Payroll Specialist

Albireo Energy; New Castle (DE); Hybrid; USD 42,705 - 56,481; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K with Company match

Job summary

Albireo Energy is looking for a Payroll Coordinator to manage payroll operations with accuracy and strong service levels in a hybrid environment. You will handle changes, time records, deductions, and reports, while ensuring compliance with federal and state rules.

The role requires an associate degree and prior payroll experience, plus proficiency in UKG and Microsoft Office. The position offers a hybrid schedule (three days in office, two remotely) and benefits including medical, dental,

Qualifications

• Associate degree or higher in accounting, finance, business administration, or related field.
• Proven experience as Payroll Coordinator/Administrator or similar role.
• Proficiency with Microsoft Office; knowledge of UKG is preferred.
• Strong knowledge of payroll regulations and state/federal laws (FLSA, Davis-Bacon).

Responsibilities

• Administer payroll processes and maintain standards for accuracy and customer service.
• Review and enter payroll changes (exemptions, benefits, deductions, PTO, status updates).
• Prepare and process payroll using time records; issue checks or electronic transfers; calculate bonuses.

Skills

Payroll coordination

Payroll administration

Regulatory knowledge

Microsoft Office

UKG system knowledge

Education

Associate Degree in Accounting/Finance/Business Administration

Tools

UKG

Microsoft Excel

Microsoft Word/Outlook

Job description

• Administer payroll processes and maintain payroll operational standards, ensuring accuracy, quality, and customer service excellence
• Review and enter employee payroll changes, including exemptions, benefits, deductions, paid time off (PTO), employment status updates, and wage adjustments
• Prepare and process payroll by verifying field service time records; calculating and producing payroll checks or electronic transfers; calculating and processing incentive bonuses
• Audit payroll records to ensure accuracy and completeness of payroll documentation
• Coordinate payroll-related employee changes with Human Resources, including new hires, terminations, and status changes
• Reconcile payroll accounts, identify discrepancies, and resolve payroll issues promptly
• Audit payroll-related liabilities, including federal and state income taxes, Social Security taxes, direct deposits, 401(k) contributions, Health Savings Account, and wage assignments
• Administer wage garnishments by completing required documentation and adjusting payroll records
• Process and prepare weekly prevailing wage reports and documentation.
• Generate payroll reports and provide payroll-related information to management and Human Resources as requested

• Administer payroll processes and maintain payroll operational standards, ensuring accuracy, quality, and customer service excellence
• Review and enter employee payroll changes, including exemptions, benefits, deductions, paid time off (PTO), employment status updates, and wage adjustments
• Prepare and process payroll by verifying field service time records; calculating and producing payroll checks or electronic transfers; calculating and processing incentive bonuses
• Audit payroll records to ensure accuracy and completeness of payroll documentation
• Coordinate payroll-related employee changes with Human Resources, including new hires, terminations, and status changes
• Reconcile payroll accounts, identify discrepancies, and resolve payroll issues promptly
• Audit payroll-related liabilities, including federal and state income taxes, Social Security taxes, direct deposits, 401(k) contributions, Health Savings Account, and wage assignments
• Administer wage garnishments by completing required documentation and adjusting payroll records
• Process and prepare weekly prevailing wage reports and documentation.
• Generate payroll reports and provide payroll-related information to management and Human Resources as requested

Requirements

• Associate Degree in Accounting, Finance, Business Administration, or a related field required
• Proven experience as a Payroll Coordinator, Payroll Administrator, or similar payroll-focused role
• Proficiency with Microsoft Office to include Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat. Knowledge of UKG system is preferred.
• Strong working knowledge of payroll regulations and labor laws, including FLSA, Davis-Bacon, and other federal and state prevailing wage requirements
• Strong mathematical, analytical, and problem-solving abilities
• Excellent organizational skills, attention to detail, verbal and written communication skills
• Ability to manage confidential information with discretion and professionalism
• This position follows a hybrid work schedule, requiring employees to work in the office three days per week and remotely two days per week

Salary Range

$31-41/hr. DOE.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Basic Life Insurance
• Voluntary Life Insurance
• Short Term & Long Term Disability
• Paid Vacation
• Paid Sick Time
• Paid Holidays
• 401K with Company match

Pre-Employment Requirements

All offers of employment are contingent upon successful completion of applicable pre-employment screenings, which may include a background check and drug screening, conducted in accordance with applicable federal, state, and local laws. Positions where driving is an essential function will also require a satisfactory Motor Vehicle Record (MVR).

Work Authorization

Candidates must be authorized to work in the United States.

Agency Submissions

Albireo Energy does not accept unsolicited candidate submissions from third-party recruiting agencies. Candidate ownership will only be recognized when submitted under an active, authorized agreement and through our official Applicant Tracking System. Submissions received without a prior agreement will be considered the property of Albireo Energy.

Albireo Energy is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.