Payroll Specialist

Soni; New York (NY); On-site; USD 28,000 - 34,000; Full time

Job summary

Soni is hiring a Payroll Specialist in New York to support accurate and timely payroll processing, tax compliance, and regulatory reporting. The role requires knowledge of multi-state payroll, statutory leave programs, and strong attention to detail for confidential information.

Responsibilities include biweekly payroll processing, tax setup for multi-state employees, year-end activities, and resolving tax notices.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• 3–5 years of payroll experience, including payroll tax and compliance responsibilities.
• Experience processing multi-state payroll and familiarity with federal, state, and local regulations.
• Advanced Microsoft Excel skills and strong analytical abilities.

Responsibilities

• Process biweekly payroll, including hours, earnings, deductions, tax withholdings, and adjustments.
• Manage supplemental payrolls, retroactive payments, manual checks, and payroll corrections.
• Review payroll results for accuracy and compliance with federal, state, and local requirements.
• Support payroll audits, year-end processing, W-2 preparation, and tax reconciliations.
• Ensure accurate federal, state, and local tax setup and withholding for multi-state employees.
• Research and resolve payroll tax notices, discrepancies, and employee inquiries.
• Coordinate tax filings and payments with payroll and tax service providers.
• Monitor payroll requirements related to paid family and medical leave, disability, garnishments, and other mandated deductions.
• Reconcile payroll activity, tax liabilities, benefit deductions, and general ledger entries.
• Maintain accurate payroll records and support monthly, quarterly, and annual close activities.
• Partner with HR and Benefits teams on payroll-related compliance and reporting.
• Identify opportunities to improve payroll processes, controls, and reporting accuracy.

Skills

Payroll processing

Payroll tax compliance

Analytical skills

Excel proficiency

Deductions and withholdings

Education

Bachelor’s degree or equivalent

CPP (preferred)

Tools

UKG Pro

Dayforce

Tenrox

Job description

The Payroll Specialist supports accurate and timely payroll processing, tax compliance, reconciliations, and regulatory reporting. This role requires strong knowledge of multi-state payroll, payroll tax requirements, and statutory leave programs, along with excellent attention to detail and confidentiality.

Key Responsibilities

• Process biweekly payroll, including hours, earnings, deductions, tax withholdings, and adjustments.
• Manage supplemental payrolls, retroactive payments, manual checks, and payroll corrections.
• Review payroll results for accuracy and compliance with federal, state, and local requirements.
• Support payroll audits, year-end processing, W-2 preparation, and tax reconciliations.
• Ensure accurate federal, state, and local tax setup and withholding for multi-state employees.
• Research and resolve payroll tax notices, discrepancies, and employee inquiries.
• Coordinate tax filings and payments with payroll and tax service providers.
• Monitor payroll requirements related to paid family and medical leave, disability, garnishments, and other mandated deductions.
• Reconcile payroll activity, tax liabilities, benefit deductions, and general ledger entries.
• Maintain accurate payroll records and support monthly, quarterly, and annual close activities.
• Partner with HR and Benefits teams on payroll-related compliance and reporting.
• Identify opportunities to improve payroll processes, controls, and reporting accuracy.

Required Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• 3-5 years of payroll experience, including payroll tax and compliance responsibilities.
• Experience processing multi-state payroll.
• Strong knowledge of federal, state, and local payroll tax regulations.
• Familiarity with paid leave, disability, garnishments, levies, and other required payroll deductions.
• Experience resolving tax notices, filing discrepancies, and payroll-related inquiries.
• Strong payroll reconciliation, auditing, and analytical skills.
• Advanced Microsoft Excel skills.

Preferred Qualifications

• Certified Payroll Professional (CPP) designation.
• Experience with UKG Pro, Dayforce, Tenrox, or similar payroll systems.
• Experience supporting multiple legal entities or nonprofit organizations.
• Experience with state payroll tax registrations and regulatory changes.Experience supporting payroll system enhancements or compliance initiatives.

Compensation: $20-25/hr

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.