Payroll Specialist

Beacon Hill; Radnor (Delaware County); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Leave programs

Job summary

Beacon Hill is seeking a Payroll Analyst to prepare, analyze, and distribute payroll for an assigned division. The role emphasizes strong Excel capabilities, data analysis, and payroll experience across multiple states, including union and non-union staff.

The position requires processing weekly and bi-weekly payroll, validating data, and ensuring SOX-compliant controls. You will collaborate with Finance, HR, and IT to resolve issues and support year-end processing.

Qualifications

• Strong Excel skills including VLOOKUPs and pivot tables.
• 4+ years of multi-state payroll experience.
• Preferably experience in a larger company.

Responsibilities

• Process weekly and bi-weekly payroll for assigned divisions (union, hourly, salaried).
• Enter and validate payroll data including timesheets and adjustments.
• Analyze, validate, and reconcile payroll data using Excel.
• Ensure federal and state compliance for terminated employees and payroll records.
• Perform general ledger reconciliation and support accounting documentation.

Skills

Excel (V-lookups & Pivot tables)

Multi-state payroll

Large company experience preferred

Job description

The Payroll Analyst plays a critical role in preparing, analyzing, and ensuring the accurate distribution of payroll for an assigned division. This position relies heavily on strong Excel skills, data analysis, and payroll experience. The Payroll Analyst supports multi‑state union and non‑union payrolls while ensuring accuracy, compliance, and data integrity across all payroll processes.

• Processes and analyzes weekly and bi‑weekly payroll for assigned divisions, including union, hourly, and salaried staff.
• Enters and validates payroll data, including timesheets, work orders, adjustments, and corrections.
• Uses advanced Excel skills-pivot tables, lookups, advanced formulas, data auditing-to analyze, validate, and reconcile payroll data.
• Prepares final pay for terminated employees, ensuring federal and state compliance.
• Ensures accuracy and compliance by verifying pay rates, deductions, and employee classifications against company policies, union contracts, and SOX controls.
• Audits timesheet data to identify inconsistencies and resolve exceptions before payroll processing.
• Responds promptly to payroll questions, providing clear guidance and resolving discrepancies.
• Updates payroll procedures and maintains accurate documentation of payroll processes.
• Performs general ledger reconciliation, identifies discrepancies, and prepares supporting documentation for Accounting and Finance.
• Assists with payroll tax activities, including monthly, quarterly, and annual filings processed through the payroll vendor.
• Processes voluntary employee deductions such as 401(k), ESPP, and United Way.
• Generates standard and ad hoc payroll reports to support Finance, HR, and Operations in labor cost analysis.
• Supports system enhancements, testing, and process automation initiatives.
• Partners closely with Finance, Accounting, Benefits, and IT to resolve issues and manage special requests.
• Maintains up‑to‑date knowledge of federal, state, and local payroll regulations.
• Assists with special projects, such as W‑2 reconciliation, internal/external audits, and year‑end processing.
• Ensures payroll documents, records, and reports meet audit and compliance standards.

Must‑Have Skills:

• Must have strong Excel skills (v-lookups and pivot tables).
• 4+ years of multi-state payroll
• Preferably larger company experience

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

• medical
• dental
• vision
• federal and state leave programs

Upon successfully being hired, details will be provided related to our benefit offerings.