Payroll Specialist

Charter One; Mesa (AZ); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401k with employer contributions

Job summary

Charter One is seeking a Payroll Specialist to manage end-to-end payroll for staff, ensuring accurate wages, deductions, and timely disbursement. The role requires collaboration with HR and Finance to resolve inquiries and maintain compliance with federal, state, and local laws.

Candidates should have at least two years of payroll experience, Excel proficiency, and a valid AZ IVP fingerprint clearance card. Arizona-based, on-site work with benefits including health, PTO, and 401k options.

Qualifications

• Proficiency in Excel with formulas, pivots, data analysis.
• Experience with time-tracking integration with payroll systems.
• Ability to communicate payroll details clearly with employees and departments.
• Accurate data entry and review of employee data for discrepancies.
• Ability to manage multiple payroll tasks and meet deadlines.
• Maintain confidentiality and comply with privacy standards.

Responsibilities

• Process payroll accurately and timely.
• Calculate wages, deductions, and bonuses per records and policies.
• Verify timesheets and attendance for accuracy.
• Address payroll inquiries from employees and management.
• Stay updated on payroll regulations to ensure compliance.
• Assist in payroll software implementation and maintenance.
• Collaborate with HR to onboard employees and update payroll records.
• Reconcile discrepancies and resolve payroll issues.
• Generate payroll reports for analysis and audits.
• Other duties as assigned.

Skills

Excel proficiency

Time-tracking systems

Communication

Data entry accuracy

Multitasking

Confidential data handling

Education

High School Diploma or GED

AZ IVP Fingerprint Clearance Card

Tools

Payroll software

Job description

Charter One works with schools across the country to provide all-inclusive education management services.At Charter One we pride ourselves on our thorough knowledge of charter school operations, academics, finance, human resources, information technology, marketing, and more. We handle the day-to-day work so that client school boards can focus on governance and policy issues to be sure that the vision and mission of the school are being carried out properly. Candidates must possess, or be willing to obtain, an Arizona IVP fingerprint clearance card from the Department of Public Safety.

As a Payroll Specialist, you will be responsible for managing all aspects of payroll processing, including but not limited to calculating wages, ensuring accurate deductions, and timely disbursement of salaries. You will also collaborate with HR and finance departments to address payroll-related inquiries and maintain compliance with relevant laws and regulations.

Responsibilities include but are not limited to:

• Process payroll for employees accurately and in a timely manner.
• Calculate wages, deductions, and bonuses based on employee records and company policies.
• Review and verify timesheets and attendance records for accuracy.
• Address payroll-related inquiries from employees and management, resolving issues promptly and courteously.
• Stay updated on relevant federal, state, and local regulations pertaining to payroll processing and ensure compliance.
• Assist in the implementation and maintenance of payroll software systems.
• Collaborate with HR to onboard new employees and update payroll records as needed.
• Reconcile payroll discrepancies and resolve any payroll-related issues.
• Generate payroll-related reports for analysis and auditing purposes.
• Other duties as assigned.

Required Skills/Abilities:

• Proficiency in Excel is essential, with skills such as creating formulas, using pivot tables, and performing basic data analysis.
• Familiarity with time-tracking systems and how they integrate with payroll systems (e.g., for calculating overtime, sick leave, etc.).
• he ability to communicate clearly with employees regarding payroll questions or discrepancies, as well as liaising with other departments.
• Ability to perform accurate data entry, review employee data for discrepancies, and ensure that all calculations.
• Ability to handle multiple payroll tasks simultaneously and meet deadlines.
• Strong organizational skills for maintaining payroll records and ensuring that all payroll documentation is kept up to date and compliant with regulations.
• Ability to maintain confidentiality and discretion when handling sensitive payroll and employee data, adhering to privacy standards and company policies.

Minimum Qualifications:

• High School Diploma or GED
• Valid AZ IVP Fingerprint Clearance card
• At least two years of hands-on payroll experience, including processing payroll, handling employee payroll data, and calculating wages, benefits, and deductions.
• Experience with Payroll Software

Preferred Qualifications:

• A Bachelor's Degree in Accounting, Finance, Business Administration, or a related field
• 5+ years of extensive payroll experience
• Certificate from the American Payroll Association or other relevant certifications.
• Advanced knowledge of federal, state, and local payroll tax laws, wage and hour regulations, and benefits administration.
• Ability to assist with or lead payroll audits, ensuring that payroll data is accurate and in compliance with legal and company standards.

Charter One offers a competitive salary that is individually determined based on education and experience. We offer health benefits, paid time off, and 401k investment options including employer contributions. If you have any questions about the position, please send an email to [e-mail].