PAYROLL SPECIALIST

MP Nexlevel, LLC; Northern (KY); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Paid holidays

Education assistance program

Employee assistance program

Training and development opportunities

Apprenticeship program

CDL obtainment program

Job summary

MP Nexlevel, LLC is seeking a Payroll Administrator to administer and maintain electronic timekeeping, enter data into payroll systems, reconcile payroll, and ensure timely processing for MP companies. This in-person role is based in Annandale, MN with potential hybrid work after 90 days.

Responsibilities include processing payroll, handling manual checks/ACHs, and generating certified payrolls for prevailing wage jobs, plus annual W-2 reporting and audits.

Qualifications

• Associate or Bachelor’s degree with concentration in accounting/finance or equivalent experience in payroll or accounting.
• Experience in payroll in a fast-paced environment.
• Knowledge of accounting practices and procedures.
• Knowledge of certified payroll principles, Davis-Bacon Act, regulations, laws, and prevailing wage statutes.
• Knowledge of tax reciprocity rules and regulations.
• Validate hours against wage determinations, trade classifications, fringe allocations, and rate schedules.
• Knowledge of UltiPro Payroll Software System preferred.
• Strong written and verbal communication, attention to detail, and organization.
• Adherence to data privacy laws and confidentiality policies.
• Advanced Excel skills including VLOOKUP/XLOOKUP and Pivot Tables.

Responsibilities

• Administer and maintain electronic timekeeping system.
• Enter data into payroll and administrative databases and software programs.
• Reconcile payroll prior to transmission and validate reports.
• Process payroll and ensure timely completion for MP companies.
• Process manual checks or ACHs when necessary.
• Generate and report certified payrolls for prevailing wage jobs.
• Report monthly hours and wages and payments due to unions.
• Manage preparation and weekly submission of certified payroll reports across states.
• Monitor and audit subcontractor certified payroll reports.
• Determine payroll liabilities including taxes, 401(k), garnishments.
• Respond to inquiries from internal and external customers.
• Perform balance and reconciliation of general ledger for payroll transactions.
• Make journal entries as required.
• Assist in audit responses.
• Process year-end reporting (W-2, W-2C).
• Other duties as assigned.

Skills

Excel

Attention to detail

Communication

Data privacy

Education

Associate or Bachelor's degree in accounting/finance

Tools

UltiPro Payroll

Job description

• Administer and maintain electronic timekeeping system.
• Enter data into payroll and administrative databases and software programs.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Process payroll and ensure completion of payroll for MP companies in a timely manner.
• Process manual checks or ACHs when necessary.
• Generate and report certified payrolls for prevailing wage jobs.
• Report monthly hours and wages along with payments due to various Unions.
• Manage the preparation and weekly submission of certified payroll reports across multiple states.
• Monitor and audit subcontractor certified payroll reports.
• Determine payroll liabilities by entering federal, state, and local income and social security tax information, 401K transfers, direct deposits, child support, wage assignments and garnishments.
• Respond to inquiries from internal and external customers; answer questions, provide documents, explain procedures, interpret policies, resolve discrepancies, and handle complex problems as they arise.
• Perform account balance and reconcile general ledger regarding payroll transactions.
• Make journal entries as required.
• Assist in the preparation responses for examiners, auditors, or external/internal audit.
• Process accurate and timely year-end reporting when necessary (W-2, W-2C, etc.)
• Other duties as assigned

Essential Education and Qualifications:

• Associate or Bachelor’s degree with concentration in accounting/finance. Or equivalent of direct experience in payroll or accounting.
• Experience in a payroll position in a fast-paced environment required.
• Knowledge of accounting practices and procedures.
• Knowledge of certified payroll principles, practices, regulations, laws, and prevailing wage statutes (Davis-Bacon Act).
• Knowledge and understanding of tax reciprocity rules and regulations.
• Validate employee hours against wage determinations, trade classifications fringe allocations, an location-based rate schedules.
• Knowledge of and experience with UltiPro Payroll Software System preferred.
• Strong written and verbal communication skills, attention to detail, and organization skills
• Strict adherence to data privacy laws and internal company confidentiality policies
• Advanced Excel proficiency, including deep knowledge of VLOOKUP/XLOOKUP & Pivot Tables

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The main physical demands of this job include sitting at a desk/computer for long periods of time. Also, the job may require focusing on a computer screen for several hours at a time.

This is an in-person role located in Annandale, MN with the possibility of a remote/hybrid schedule after 90 days.

Pay Scale: $30-$35/hr

A person in this position must generate and use “Confidential Information”. As a payroll department member, the individual is expected to keep such information confidential. “Confidential Information” means any information that is not generally known to the public or other employees, including but not limited to, employee information, employee pay information, company financial and other business information relating to the operation.

Benefits offered to eligible employees include

• medical
• dental
• vision
• and supplemental life insurance
• along with Paid Time Off
• paid Holidays
• traditional and ROTH 401(k) options with company match
• employee stock purchase plan
• education assistance program
• employee assistance program
• training and development opportunities
• Telecommunications Industry Registered Apprenticeship Program
• and a Commercial Driver’s License obtainment program

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and may be subject to a background check.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.