Payroll Administrator

The Academies of Math and Science

Tucson (AZ)

Hybrid

USD 60,000 - 80,000

Full time

4 hours ago

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Benefits offered by this job

Health insurance

401(k) Retirement Plan

Paid Time Off and Holidays

Job summary

AMS Impact Group is seeking a Payroll Administrator to support payroll operations across a growing network of schools and educational organizations. You will manage payroll processing, records, compliance, and respond to employee questions with a focus on accuracy and timely payments.

The role requires experience in high-volume payroll across multiple states, strong analytical skills, and a collaborative approach to ensure operational excellence.

Qualifications

Associate degree minimum; Bachelor's preferred.
4–6 years progressive payroll experience in multi-state environment.
Experience with Workday Payroll.

Responsibilities

Process bi-weekly payroll for assigned employee groups using Workday.
Review and approve self-service payroll changes in Workday.
Validate hours and payroll data via time and attendance systems.
Prepare and process manual payroll checks when necessary.
Monitor payroll transactions for accuracy and compliance.
Complete payroll reconciliations and balance payroll reports each cycle.
Investigate payroll discrepancies and employee pay issues.
Generate payroll reports, audits, and analyses for stakeholders.

Skills

Payroll processing

Wage and hour compliance

Workday Payroll

Excel (advanced)

Attention to detail

Data analysis

Communication skills

Confidentiality

Education

Associate's degree in Accounting or related field

Bachelor's degree preferred

Tools

Workday Payroll

HRIS integration

Timekeeping systems

Reporting tools

Job description

We're excited to provide the best education in the best environment to our students!

Payroll Administrator

Reports to: Controller, Shared Services

Location: Hybrid – Tucson, AZ / Tempe, AZ

NO Out-of-State applicants will be considered for this role. Employment Classification: Full-Time Salary Range: $60,000 – $80,000 annually, based on experience

Position Summary

AMS Impact Group is seeking a detail-oriented and service-focused Payroll Administrator to support payroll operations across a growing network of schools and educational organizations. This position is responsible for processing payroll, maintaining payroll records, ensuring compliance with federal and state regulations, and providing exceptional support to employees regarding payroll-related matters.

The ideal candidate has experience managing high-volume payroll in a multi-state environment, possesses strong analytical and problem-solving skills, and thrives in a fast-paced, collaborative workplace. This role plays a critical part in ensuring employees are paid accurately and on time while supporting the organization's commitment to operational excellence.

About AMS Impact Group

AMS Impact Group is the management organization supporting Academies of Math and Science (AMS), a network of high-performing public charter schools serving nearly 10,000 students across Arizona and Arkansas. Our mission is to ensure every child has access to an exceptional education by providing operational, financial, talent, and strategic support to schools and educational organizations committed to student success.

Key Responsibilities

Payroll Processing & Administration

Process bi-weekly payroll for assigned employee groups utilizing Workday Payroll.
Review and approve employee self-service payroll changes within Workday.
Validate employee hours and payroll data through time and attendance systems.
Process stipends, bonuses, supplemental earnings, and other ad hoc payments.
Prepare and process manual payroll checks when necessary.
Monitor payroll transactions to ensure accuracy, completeness, and compliance.

Payroll Reconciliation & Reporting

Complete payroll reconciliations and balance payroll reports each pay cycle.
Investigate and resolve payroll discrepancies and employee pay issues.
Generate payroll reports, audits, and analyses for internal stakeholders.
Maintain accurate payroll records and supporting documentation.
Assist with year-end payroll activities, tax reporting, and audits.

Employee Support & Compliance

Serve as a resource for employees regarding payroll-related questions and concerns.
Monitor and respond to Payroll Helpdesk inquiries in a timely manner.
Partner with Human Resources and Benefits teams to resolve payroll deductions, benefit elections, and employee data discrepancies.
Ensure compliance with federal, state, and local wage and hour laws.
Maintain confidentiality and security of employee payroll information.

Process Improvement & Collaboration

Support payroll process improvements and system enhancements.
Assist with testing and implementation of payroll-related system updates.
Collaborate with finance, human resources, and school-based teams to ensure seamless payroll operations.
Perform additional duties and special projects as assigned.

Required Qualifications

Education & Experience

Minimum of an Associate's degree in Accounting, Business Administration, Human Resources, Finance, or a related field; Bachelor's degree preferred.
Four (4) to six (6) years of progressive payroll experience required.
Experience processing payroll in a high-volume, multi-state environment required.
Experience utilizing Workday Payroll and reporting tools preferred.

Knowledge, Skills, & Abilities

Strong knowledge of payroll processing, wage and hour laws, payroll taxes, and deductions.
Understanding of federal, state, and local payroll compliance requirements.
Strong analytical and problem-solving abilities.
Exceptional attention to detail and accuracy.
Proficiency in Microsoft Office applications, including intermediate Excel skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Excellent verbal and written communication skills.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Strong customer service mindset with the ability to effectively support employees and stakeholders.

Preferred Qualifications

Certified Payroll Professional (CPP) designation preferred.
Experience supporting payroll operations for educational institutions, nonprofit organizations, or multi-location organizations.
Experience with HRIS, payroll, and timekeeping system integrations.
Experience working in a shared services environment.

Working Conditions

Hybrid work environment with a combination of remote and in-office responsibilities.
Extended periods of sitting and computer work.
Frequent communication with employees, managers, and external vendors.
Occasional overtime may be required during payroll processing periods, year-end activities, or special projects.

Benefits