Payroll Specialist

Jobtailor; Napa (CA); On-site; USD 75,000 - 105,000; Full time

Job summary

Jobtailor in Napa, CA is seeking a payroll professional to validate employee time data and process payroll with accuracy and timeliness.

You will maintain payroll records, handle deductions and bonuses, and collaborate with vendors to resolve issues while supporting process improvements and reporting to leadership.

Qualifications

• 3+ years of payroll experience or similar role.
• Strong attention to detail and organizational skills.
• Knowledge of payroll regulations and compliance.
• Experience with payroll systems (ADP, UKG/Kronos) and Excel.
• Excellent written and verbal communication.
• Bilingual in English and Spanish.

Responsibilities

• Verify and process payroll data for accuracy and timeliness.
• Calculate wages, overtime, deductions, and bonuses.
• Maintain payroll records and audit data for compliance.
• Respond to employee and manager inquiries via ServiceNow or similar.
• Execute payroll payments via electronic transfer or checks.
• Collaborate with payroll vendors to resolve issues.
• Review SOPs and support process improvements.
• Ensure payroll controls are effective and documented.
• Escalate issues and support resolution as needed.
• Prepare payroll-related leadership and finance reports.

Skills

Attention to detail

Organizational skills

Communication

Time management

Bilingual English/Spanish

Tools

ADP

UKG/Kronos

Excel

Job description

Responsibilities

• Gather and validate employee time and attendance data
• Process payroll, including wages, overtime, deductions, and bonuses
• Maintain accurate payroll records and audit data for accuracy
• Respond to employee and manager payroll inquiries via ServiceNow
• Execute payroll payments via electronic transfer or paycheck
• Partner with payroll vendors (e.g., ADP) to resolve issues and tax inquiries
• Review and update SOPs and support process improvements
• Ensure payroll controls are in place and functioning effectively
• Escalate payroll issues as needed and support resolution
• Prepare payroll-related reports for leadership and finance

Requirements

• 3+ years of experience in payroll or a similar role
• Strong attention to detail and organizational skills
• Understand payroll regulations and compliance requirements
• Confident working with payroll systems (e.g., ADP, UKG/Kronos) and Excel
• Communicate clearly with employees, managers, and cross-functional partners
• Comfortable managing multiple priorities and stakeholders
• Fluent in English and Spanish
• Take pride in accuracy and continuous improvement.