Payroll Specialist

Missouri State University; Springfield (MA); On-site; Full time

Job summary

Missouri State University is seeking a Payroll Specialist for its Springfield Campus. The role involves processing payrolls accurately and ensuring compliance with tax regulations. Candidates should have relevant experience and knowledge of payroll systems. This full-time position offers a competitive salary range.

Qualifications

• Three years of administrative experience in payroll processing required.
• Experience producing payrolls for an employer with at least 250 employees preferred.

Responsibilities

• Responsible for processing and timely delivery of assigned payrolls.
• Ensures compliance with federal and state laws and regulations.

Skills

Knowledge of payroll and accounting principles

Ability to work independently

Working knowledge of Word and Excel

Education

High school diploma or equivalent

Bachelor’s degree

Job description

Please see Special Instructions for more details.

First date of consideration will be April 3, 2025. Review of applications will continue until filled.

Position Information

Position Title

Position Title Payroll Specialist

Work Location

Work Location Springfield Campus

Department

HR Home Department

HR Home Department 050100 FINANCIAL SERVICES

Pay Grade

Pay Grade 42

Proposed Salary

Proposed Salary $19.25 - $25.24

Sponsorship Information

Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.

Position only available to current, regular, full-time Missouri State University employees?

Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.

Appointment Type

Appointment Type Full Time Regular

Exempt/Non-Exempt

Exempt/Non-Exempt Non-Exempt

General Function

The Payroll Specialist is responsible for the processing and timely delivery of assigned payrolls. This position uses an understanding of the University’s in-house payroll system to accurately pay employees in compliance with federal and state laws and regulations, such as the Internal Revenue Service ( IRS ) and Fair Labor Standards Act ( FLSA ) rules and regulations. The Payroll Specialist helps to assure proper tax treatment, accounting, and disposition of withholdings such as taxes, deductions for benefits, charitable contributions, retirement contributions, other savings, etc. This position exercises independent judgment and discretion in planning and carrying out the details of work procedures and methods.

Description of Primary Duties

The Payroll Specialist is responsible for the processing and timely delivery of assigned payrolls. This position uses an understanding of the University’s in-house payroll system to accurately pay employees in compliance with federal and state laws and regulations, such as the Internal Revenue Service ( IRS ) and Fair Labor Standards Act ( FLSA ) rules and regulations. The Payroll Specialist helps to assure proper tax treatment, accounting, and disposition of withholdings such as taxes, deductions for benefits, charitable contributions, retirement contributions, other savings, etc. This position exercises independent judgment and discretion in planning and carrying out the details of work procedures and methods.

Minimum Acceptable Qualifications

Education: A high school diploma or the equivalent is required; a Bachelor’s degree is preferred.

Experience: With a high school diploma or the equivalent, three years of progressively responsible administrative experience in payroll processing is required; with a Bachelor’s degree, one year of progressively responsible administrative experience in payroll processing is required. Experience producing payrolls with in-house payroll systems is required. Experience producing payrolls for an employer with at least two-hundred and fifty employees is preferred.

Skills: Knowledge of payroll and accounting principles, payroll methods, Department of Labor regulations, and federal and state tax regulations is required. The ability to work independently and a working knowledge of Word and Excel is required.

Additional Qualifications

Link to Job Description

Link to Job Description https://www.missouristate.edu/Human/JobDescriptions/4052.htm

Open Date

Open Date 03/20/2025

Close Date (If Close Date is blank then the posting is considered open until filled)

Special Instructions to Applicants

First date of consideration will be April 3, 2025. Review of applications will continue until filled.

Equal Opportunity Statement

Non-Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, [e-mail] , 417-836-4252.

Employment will require a criminal background check at University expense.

Required fields are indicated with an asterisk (*).

• * How did you hear about this vacancy?
  • Indeed
  • Linkedin
  • Missouri State University Website
  • Google
  • Employee Referral
  • Job Alerts
  • HigherEdJobs.com
  • Personal Contacts / Networking
  • Job Board (CareerBuilder.com, Monster, etc.)
  • Other
• * Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.

  (Open Ended Question)

• * Do you have a High School Diploma or Equivalent?
  • Yes
  • No
• * Do you have a Bachelor's degree?
  • Yes
  • No
• * What discipline is your Bachelor degree?

  (Open Ended Question)

Required Documents

• Resume
• Cover Letter
Optional Documents
• Unofficial Transcripts - 1
• Letter of Recommendation-1 (Non-confidential)
• Other Documents -1

If you have questions:
Office of Human Resources
(t)417-836-5102
Monday - Friday
8 a.m. to 5 p.m.


If you have student employment questions:
Student Employment Services
(t)417-836-5627
Monday - Friday
8 a.m. to 5 p.m.