Payroll Specialist

Addison Group; San Antonio (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Addison Group is seeking a Payroll Specialist in San Antonio, TX for full-cycle payroll processing onsite. You will handle multi-state payroll, data validation, and tax compliance while supporting HR and Accounting with reporting.

The role requires hands-on experience with ADP and strong Excel skills, ensuring accuracy and confidentiality in a regulated environment. You will contribute to audits and payroll-related projects.

Qualifications

• 3+ years of hands-on payroll processing
• Experience processing multi-state payrolls
• Working knowledge of state payroll taxes and regulations
• Experience with ADP or a comparable payroll system
• Strong Excel skills including PivotTables and VLOOKUP/XLOOKUP
• Experience with full-cycle payroll processing and payroll validation
• Experience with payroll tax notices and agency correspondence
• Prevailing wage/payroll reporting experience
• Experience supporting government contracting or regulated environments
• Experience with multiple state and local tax jurisdictions

Responsibilities

• Process weekly, biweekly, and special payrolls for a multi-state workforce.
• Review payroll data, timekeeping records, and employee changes for accuracy.
• Validate payroll calculations and system outputs before submission.
• Respond to employee questions regarding pay, deductions, taxes, and payroll changes.
• Ensure compliance with federal, state, and local payroll tax requirements.
• Monitor and resolve payroll tax notices, agency correspondence, and related issues.
• Prepare and distribute prevailing wage reports and supporting documentation.
• Prepare payroll-related journal entries for Accounting.
• Partner with HR on compensation, benefits, and employee changes.
• Assist with internal and external payroll audits.
• Maintain accurate and confidential payroll records.
• Support payroll projects and process improvements.

Skills

Payroll processing

Multi-state payroll

ADP

PivotTables

VLOOKUP

XLOOKUP

Excel advanced

Attention to detail

Regulatory compliance

Tools

ADP

Excel

Job description

Location: San Antonio, TX - Fully onsite

About the Role

This role is responsible for full-cycle payroll processing, multi-state payroll compliance, employee payroll support, and payroll-related reporting and accounting activities. The ideal candidate is detail-oriented, comfortable working in a fast-paced environment, and has hands-on experience with ADP and Excel.

Key Responsibilities

• Process weekly, biweekly, and special payrolls for a multi-state workforce.
• Review payroll data, timekeeping records, and employee changes for accuracy.
• Validate payroll calculations and system-generated payroll outputs before submission.
• Respond to employee questions regarding pay, deductions, taxes, and payroll changes.
• Ensure compliance with federal, state, and local payroll tax requirements.
• Monitor and resolve payroll tax notices, agency correspondence, and related issues.
• Prepare and distribute prevailing wage reports and supporting documentation.
• Prepare payroll-related journal entries and information for Accounting.
• Partner with HR on compensation, benefits, disability payments, and employee changes.
• Assist with internal and external payroll audits.
• Maintain accurate and confidential payroll records.
• Support payroll projects, process improvements, and other team needs.

Qualifications

• 3+ years of hands-on payroll processing experience.
• Experience processing multi-state payroll.
• Working knowledge of state payroll taxes and regulations.
• Experience with ADP or a comparable payroll system.
• Strong Excel skills, including PivotTables and VLOOKUPs/XLOOKUPs.
• Experience with full-cycle payroll processing, including payroll validation and review.
• Experience with payroll tax notices and agency correspondence.
• Prevailing wage/payroll reporting experience.
• Experience supporting government contracting or similarly regulated environments.
• Experience with multiple state and local tax jurisdictions.