Payroll Specialist

Hatzel & Buehler Inc; Middle River (MD); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Tuition reimbursement

Vision insurance

Job summary

BLUESTONE COMMUNICATIONS is seeking a Payroll Specialist to manage full-cycle payroll processing across multiple states, ensuring timely and accurate pay in compliance with federal, state, and local regulations. You will support the Payroll Manager with audits, trainings, and tax payments, handle employee files, and assist with hiring, terminations, garnishments, and benefits distributions.

Strong attention to detail, confidentiality, and the ability to work independently as well as in a team

Qualifications

• Proven track record running payroll.
• Ability to handle data with high confidentiality.
• Keen attention to detail and strong math skills.
• Knowledge of unemployment taxes, garnishments and benefits distribution.
• Ability to work independently and with a team.

Responsibilities

• Independently run inhouse, full-cycle payrolls for various states.
• Process updates for new hires, terminations, and pay rate changes.
• File payroll taxes daily, weekly, monthly, and quarterly.
• Prepare and maintain payroll transaction records and reports.
• Assist management with team training and respond to day-to-day questions.
• Support audits by gathering documents and reports.

Skills

Payroll experience

Confidential data handling

Attention to detail

Unemployment taxes & garnishments

Teamwork & independence

Job description

The Payroll Specialist is responsible for company payroll functions, ensuring pay is processed on time, accurately, and in compliance with government and state regulations and for assisting the Payroll Manager with audits, trainings, and tax payments. The Payroll Specialist will assist the team with hiring and terminating employees, keeping employee’s files up to date, and for processing payrolls for multiple states. Other duties and functions may include union reporting, garnishments, and certified payroll.

Key Responsibilities

• Payroll Workflow: Independently run inhouse, full-cycle payrolls for various states accurately and in a timely manner, meeting payroll deadlines and requirements.
• Payroll Updates: Ensure accurate and timely processing of payroll updates, including new hires, terminations, and changes to pay rates, to reflect current employee status.
• Payroll Taxes: File daily, weekly, monthly, and quarterly payroll tax payments and maintain compliance with federal, state, and local deadlines.
• Record Keeping: Prepare and maintain accurate records and reports of payroll transactions, ensuring they are up-to-date and readily accessible.
• Team Leadership: Assist management with providing training to the team and be a first in line approachable teammate for day to day questions. Take questions to manager when warranted.
• Audits: Assist with running reports, pulling documentation, and gathering all required documents requested for regular audits.

Regulatory Compliance

Ensure all payroll records comply with company policies and legal regulations, including wage and hour laws, garnishments, and benefit deductions.

Qualifications

• Proven track record running payroll.
• Ability to handle data with a high-level of confidentiality.
• Keen attention to detail with excellent mathematical skills.
• knowledge of unemployment taxes, garnishments, and benefits distribution.
• Ability to work independently and with a team.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Equal Employment Opportunity

BLUESTONE COMMUNICATIONS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, BLUESTONE COMMUNICATIONS complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. BLUESTONE COMMUNICATIONS expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of BLUESTONE COMMUNICATIONS’s employees to perform their job duties may result in discipline up to and including discharge.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.