Payroll Specialist

Talentify; Aberdeen (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

Seventh Dimension LLC in Aberdeen, NC is seeking a Payroll Specialist to own the full payroll cycle for hourly and salaried staff across multiple locations. You will manage employee data, ensure accurate deductions, and support audits and regulatory filings.

You will collaborate with HR to standardize payroll processes, maintain confidentiality, and ensure timely payroll processing under multiple schedules, while staying compliant with all applicable wage laws.

Qualifications

• US citizen or eligible to work in the US.
• Valid driver’s license.
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Clear and effective verbal and written communication.
• High School Diploma or equivalent.
• Minimum 5 years of progressive payroll experience.
• Experience with payroll/HRIS systems.
• Strong knowledge of payroll tax and regulatory compliance across multiple jurisdictions.

Responsibilities

• Process the full payroll cycle for weekly, biweekly, or semi-monthly schedules for hourly and salaried employees.
• Manage employee data in payroll and HRIS systems (new hires, terminations, status changes, transfers, pay rate changes, garnishments).
• Audit payroll records and reconciliations (GL entries, bank reconciliations, deductions, withholdings).
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Assist with tax filings, W-2s, 1099s, year-end close, audits, and filings.
• Monitor payroll legislation and propose policy updates.
• Collaborate with HR to improve payroll processes and controls.

Skills

US citizen

Driver's license

Office proficiency

Communication skills

Attention to detail

Time management

Payroll expertise

Regulatory compliance

Multi-state payroll

Analytical thinking

Education

High School Diploma or Equivalent

Tools

HRIS systems

Microsoft Office

Job description

Position: Payroll Specialist
Type: Full-time
Location: Aberdeen, NC
Travel: 0%
Position Summary: The Payroll Specialist is responsible for managing accurate, timely, and compliant payroll operations for hourly and salaried employees for a growing, multi-location organization. This role owns the full payroll cycle, maintains payroll and employee data, supports audits and reconciliations, and partners closely with HR to ensure payroll, benefits deductions, reporting, and compliance processes are executed with precision. The ideal candidate brings strong payroll expertise, confidentiality, attention to detail, and a continuous-improvement mindset to help standardize processes and support organizational growth.
Duties and Responsibilities:
Payroll Responsibilities

• Process the full payroll cycle (e.g., weekly/biweekly/semi-monthly) for hourly and salaried employees, including new site locations.
• Manage employee data in the payroll and partner with HR with HRIS systems: new hires, terminations, status changes, transfers, pay rate changes, garnishments, etc.
• Maintain and audit payroll records and reconciliations: general ledger entries, bank reconciliations, benefit deductions, tax withholdings, garnishments, benefit contributions, etc.
• Ensure compliance with federal, state and local payroll tax laws and regulations, wage and hour laws, employee classification rules, unemployment insurance, wage attachments/garnishments, and reporting requirements.
• Assist with quarterly/annual tasks: tax filings/remittances, W-2 processing, 1099s where applicable, year-end payroll close, audits, and regulatory filings.
• Monitor changes in payroll legislation (multi-state as applicable), interpret impacts to the organization, and proactively recommend updates to policies/procedures.
• Partner with HR to develop payroll process improvements, standard operating procedures, and controls to support accuracy, efficiency and scalability.

Additional Responsibilities

• Maintain required documentation and reporting for benefits.
• Reconcile monthly benefit invoices and audit benefit deductions to ensure accuracy between payroll and carrier billing.
• Support benefits compliance reporting, including ACA 1094/1095 forms, 5500 filings, nondiscrimination testing, and benefits audits.
• Main point of contact for benefit plan audits to include preparing requested information (employee census, payroll and general ledger reconciliations, etc.) and answering auditors' questions.
• Provide backup to HR team for benefits enrollment and processing changes.

Required Qualifications:

• US Citizen
• Valid U.S. driver's license
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Clear and effective verbal and written communication
• High School Diploma or Equivalent
• Minimum 5 years of progressive payroll experience (ideally in a growing/multi-location organization).
• Demonstrated experience with payroll/HRIS systems
• Strong knowledge of payroll tax and regulatory compliance across multiple jurisdictions (states, localities)
• Strong Excel/computer skills
• Proven ability to process large volumes of payroll data accurately and meet strict deadlines
• Excellent analytical, problem-solving, organizational and time-management skills with ability to prioritize multiple responsibilities
• High level of attention to detail and confidentiality in handling sensitive employee/payroll/benefits data
• Strong interpersonal and communication skills with the ability to explain complex payroll and benefits concepts to employees
• Understanding of general ledger payroll accounting

What Would Make You an Even Strong Candidate:

• Change-management mindset: able to guide process improvements, standardize payroll and benefits administration across regions, and support growth.
• Experience establishing payroll operations and controls for new locations or jurisdictions
• Experience in implementing or supporting multi-state payroll operations, including tax registration, multi-state wage laws, state unemployment, and local tax obligations.
• Experience working with or integrating HRIS systems (time & attendance, benefits, HR modules) with payroll during system implementations.
• Experience with benefits compliance reporting and filings (ACA 1094/1095, Form 5500, nondiscrimination testing, COBRA administration).

Physical Demands and Work Environment: While performing the duties of this position, the employee is regularly required to talk, listen, and write. The employee frequently is required to use foot/ankle motions, hands or fingers, handle or feel objects, tools, or controls. The employee is required to stand, walk, sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.
The physical demands described here are representative of those that must be met by an employee to be the best qualified for the position and successfully perform the functions of the job. Reasonable accommodation may be made (if possible) to enable individuals with disabilities to perform the functions.

Company Background: Seventh Dimension LLC provides focused customer support in two core competencies Training & Support Services. Since 2015, we have provided customers with flexible, adaptable, and creative approaches to solving complex problems. We are a proven prime contractor that understands future operating environments, fiscal constraints, and current force requirements. We are a SDVOSB in North Carolina with a TS Facility Clearance, Secret storage and a DCAA compliant accounting system.

Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Seventh Dimension, LLC is a Veteran friendly employer and provides equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws.