Payroll Specialist

Newport Healthcare; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Newport Healthcare in Nashville is seeking a Payroll Specialist to ensure accurate preparation, disbursement, and processing of payroll across multiple states. This in-office role requires strong organizational, communication, and accounting skills, with keen attention to detail.

The position emphasizes compliance with federal, state, and local wage laws and collaboration with departments to resolve payroll discrepancies. Prior experience with UltiPro is preferred.

Qualifications

• High School Diploma or equivalent required.
• Minimum of two years’ experience in payroll administration.
• Experience building and maintaining moderately complex spreadsheets.
• Experience with UltiPro preferred.

Responsibilities

• Deliver accurate and timely payroll services for multiple states for both nonexempt and exempt employees.
• Analyze payroll data and balance inputs; process payroll and review reports for accuracy.
• Review workflows for new hires, changes, and terminations for multistate payroll.
• Compile payroll data: hours worked, time away, taxes, insurance, garnishments, and other withholdings.
• Verify employee data and changes like promotions, terminations, and bonuses.
• Assist in training managers on payroll systems.
• Research, analyze, and resolve discrepancies; report to management.
• Participate in month-end closing audits.
• Ensure compliance with federal, state, and local wage and hour regulations.
• Identify payroll service improvements while maintaining compliance.
• Provide customer-focused interaction and follow-up on requests.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Attention to detail

Accounting skills

Education

High School Diploma

Bachelor's degree

Tools

UltiPro

Job description

What You’ll Do

The Payroll Specialist ensures accurate preparation, disbursement, and processing of payroll in a multi-state environment. This position requires interaction with departments within the organization. This position requires strong organizational, communication, accounting skills, and a keen attention to detail.

Essential Duties:

• Deliver accurate and timely payroll services for the company for multiple sates to include nonexempt and exempt employees.
• Analyze payroll data supplied by managers for accuracy and completeness, input, and balance payroll data accurately, processes payroll and reviews/analyzes payroll reports for accuracy and distributes timely.
• Review process workflows of all new hires, changes, and terminations for accuracy for multistate payroll.
• Compile and input payroll data such as hours worked, time away, taxes, insurance, garnishment, and other withholdings.
• Verify employee personal data and work-related changes such as promotions, terminations, and bonuses to ensure they are accurately reflected.
• Assist in training managers on payroll systems and responsibilities for their employees.
• Research, analyze, and resolve all discrepancies, reporting to management as needed.
• Participate in end of the month closing audits as needed.
• Remain in compliance with all legal and institutional requirements.
• Remain current in expert knowledge of federal, state, and local wage and hour regulations with responsibility for ensuring that all information processed is accurate and compliant.
• Identify payroll service solutions to streamline or enhance the payroll service delivery to employees. Make recommendations for improvements to processes and policies while maintaining compliance with laws and regulations pertaining to payroll processing and administration.
• Provide customer-focused interaction ensuring timely response and effective follow-up on requests or issues.
• Perform other duties as assigned.

What Makes You a Great Fit

• High School Diploma or equivalent is required. Bachelor’s Degree strongly preferred.
• Minimum of two (2) years’ experience in payroll administration is required.
• Demonstrated experience building and maintaining moderately complex spreadsheets.
• Experience with UltiPro preferred.

Additional Details

Position is In-Office in Nashville; 3-4 days in-office on payroll run weeks and 2 days in-office non-payroll weeks.Seeking candidates already based in Nashville.