Payroll Specialist

Gemini Legal Support, Inc.; Rocklin (CA); Hybrid; USD 73,000 - 84,000; Full time

Job summary

Gemini Legal Support, Inc. in Rocklin, CA is hiring a Payroll Specialist to own full-cycle payroll and commissions processing across multiple states.

The role partners with HR, Finance, and supervisors to ensure accurate earnings, deductions, taxes, and leave-related pay while maintaining high accuracy and professionalism. The position offers a hybrid-remote schedule (2 days in the office), standard Monday–Friday hours, and a compensation range of $72,500–$84,000 annually, with starting pay in

Qualifications

• Import and audit electronic timecards each pay period; resolve exceptions, premium pay, missed punches, rounding rule discrepancies, and meal period penalties.
• Complete full-cycle payroll processing for semi-monthly payroll, including earnings, deductions, taxes, supplemental wages, reimbursements, and corrections.
• Process urgent, off-cycle, and adjusted payrolls, including retro pay, PTO/Sick accrual adjustments, reimbursements, and manual or live checks, as needed.
• Audit payroll results after processing to ensure accuracy prior to funding.

Responsibilities

• Payroll Processing & Internal Audit: full-cycle processing, timecard audits, adjustments, and accuracy checks.
• Sales Commissions: maintain and calculate sales commission reports and support plan administration, updates, reporting, and analytics.
• Compliance, Taxes, Reporting & Systems: register new states, ensure tax/unemployment agency setup, taxes, ACA, EEOC, CA Pay Data Reporting, and 5500 support.

Skills

Payroll processing

Internal audit

Timekeeping

Payroll compliance

Regulatory reporting

Job description

Description

ABOUT GEMINI LEGAL

If you are seeking meaningful work in a company that values integrity, innovation, and growth, consider a career with Gemini Legal.

Headquartered in Rocklin, California, Gemini Legal is an industry-leading legal support company serving attorneys across California. Our proprietary, in-house developed technology platform powers efficient, secure digital record collection and workflow management. In addition to records services, we provide vocational counseling to injured workers, delivering comprehensive support throughout the life of a case.

Our growth is powered by our people. We operate with an open-door leadership philosophy and a culture built on accountability, collaboration, and service. We promote from within whenever possible and invest in individuals who demonstrate commitment and potential, including those new to the industry.

Ethical. Passionate. Smart. These principles guide how we work, how we serve clients, and how we support one another.

Employees of Gemini Legal Support may be exposed to confidential, private or sensitive information, protected under HIPAA.

ABOUT THE ROLE

The Payroll Specialist is responsible for full-cycle payroll and commissions processing, internal auditing, and compliance reporting across a multi-state employee population. This role ensures accurate earnings, deductions, taxes, benefits, garnishments, and leave-related pay while collaborating with HR, Finance, supervisors, and external agencies. The Payroll Specialist is highly detail-oriented, deadline-focused, and able to work independently with a high level of accuracy and professionalism.

• Location: Rocklin, CA HQ / Hybrid-Remote (2 days in office)
• Schedule: Monday-Friday, 8:00am-5:00pm
• Compensation: $72,5000 - $84,000

The pay range for this role is $72,500-$84,000 Annually. Starting pay for new hires is typically within the lower third of the range: $72,500-$76,333 Annually. Exceptions may be made based on factors such as education, specialized skills, or significant relevant experience.

WHAT YOU BRING

Payroll Processing & Internal Audit

• Import and audit electronic timecards each pay period; resolve exceptions, premium pay, missed punches, rounding rule discrepancies, and meal period penalties
• Complete full-cycle payroll processing for semi-monthly payroll, including earnings, deductions, taxes, supplemental wages, reimbursements, and corrections
• Process urgent, off-cycle, and adjusted payrolls, including retro pay, PTO/Sick accrual adjustments, reimbursements, and manual or live checks, as needed
• Audit payroll results after processing to ensure accuracy prior to funding

Sales Commissions

• Maintain and calculate sales commission reports, partnering with Sales and Finance to ensure accurate and timely payouts
• Support sales commission plan administration, updates, reporting, and analytics in coordination with Sales and Finance

Compliance, Taxes, Reporting & Systems

• Register new states and ensure proper setup with all required tax and unemployment agencies
• Maintain payroll compliance with meal/rest premiums, overtime calculations, rounding rules, ACA, EEOC, and CA pay data laws
• Complete required payroll, tax, regulatory, and compliance and payroll reporting, including BLS, EEO-1, CA Pay Data Reporting, quarterly and annual tax filings, and 401(k) audit, compliance testing, and 5500 support
• Export payroll data to accounting systems and support reconciliation as needed