Payroll Specialist

Suna Solutions; San Diego (CA); On-site; USD 40,000 - 46,000; Full time

Job summary

Suna Solutions is seeking a detailed Payroll Specialist to join the Accounting Team in California. You will process biweekly and monthly payroll for 200+ employees, maintain records, ensure compliance, and support full-cycle accounts payable activities including vendor invoices and expense reimbursements.

Responsibilities include audits, reconciliations, and collaborating with internal teams to streamline processes while handling sensitive information with discretion.

Qualifications

• 3+ years of recent experience performing AP & payroll duties.
• Extensive experience processing biweekly and monthly payrolls.
• Experience with government contracting, international payroll is a plus.
• Familiarity with Concur, ADP, Paylocity and ERP systems.
• Strong knowledge of payroll taxes, wage and hour laws, and regulatory compliance.

Responsibilities

• Process biweekly and monthly payrolls for 200+ employees with accuracy.
• Support full-cycle accounts payable, including vendor invoices and payments.
• Maintain employee records and manage hires/terminations and garnishments.
• Audit expense submissions and ensure compliance with travel policies.
• Reconcile vendor statements and maintain ERP data accuracy.
• Coordinate approvals and match invoices with POs and receiving info.

Skills

Payroll processing

Accounts payable

Multi-state payroll

Concur

ADP

Paylocity

QAD ERP

Microsoft Office

Education

Bachelor’s degree in accounting

AA/AS in accounting

Tools

QAD ERP

ADP

Paylocity

Concur

Job description

Telecommunications company is seeking a detail-oriented Payable Specialist to join it’s Accounting Team. This role will be responsible for processing biweekly and monthly payroll for over 200 employees, maintaining employee records, ensuring payroll accuracy and compliance, and supporting full-cycle accounts payable functions, including vendor invoice processing, payment requests, expense reimbursements, and corporate credit card transactions.

Payroll Specialist Responsibilities:

• Obtain and maintain a thorough knowledge of company policies and practices related to payroll, accounts payable, expense reimbursement, purchasing and others to ensure consistent application and compliance.
• Process biweekly and monthly payrolls with accuracy and confidentiality for 200+ employees, including multi-state and/or international.
• Maintain employee records, process new hires, terminations, bonuses, commissions, and garnishments.
• Review and audit expense submissions for accuracy, completeness, and adherence to corporate travel and expense guidelines.
• Resolve discrepancies, communicate with employees regarding missing documentation, and coordinate approvals with management.
• Utilize Concur to process expense reports, upload supporting documentation, track approvals, and maintain compliance with company policies.
• Assist with the full-cycle accounts payable tasks including processing of vendor invoices and payment requests, employee expense reimbursements, corporate credit card transactions, and entering related information in the ERP system.
• Coordinate with internal parties to ensure invoices and payment requests have appropriate approvals, accurately match applicable purchase orders and receiving information and assist with the resolution of discrepancies.
• Monitor application of sales and use tax on company purchases.
• Assist with payment processing.
• Reconcile vendor statements to processed invoices and assist with resolving discrepancies.
• Assist with maintaining vendor information in the ERP system.
• Maintain proper documentation and record retention consistently with company policies and accepted accounting practices.
• Collaborate and communicate effectively with employees and external contacts as needed.
• Make recommendations for workflow and process improvements.
• Report and review all abnormalities with supervisor.
• Perform administrative and other duties as assigned.

Qualifications:

• 3+ years of recent experience performing similar duties for AP & Payroll.
• Extensive experience processing biweekly and monthly payrolls required.
• Bachelor’s, AA, or AS degree in accounting a plus.
• Experience in governmental contracting, international payroll, QAD ERP system, ADP, Paylocity, and Concur (or similar expense management platforms) a plus.
• Proficiency in payroll systems, including payroll data entry, audits, reporting and troubleshooting.
• Strong understanding of federal, state, and local payroll regulations, tax withholdings, wage and hour laws, and compliance requirements.
• Skilled in payroll reconciliation, identifying discrepancies, and resolving payroll issues in a timely manner.
• Knowledge of payroll tax filing, year-end processing, W-2 preparation, and payroll reporting requirements.
• Always handles sensitive and confidential information with discretion.
• Demonstrates strong organizational skills with an ability to effectively plan and prioritize, including taking initiative and meeting deadlines.
• Self-motivated, efficient and detail oriented.
• Strong problem-solving and written and verbal communication skills.
• Proficiency with Microsoft Office Suite.
• Works well independently and as part of a team.
• Professional demeanor with a high degree of flexibility, strong process orientation and good judgment.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:

Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws.

REQUESTING AN ACCOMODATION

Suna Solutions is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Suna Solutions and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired.

PAY TRANSPARENCY POLICY STATEMENT

Compensation for roles at Suna Solutions varies depending on a wide array of factors including but not limited to the specific client, office or remote location, role, skill set and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale to include the hourly or salary range that Suna Solutions reasonably expects to pay for roles that may be hired in California, Colorado, New York City or Washington as set forth below.

Pay Scale of Starting Pay for role:

$28.84-$33.65/hr. DOE