Payroll Specialist

CFS; Pittsburgh (Allegheny County); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

CFS is seeking a Payroll Specialist in Pittsburgh, PA to oversee accurate, timely multi-state payroll with ADP Workforce Now and HR-related duties. The role supports employees and internal teams in a hybrid work setting, requiring careful handling of payroll data and compliant processes.

The ideal candidate brings 3+ years of payroll experience, strong Excel skills, and the ability to work independently while collaborating with the team to improve payroll processes and reporting.

Qualifications

• 3+ years of payroll experience, preferably multi-state.
• Experience with ADP Workforce Now or similar system.
• Intermediate Excel and MS Office skills.
• Detail-oriented with strong organizational skills.

Responsibilities

• Process accurate and timely multi-state payroll while ensuring compliance with applicable payroll and tax regulations.
• Maintain employee payroll records and support timekeeping processes in ADP Workforce Now.
• Handle payroll adjustments, garnishments, tax documents, and other payroll-related transactions.
• Prepare payroll reports, journal entries, reconciliations, and month-end documentation.
• Support new hire onboarding and other payroll-related HR activities.
• Respond to employee questions and resolve payroll issues promptly and professionally.
• Assist with payroll audits, reporting, administrative projects, and process improvements.
• Maintain confidentiality of sensitive employee and payroll information.

Skills

Attention to detail

Independent worker

Communication

Problem solving

Tools

ADP Workforce Now

Excel

Job description

Pittsburgh, PA 15238 | $55,000–$65,000 | Hybrid

Why This Opportunity Stands Out

Join a well-established global organization known for its reputation, stability, and commitment to excellence. This is a great opportunity for an experienced payroll professional who enjoys working independently, taking ownership of their responsibilities, and being part of a supportive team.

• Global organization with a strong reputation and stable business
• Collaborative, supportive work environment
• Leadership that values trust, accountability, and autonomy
• Opportunity to make an impact and grow your skills over time
• Hybrid work schedule

About The Role

Our client is seeking a Payroll Specialist to join their team and oversee accurate, timely payroll processing while supporting employees and internal teams. This role offers a mix of payroll processing, reporting, employee support, and HR-related responsibilities in a multi-state environment.

Payroll Specialist Responsibilities

• Process accurate and timely multi-state payroll while ensuring compliance with applicable payroll and tax regulations.
• The Payroll Specialist will maintain employee payroll records and support timekeeping processes in ADP Workforce Now.
• Handle payroll adjustments, garnishments, tax documents, and other payroll-related transactions.
• Prepare payroll reports, journal entries, reconciliations, and month-end documentation.
• The Payroll Specialist will support new hire onboarding and other payroll-related HR activities.
• Respond to employee questions and resolve payroll issues in a timely and professional manner.
• Assist with payroll audits, reporting, administrative projects, and process improvements.
• The Payroll Specialist will maintain confidentiality of sensitive employee and payroll information.

What We're Looking For in a Payroll Specialist

• 3+ years of payroll experience, preferably with multi-state payroll.
• Experience with ADP Workforce Now or a similar payroll system.
• Working knowledge of payroll processes, tax requirements, and employment regulations.
• Intermediate Microsoft Excel skills and proficiency with Microsoft Office.
• Strong attention to detail and the ability to maintain accuracy in a deadline-driven environment.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently while collaborating effectively with a team.