
• Prior experience processing multi-state Union payroll.
• Strong understanding of payroll practices and payroll tax regulations.
• Experience maintaining payroll records, processing deductions, and reconciling payroll reports or accounts.
• Must be willing to learn and use fully integrated, cloud-based payroll and timekeeping products.

Responsibilities

• Process and administer payroll for all employees accurately and timely.
• Maintain payroll records, pay, direct deposits, deductions, reconciliations, and payroll-related reporting.
• Ensure compliance with federal, state, and local requirements.
• Partner with Human Resources, Accounting, Finance, and operations to resolve payroll questions and improve processes.

Skills

Payroll processing

Union payroll

Multi-state payroll

UKG

Deltek Vantagepoint

Excel

Education

Associate degree in Accounting/Finance

Bachelor's degree preferred

Tools

UKG

Deltek Vantagepoint

ADP

Job description

• Base Pay $50,000.00 - $60,000.00 / Year
• Employee Type FT Exempt
• Required Degree 2 Year Degree
• Manage Others No

Description

David Mason + Associates has provided high-quality engineering services to the greater St. Louis area since 1989. Today, we have grown to 6 offices and over 170 employees. We are currently seeking a Certified Payroll Specialist who will lead, execute and improve our current payroll processes at our growing firm. The right candidate will be experienced enough to own processes, document work clearly, and keep day-to-day payroll operations moving without the complexity of a large-enterprise environment.

Our ideal candidate has 5+ years' experience with both Union & Non-Union payroll, previous exposure to working in UKG & Deltek Vantagepoint and is a self-proclaimed Excel expert!

The Payroll Administrator is responsible for the accurate and timely processing and administration of payroll for all employees. This position oversees payroll records, employee pay, direct deposits, deductions, reconciliations, and payroll-related reporting while supporting compliance with federal, state, and local requirements. The role partners closely with Human Resources, Accounting, Finance, operational leaders, and employees to resolve payroll questions, maintain effective controls, and improve payroll processes. This role reports directly to the Vice President of Finance and may provide indirect support to the Accounting and Finance Team and Division Managers as needed.

General Requirements

• Be detail-oriented, accurate, versatile, and enthusiastic.
• Exhibit flexibility to manage multiple priorities and respond to changing employee and company needs.
• Ability to take direction and work independently with limited supervision.
• Possess strong organizational, time-management, analytical, and problem-solving skills.
• Demonstrate strong written and verbal communication skills and a customer-service mindset when supporting employees.
• Participate as an active member of the team through active listening and open communication.
• Ability to maintain strict confidentiality and meet deadlines in a high-volume environment.
• Proficient in Microsoft Excel, Outlook, SharePoint, OneDrive, and other Microsoft Office applications.

Required Skills

• 3+ years of payroll processing experience.
• Prior experience processing multi-state Union payroll.
• Strong understanding of payroll practices and payroll tax regulations.
• Experience maintaining payroll records, processing deductions, and reconciling payroll reports or accounts.
• Must be willing to learn and use fully integrated, cloud-based payroll and timekeeping products.
• Ability to solve practical problems and work effectively where documentation or standardization may be limited.

Preferred Qualifications

• 5+ years of experience working in accounting roles.
• Experience with multi-state payroll.
• Experience with payroll and timekeeping systems such as UKG, ADP, Ceridian, or similar platforms.
• Experience processing union payroll, prevailing wage and certified payrolls.
• Experience supporting benefits administration and leave-related payroll activity.

Education & Experience

An Associate's degree in Accounting, Finance, Business, or a related field is required.

A Bachelor's degree in Accounting, Finance, Business, or a related field is preferred.

Certifications, Licenses, Registrations

• There are no required certifications for this role.
• Certified Payroll Professional (CPP) designation is preferred.